Director of events job description

4 year college degree preferred, preferably with hospitality or sales and marketing focus.

Experience

Four years hospitality management or comparable industry related experience.

Licenses/Certificates

None

Grooming/Uniforms

All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

Other

N/A

Notice

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business, and a hospitable service atmosphere must be projected at all times.

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations.

Events Director - (22000211) Paul, Weiss is seeking a Firm Events Director who will be responsible for the strategic development and implementation of events for the Paul Weiss community. This role will report to the Director of Office Operations and is based in the New York office. This position is exempt and is included in the firm's management group.
Responsibilities include but are not limited to:

Manage the firm's internal events program, including partnering with key stakeholders such as Diversity, Equity & Inclusion, Legal Personnel, Legal Recruitment, Business Development, Pro Bono, and Professional Development & Training to create and implement legal recruitment events, firm diversity events, internal lawyer and departmental events, professional development training seminars and CLE events, pro bono events, client events, firm-wide annual events, and other functions that align with business needs
Oversee and execute logistics for events including, as needed, site selection, budget development and maintenance, contract negotiation, food and beverage, audio-visual and technology setup, creation of invitations, invitation list development and registration management; collaborate with in-house counsel when appropriate
Leverage firm relationships to promote and drive participation to firm sponsored events
Collaborate with operations departments (including conference services, food service and catering, graphics, security, and transportation) to ensure all event logistics are executed in a sophisticated manner
Set strategy, design and implement the firm's community service outreach efforts, including develop relationships with key non-profit organizations and internal sponsors, to organize volunteer service projects and coordinate charity events; work closely with the Pro Bono and ESG teams to identify service projects which align with the firm's social impact strategies
Track utilization and engagement metrics for community activities
Manage the relevant budgets for all events
Make recommendations to stakeholders for new in-person and virtual events
Keep abreast of marketplace trends related to venues and vendors to provide relevant and innovative ideas and solutions; maintain excellent working relationships with venue contacts and vendors
Work closely with stakeholders to provide event-related SWAG gifts and event tickets for client development needs
Lead and manage the Firm Events team; ensuring the team follows best practices for event management; raising the visibility of the department
Other key projects as needed

Required Skills:

Bachelor's Degree
Minimum of 10 years experience in a successful event planning or CSR/Community Outreach role in a professional or financial services environment; marketing and law firm experience a plus
Strong managerial experience and proven ability to lead, coach, inspire and organize a team
Outstanding ability to inspire confidence, respect and trust across all levels of the firm and to create a team environment where ideas can be shared, questions can be asked and individuals are accountable for their own actions
Strong ability to motivate others across the operations team and collaborate well to produce a successful event

DISCLAIMER STATEMENT:
The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job.
Organization: Paul, Weiss, Rifkind, Wharton & Garrison LLPWork Locations: 1285 Avenue of Americas, New York, NY 10019-6064 Job Posting: Oct 7, 2022, 2:26:20 PM

WHO WE ARE
United Way of Greater Los Angeles (UWGLA) is home to the change makers and justice seekers. We're individuals from various walks of life making collective steps towards a better future for our community. Our focus is on bringing about real and sustainable change by unleashing the collective power of people to open minds, unite diverse communities, and convert compassion into action for a more just, inclusive, and thriving L.A. County. Together, we make tangible impact on some of our toughest community issues including poverty, homelessness, education equity, and economic mobility. For us, being 'united' isn't just in reference to our organization but to our hope for the future of Los Angeles. Regardless of race, gender, orientation, or self-identification - we do our part as one by making room for all.

WHAT WE DO
Our Engagement & Activation department advances United Way's mission by driving awareness, action, and advocacy through real-life storytelling and impactful events. We bring the organization's vision for community change to life by creating engaging content that grabs the attention of our partners, donors, neighbors, and challengers alike. We mobilize coalitions into unified campaigns and make use of all platforms to engage in real-time policy and civic conversations across LA County. We're rooted in facts, creative in design, and strategic in our approach to create noise for issues that have been silenced for far too long.

WHY WE NEED YOU
We are inviting innovative and solutions-oriented event producers with a passion for creating events that capture attention, engage an audience, and drive participants to action to apply for our Director, Experiential Events role.

You will contribute to bringing our organizational voice and vision to life by successfully conceptualizing, producing, and guiding a team to flawlessly execute projects and events that engage donors and community members.

