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Become A Director Of Facilities

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Working As A Director Of Facilities

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $100,129

    Average Salary

What Does A Director Of Facilities Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become A Director Of Facilities

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Do you work as a Director Of Facilities?

Director Of Facilities Jobs

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Average Length of Employment
Physical Director 4.5 years
Facilities Manager 4.1 years
Chief Of Staff 2.7 years
Top Employers Before
Director 5.5%
Manager 5.4%
Owner 4.5%
Top Employers After
Director 6.4%
Consultant 5.5%
Owner 4.8%
Manager 3.5%

Do you work as a Director Of Facilities?

Director Of Facilities Demographics

Gender

Male

76.9%

Female

21.2%

Unknown

1.8%
Ethnicity

White

64.1%

Hispanic or Latino

15.0%

Black or African American

11.2%

Asian

6.0%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

62.1%

German

6.9%

French

5.7%

Carrier

5.7%

Japanese

2.3%

Dakota

2.3%

Russian

2.3%

Polish

2.3%

Italian

2.3%

Portuguese

1.1%

Ukrainian

1.1%

Greek

1.1%

Hebrew

1.1%

Latvian

1.1%

Navajo

1.1%

Catalan

1.1%
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Director Of Facilities Education

Schools

University of Phoenix

20.5%

Liberty University

7.6%

Ferris State University

5.3%

Northeastern University

5.3%

Walden University

5.0%

Southern Illinois University Carbondale

4.6%

New York University

4.3%

Villanova University

4.3%

Ohio University -

4.0%

Iowa State University

4.0%

Webster University

4.0%

Michigan State University

3.6%

Kansas State University

3.6%

Temple University

3.6%

Pennsylvania State University

3.6%

San Jose State University

3.6%

University of Houston

3.6%

Arizona State University

3.3%

West Virginia University

3.3%

George Washington University

3.0%
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Majors

Business

34.5%

Management

8.1%

Parks And Recreation Management

4.9%

Nursing

4.9%

Mechanical Engineering

4.9%

Psychology

3.8%

Electrical Engineering

3.4%

Project Management

3.4%

Criminal Justice

3.2%

Accounting

3.1%

Education

3.0%

Heating And Air Conditioning

2.9%

Communication

2.7%

Finance

2.7%

Health Care Administration

2.6%

Industrial Technology

2.5%

Engineering

2.5%

Environmental Control Technologies/Technicians

2.4%

Construction Management

2.3%

Kinesiology

2.2%
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Degrees

Bachelors

35.4%

Other

23.5%

Masters

23.2%

Associate

8.3%

Certificate

5.4%

Doctorate

2.6%

Diploma

0.9%

License

0.7%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Director Of Facilities Salaries

Job Title Company Location Start Date Salary
Director 1, Upstream Facilities Fluor Enterprises, Inc. Sugar Land, TX Aug 25, 2012 $199,627
Director, Computer Aided Facility Management TSIG Consulting Inc. New York, NY Dec 29, 2015 $188,843
Director, Facilities Planning & Development University of St. Augustine for Health Sciences, I Saint Augustine, FL Dec 01, 2009 $174,536
Director, Animal Care Facility National Jewish Health Denver, CO Mar 10, 2012 $167,407
Director of Engineering, Facilities, and Operat Philadelphia Museum of Art Philadelphia, PA May 14, 2010 $156,750
Director, Equipment and Facilities Maintenance Trapac, LLC CA Jan 06, 2016 $150,000
Director, Facilities Engineering S&B Pharma, Inc. Fenton, MO Nov 07, 2016 $140,000 -
$150,000
Director of Applied Research and Core Facility The Bode Technology Group Lorton, VA Sep 08, 2012 $138,523
Director, Regional Facility Management Volvo Car Us Operations, Inc. Summerville, SC Sep 19, 2016 $124,821 -
$137,500
Director of Facilities Management Fletcher Allen Health Care Burlington, VT May 30, 2008 $119,350
Director-Operations, Transportation and Faciliti Cummins Inc. Memphis, TN Jun 30, 2011 $112,900 -
$140,900
Director of Facility Administrative Services NMS Healthcare of Hagerstown, LLC Hagerstown, MD Aug 13, 2015 $97,198
Director, Metabolite Profiling Core Facility Whitehead Institute for Biomedical Research Cambridge, MA Oct 31, 2016 $95,000
Director of Small Animal Imaging Facility Van Andel Research Institute Grand Rapids, MI May 01, 2013 $94,120
Director, Preclinical Murine Pharmacogenetics Core Facility Harvard Medical Faculty Physicians at Beth Israel Deaconess Medical CE Boston, MA Dec 01, 2015 $90,000
Director of Small Imaging Facility Van Andel Research Institute Grand Rapids, MI May 01, 2010 $90,000
Director, Preclinical Murine Pharmacogenetics Core Facility Harvard Medical Faculty Physicians at Bidmc, Inc. Boston, MA Mar 06, 2015 $90,000
Microfabrication Facility Director The University of Iowa Iowa City, IA May 01, 2012 $89,600
Director, Microscopy Imaging Facility The Pennsylvania State University Hershey, PA Mar 01, 2014 $81,600
Director of Facilities Jewish Federation of Silicon Valley Los Gatos, CA Oct 01, 2010 $80,500 -
$85,500
Genomics Core Facility Director The Scripps Research Institute, Scripps Florida Jupiter, FL Dec 02, 2013 $80,000
Director of Facilities Jewish Federation of Silicon Valley Los Gatos, CA Sep 30, 2013 $80,000 -
$90,000
Director of Coaching and Facilities Habrourview Racquet Club, LLC Armonk, NY Dec 06, 2010 $79,306
Director of Coaching and Facilities Future Stars Tennis Club at Harbourview Racquet Cl Armonk, NY Nov 29, 2010 $79,306

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Top Skills for A Director Of Facilities

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  1. Facilities Management
  2. Life Safety
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Directed all technical and administrative aspects of facilities management for a 1.7-million-sq.-ft. campus during period of intense change and executive turnover.
  • Direct responsibility for all engineering, life safety, utility management and other regulatory compliance.
  • Directed process improvements for document control resulting in elimination of redundant activities and fueling more effective processes and procedures.
  • Participate in high-level contract negotiations to ensure contractor/vendor performance and financial control.
  • Implemented Owner Controlled Insurance Program and new Construction Safety Program Managed the distribution center domestic and international design and construction program.

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Top 10 Best States for Directors Of Facilities

  1. New York
  2. Rhode Island
  3. Colorado
  4. New Jersey
  5. District of Columbia
  6. Maryland
  7. Washington
  8. Connecticut
  9. Massachusetts
  10. California
  • (520 jobs)
  • (31 jobs)
  • (208 jobs)
  • (219 jobs)
  • (121 jobs)
  • (234 jobs)
  • (198 jobs)
  • (122 jobs)
  • (379 jobs)
  • (1,218 jobs)

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