How to hire a director, human resources and administration

How to hire a director, human resources and administration, step by step

Here's a step-by-step director, human resources and administration hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a director, human resources and administration job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new director, human resources and administration
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the director, human resources and administration you need to hire. Certain director, human resources and administration roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A director, human resources and administration's background is also an important factor in determining whether they'll be a good fit for the position. For example, directors, human resources and administration from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents director, human resources and administration salaries for various positions.

   Type of Director, Human Resources And Administration	Description	Hourly rate
   Director, Human Resources And Administration	Human resources managers plan, direct, and coordinate the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization’s management and its employees.	$28-87
   Administration Vice President	An Administration Vice President oversees the administrative teams and operations of an organization together with the president. They have the authority to set objectives and guidelines, establish budgets and timelines, gather and analyze data, coordinate managers, delegate tasks, and develop strategies to optimize operations... Show more	$43-92
   Human Resources Recruiter/Manager	The primary duty of a human resources recruiter/manager is to source job candidates for open positions in a company. They meet the needs of their client by matching them with candidates that meet the company's organizational culture and will perfectly fit into the open job position... Show more	$24-57

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Legal Compliance
   • HRIS
   • Workers Compensation
   • Hr Administration
   • Training Programs
   • Labor Relations
   • Succession Planning
   • Human Resources Functions
   • Benefits Administration
   • Organizational Development
   • HIPAA
   • EEO
   • FMLA
   • Administrative Functions

   Check all skills

   Responsibilities:

   • Manage all corporate-wide employee relations issues, management counseling, corrective action oversight and employee assistance services.
   • Advise senior management on areas of classification and compensation, EEO, FMLA, COMAR, and discipline.
   • Review and update procedures and documentation on reporting and compliance of leave under FMLA.
   • Lead purchase and implementation of ADP payroll systems including development of payroll policy and procedures.
   • Provide oversight of the installation of a new HR/Finance system as a member of the steering committee.
   • Recruit part-time bookkeeper, convert manual payroll to ADP, review budget and projections, establish accounting policies.

3. Make a budget

   Including a salary range in your director, human resources and administration job description is a great way to entice the best and brightest candidates. A director, human resources and administration salary can vary based on several factors:

   • Location. For example, directors, human resources and administration' average salary in hawaii is 53% less than in maine.
   • Seniority. Entry-level directors, human resources and administration earn 68% less than senior-level directors, human resources and administration.
   • Certifications. A director, human resources and administration with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a director, human resources and administration's salary.

   Average director, human resources and administration salary

   $104,409yearly

   $50.20 hourly rate

   ---

   Entry-level director, human resources and administration salary

   $59,000 yearly salary

   Updated December 18, 2025

4. Writing a director, human resources and administration job description

   A job description for a director, human resources and administration role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a director, human resources and administration job description:

   Director, human resources and administration job description example

   Unit Description
   
   Your proven track record yields strong financial performance and sustainable initiatives. You're ready for the next challenge.
   
   Sodexo is seeking a Director, HRSS Budget & Contract Administration. The Director will be responsible for budget management and contract administration across the HR Services & Solutions department. The ideal candidate needs to be extremely well organized and will preferably have experience supporting the HR function. This is a virtual role and the successful candidate may home office anywhere in the US but candidates in the Eastern and Central time zones are strongly preferred.
   
   Is this opportunity right for you? We are looking for candidates who have:
   
   * Demonstrated financial management and accounting expertise
   * Demonstrated contract management expertise
   * Executive level influencing and negation skills
   * Attention to details
   * Contract writing experience
   * Strong relationship builder and collaborator
   * Expert level Excel knowledge
   * Data modeling know-how
   * Strong Communication skills
   
   Learn more about Sodexo's Benefits
   
   This position is targeting a starting salary in the $120K - $140K range and is bonus eligible.
   
   Not the job for you? At Sodexo, we offer Finance positions in a variety of markets, including Corporate, Schools, Universities, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States. Continue your search for Finance jobs.
   
   Working for Sodexo:How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.
   
   #LI-remote
   
   Position Summary
   
   Provides leadership and develops a model with protocol to manage administration of contracts across HR Services and Solutions to ensure proper contract negotiation, SLA measurement, and successful Sodexo governance approval. Accountable for the budget management to align with, Finance requirement, HR PMO, Global initiatives. Successfully resolves high-level, abstract/complex problems across budget and contract management. As a leader, creates alignment with the HR PMO, IT PMO, Global HRIS, and Finance to ensure the budget is met and services are delivered as contracted
   
   20% - Develops and manages the financial allocation model used to plan, budget, schedule, report on, measure, and maintain HR delivery to the segments for all HR functions.
   
   20% - Responsible for contract management for all of HRSS. Full lifecycle contract management including, RFP, negotiations, contract writing, billing, invoicing, tracking. Manages vendor relationships: 100+ contracts. Sizable contracts, some $1M+
   
   20% - Responsible for the budget development and tracking for HRSS - full roll-up; inclusive of the allocation model to charge back to the Segments. The includes budget planning, budget build, budget monitoring with regular report-out to HR Senior leaders.
   
   20% - Key Leader aligned with PMO and HR Systems and integration to track financials across projects; supports governance with FI details for (HR and IT) approval requirement.
   
   20% - Responsible for internal billing and invoice tracking and payment across all HRSS vendors.
   
   Qualifications & Requirements
   
   Basic Education Requirement: Bachelor's degree or equivalent experience Basic Functional Experience: 7 years
   
   Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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5. Post your job

   There are various strategies that you can use to find the right director, human resources and administration for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your director, human resources and administration job on Zippia to find and recruit director, human resources and administration candidates who meet your exact specifications.
   • Use field-specific websites such as hrcrossing, ihirehr, hrjobs, shrm hr jobs.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit directors, human resources and administration, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new director, human resources and administration

   Once you've selected the best director, human resources and administration candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new director, human resources and administration. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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