You will have the unique opportunity to be a part of a mission-driven organization on the cutting edge of connecting and activating millions of people across Los Angeles County and develop strategies to bring people into our work for the next 100 years.
HOW YOU'LL CONTRIBUTE TO THE CAUSEComprehensive Event & Experience Strategy Development o Develop big picture concepts of in-person and visual experiential events and activations, and articulate vision to senior leadership through concrete objectives, tangible deliverables, and actionable operational plans aligned with organizational goals. o Develop annual goals and strategies to ensure appropriate alignment of budget and resources throughout the year. o Develop, monitor, and maintain accountability for measurable event metrics, assisting team in creating and adjusting strategies as needed to reach targeted goals. Experiential Event Production o Translate creative ideas into detailed implementation plans, production schedules, and budgets, and oversee a combination of in-house staff, vendors, and consultants responsible in their execution. o In relation to large-scale tentpole events (10k+ attendees) such as WalkUnited, partner cross-departmentally to develop segmented audience strategies that will result in positive, tailored experiences for all participants from community neighbors to executive/corporate leaders and maximize ROI for United Way. o Develop innovative, engaging programs including strategically structured program flows, inspiring content, speaker and talent booking, and scripts. o Foster strategic relationships with venues, vendors, corporate partners, event sponsors, and other key stakeholders to leverage in the creation of top-tier event experiences. o Curate high-caliber speaker, performer, and attendee lists to ensure maximum impact on mission and goals. o Work in collaboration with the Marketing & Engagement team to create and execute event-related marketing and communications tactics, including but not limited to: brochures, invitations (printed and digital), programs, email, and direct mail pieces. o Negotiate vendor/consultant contracts and pricing for all events and secure in-kind donations when needed.Donor & Partner Engagement Events o Lead, from an engagement and activation perspective and in partnership with Development/Strategic Partnerships, donor engagement strategies around major tentpole events including Walk United, Centennial Campaign, and similar events. o Educate, activate, and mobilize workplace campaign donors through events and experiences including, but not limited to, affinity groups, ambassador trainings, customized advocacy workshops, and volunteer opportunities. o Act as a subject matter expert and internal consultant to the Strategic Partnerships department in advising and making recommendations around best practices to engage donor-centric audiences through events and experiences. Community Impact & Advocacy Events o Act as a strategy expert and internal consultant to the Community Impact department in advising and making recommendations around best practices to engage communities through events and experiences. o Develop community impact events & engagement tactics that connect our impact work to donors, supporters, and partners o Oversee production of advocacy-focused community events including the Voices United speaker series. Team Management & Development o Mentor and coach a diverse team of in-house communicators and creators to grow skillsets, support individual professional development goals, and inspire team members to both lead and follow. o Provide direct but respectful constructive feedback in real-time and during formal review periods to elevate team performance, maintain accountability, and reach goals.
WHAT 1 YEAR OF SUCCESS LOOKS LIKE Leading WalkUnited 2022 event production, overseeing in-house staff, vendors, and consultants to secure a turnout of 10,000 participants at SoFi Stadium in November. Develop and execute an annual event strategy to that includes 10-20 community engagement activations and donor engagement events per year of varying sizes and scopes Research and craft an event partnerships strategy that helps increase United Way of Greater L.A.'s visibility and connections with our target growth audiences
SKILLS YOU'LL NEED TO SUCCEED (Must Haves) Education & Experience o High school diploma required; Bachelor's degree preferred o Minimum 7 years of related experience in event production, strategic communications, brand and audience strategy, advertising, promotions, or marketing is required o Minimum 3 years of experience supervising and developing direct reports Personal Qualities o You enjoy a hybrid environment that includes both in-person and remote work styles and are able to work from our DTLA office on Tuesdays and Thursdays o You are able to provide documentation of your status as fully vaccinated with primary series of COVID-19 vaccine upon being hired. o You understand the value of racial equity as an organizational operating principle and are committed to continued learning on issues related to race, equity, diversity, and inclusion.
HOW TO KNOW IF YOU'RE A FIT (Nice-to-Haves) You are a strategic planner who can successfully transform thoughts to action and goals to success with a well-crafted play-by-play strategy.You know how to talk the talk by communicating clearly, concisely, and persuasively to small and large groups alike.You understand that audience is everything, and you're comfortable crafting strategies that are anchored in that premise You know how to manage a team in a way that holds everyone accountable while also creating opportunities to provide guidance, feedback and mentorship.You're comfortable with giving and receiving feedback in a manner that's respectful yet constructive whether in performance reviews or one-off conversations.You can light a spark in the dimmest of rooms with your energy and enthusiasm for the work you do.You have good judgment and trust yourself to make the right call when decisions are tough.You can adapt and pivot quickly without so much as feeling dizzy.You keep your priorities straight but also know when it's time to re-prioritize your work assignments based on business needs.You are proactive, self-motivated, and action-oriented when it comes to managing your workload. Your strong work ethic gets going when the going gets tough during late nights, early mornings or weekend assignments. You work well with others - stakeholders and colleagues alike would agree that you are the quintessential “Team Player”You know your way around the Microsoft Windows operating systems and all it's essential programs including Outlook, Word, and PowerPoint - Microsoft CRM and Adobe Creative Cloud are a plus.