Director of administration & finance job description

Director of Finance and Administration

Location: Los Angeles

Love cars? Want to change the world? This is a unique opportunity to take a leading role at Plug In America, the national consumer voice for electric vehicles. Plug In America is a growing 501(c)3 non-profit organization that is centrally involved in our nation's shift to clean-fueled electric cars. A staff of 16 passionate professionals, plus numerous consultants and volunteers, make up our dynamic team who work on programs focused on government advocacy, consumer outreach, EV awareness and member services.

As Director of Finance and Administration, you will play the lead role in ensuring the smooth day-to-day functioning of the organization, including financial management, accounting, human resources and the administration of the office, along with the annual audit. You will draft and manage a variety of contracts. You will use your accounting, financial management and administrative skills to ensure that the back office gets handled with ease, enabling the other division directors to focus on the success of their programs. You will work with the Executive Director on developing and implementing the annual budget and overall financial management of Plug In America, with annual revenues of approximately $2.5 million. You will oversee a part-time bookkeeper plus tech support, human resources management through a PEO provider, insurance and other vendors. In addition to staff, you will interface with a wide range of people from Plug In America's donors, Board of Directors and external auditors.

Plug In America is seeking a professional with a bachelor's or other advanced degree and a sound understanding of accounting and finance, with an interest and/or experience in human resources in a non-profit or small business environment. The ideal candidate is someone who brings leadership to the job, enjoys a wide variety of challenges in a fast-paced environment, and can manage multiple competing priorities with grace and dedication.

In FINANCE, you will:

Oversee all accounts, ledgers, and reporting systems, ensuring compliance with GAAP, regulatory requirements, implement internal control safeguards, and coordinate all audit activities. Oversee an inclusive budgeting process, implementation of the budget, manage cash flow and forecasting, and report to the Executive Director and Board of Directors. Manage the relationship with contracted accounting and bookkeeping vendors. Act as a resource to staff with finance and budgeting questions.

In HUMAN RESOURCES and OPERATIONS you will:

Manage relationships with contracted HR vendors, who you will work with to oversee the following functions: Management of payroll, recruitment, hiring, onboarding, compensation and benefits, compliance, personnel policies, performance evaluations, and training. Oversee risk management and compliance, including corporate filings, liability insurance, and contracts. Manage relationships with various vendors, including IT, property managers, telecommunications, and oversee facilities and general office functions.


Required Qualifications:

5+ years of relevant experience in nonprofit and/or small business finance, accounting, grants management, compliance, and reporting. 5+ years of progressively responsible management experience, including 3+ years developing and supervising staff. Bachelor's degree or equivalent years of experience Experience with managing human resource functions including hiring, terminations, employee relations, payroll, and benefits. Ability to present information and analysis clearly and concisely, especially technical or financial information. Proficiency with Microsoft Office, Google Suite products, accounting and bookkeeping software.


Preferred Qualifications:

Previous knowledge or work experience with EVs or in the automotive, sustainable transportation, renewable energy or energy efficiency sectors Six months experience driving a plug-in vehicle on a regular basis


Plug In America is a hybrid work environment. Staff generally work remotely, but we have regular in-person staff meetings in the El Segundo area, plus other meetings and events that you will be expected to attend from time to time. We may return to an office in the Los Angeles area at some point when the situation permits it. For now, the Director may either work from home (if he/she/they has an appropriate remote office environment with Internet access and the ability to take phone calls) or we can provide space in a co-working facility.

Plug In America is an equal opportunity employer and warmly welcomes applications from BIPOC candidates. The position will be open until filled.

Benefits:


Health Insurance Dental Insurance Paid Time Off 403(b) Matching Monthly benefit towards the lease or purchase of an electric vehicle


Application Process: Applications should include a resume and a cover letter (PDF files preferred).

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:

* Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
* You must meet all of the job requirements at the time of submitting the application.
* You can only apply one time to a job requisition.
* Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
* Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license. You will be unable to edit/add/change your application once it is submitted.


R00024685

Job Category:

Research (Non-Faculty Only)

Organization:

SOM-Peds-CAY Care Team

Location/s:

Main Campus Jackson

Job Title:

Assoc. Director- Admin & Finance- Pediatrics CAY Care Team

Job Summary:

To provide management and administration of departmental budgets or program financial operations including financial planning and analysis, strategic operations, human and physical resource allocation, and billing and collections. To plan, direct, supervise, and coordinate the work activities of subordinates.

Education & Experience

Bachelor's degree in a business related field with six (6) years of experience in senior financial and administrative management or masters in a business related field and four (4) years of senior financial and administrative management experience. Experience cannot be substituted for educational requirement. MBA preferred.

Certifications, Licenses or Registration Required: N/A

Knowledge, Skills & Abilities

Knowledge of hospital or healthcare administration. Knowledge of management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. Verbal and written communication skills and Interpersonal and leadership skills.

Responsibilities

* Administers all financial affairs which includes budgeting, billing, collections, payroll, purchases, usage, and allocation of funds. Initiates and approves Contract Office Authorization (COA) from the Business/Contract Administrators of the Institutions. Establishes and implements short- and long-range financial goals, objectives, plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness and makes changes as necessary. Prepares and/or analyzes monthly financial and operational performance reports. In close collaboration with both institutional finance and departmental leadership, makes suggestions for operational and financial performance improvements.
* Plans, directs, supervises, and coordinates the work activities of subordinates. Ensures that employees are compliant with applicable policies and procedures.
* Researches, develops, and implements policies to maximize space utilization and improve administrative processes, procedures, workflow, and worker productivity.
* Develops, plans, organizes, and administers policies and procedures to ensure that administrative and operational objectives are met. Ensures accurate reimbursement for services provided and develops continuous process improvement initiatives.
* Ensures compliance with financial and institutional policies and procedures. Establishes and maintains comprehensive and current record- keeping system of activities and operational procedures.
* Liaises with internal and external constituencies. Manages, reviews, analyzes, and recommends financial and administrative status of institutional contracts to upper management monthly and quarterly.
* Interacts and interfaces with leaders across all mission areas to analyze and make projections for new and existing departmental services.
* The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional handling or working with potentially dangerous equipment, exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional working hours significantly beyond regularly scheduled hours, frequent travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 10 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type:

Full time

FLSA Designation/Job Exempt:

Yes

Pay Class:

Salary

FTE %:

100

Work Shift:

Day

Benefits Eligibility:

Benefits Eligible

Job Posting Date:

10/14/2022

Job Closing Date (open until filled if no date specified):