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Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $56,395 and $71,340, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working with a high degree of independence and under general direction, the Managing Director will manage the administrative, business and operational activities of the Applied Bio-robotics Lab and key projects in the cluster. This will include leading the budgeting and forecasting processes, combining work done by the team into complete reports and proposals, and producing quality materials for outreach and dissemination. This person will manage the associated major projects, including major awards, and industry-sponsored projects. The managing director acts as the point of contact for these major projects and activities. The managing director will work closely with the seventeen faculty in the cluster, especially on larger interdisciplinary grants, visiting researchers, and creating connections in government. CWRU has an organic history of developing effective interdisciplinary projects between engineers and biologists. In the Case School of Arts and Sciences, our biology department provides foundations for new understanding nervous systems that lead to new healthcare technology of via partnerships with many local hospitals (Cleveland Clinic, University Hospitals, Louis Stokes Cleveland VA Medical Center, and Metro Health). As one of first universities to offer a degree in Biomedical Engineering, the Case School of Engineering has a history of partnering to create medical devices and tools, applying bio-inspired design and materials in new ways to solve problems in healthcare. Our group (1) seeks even deeper understanding of how animals nervous systems enable adaptive behaviors and (2) invents new ways to embody these adaptive behaviors to enable robots to solve societal-scale problems, especially in environmental, infrastructure and government. The Managing Director will empower ongoing and new collaborations between Biologists, Mechanical Engineers, Electrical Engineers, Mathematicians, Sociologists, Civil Engineers, Computer Scientists and other researchers on and off campus by helping support meeting deadlines, generate quality documents, and facilitating cross-disciplinary opportunities. ESSENTIAL FUNCTIONS 1. Manage sponsored research projects, as assigned. During projects' periods of performance, support investigators on major projects to deliver project outcomes on time, on budget and with the results expected by the grant-funding agency. Track and manage schedules proactively. Be familiar with the research goals and progress on those goals. Help facilitate continuity of funding by focusing investigators on technical delivery and by providing exemplary financial and administrative management of the projects, in concert with the department research administrators. Manage schedule of post-award reporting to ensure dates are met and reporting is as expected by the funding agency. Develop, implement, and conduct project management processes and procedures including scheduling, financial planning, reporting, forecasting, billing, due diligence, and modeling, with linkage to the dean's office research administration team. Facilitate the input and output required of the university's Research and Technology Management teams in support of financial reporting needs for the major grants. Support the development of a strong platform for project management sections of awards that can be used as a boiler plate for proposals. Engage faculty and students, as well as research and administrative staff in projects as appropriate. Document best practices. (25%) 2. Manage financials. Develop and update forecasting spreadsheets so that team members can make effective hiring decisions and communicate promptly with government granting agencies. Solicit input from all faculty and researchers on continuing team needs to budget items for new lab space, ensuring available financial resources are spend accurately and without duplication for short term and long-term needs. Coordinate meetings with alumni and donors. Oversee all procurement, reimbursement, and invoicing for the research center in coordination with others at the university. Strategically prioritize major awards and manage these awards in collaboration with the principal investigator. (25%) 3. Direct business development. Deliver and negotiate terms for non-disclosure agreements (NDAs), sponsored research agreements, service agreements, and legal contracts through those respective offices in support of the principal investigator for the major awards. Serve as liaison to the CWRU Office of Technology Transfer regarding any major grants and ensure tech transfer and licensing arrangements are appropriately communicated and managed. Create industry partnership tactics and manage relationships to grow the Research Center. Work closely with the Institute proposal manager in developing sections for new grants in the areas of Project Management and industry collaboration. Develop and harness the power of relationships with centers, other clusters in the university, other universities, national laboratories, government research groups, and other entities. Liaise with industry partners, including financial process support and contract development and processing as well as creating new business development opportunities. (25%) 4. Plan primary research center operations. In first year, coordinate move into new ISEB space and establish the lab. In subsequent years collaboration in school strategy discussions in conjunction with the dean's office, including the associate dean for finance and administration and other leaders by developing and documenting financial assumptions for planning and forecasting for Great Lakes Energy Institute and the center. Develop and maintain long-range financial planning models tailored to varying program assumptions to be used in executive decision-making. In conjunction with the Associate Dean for finance and administration and related direct reports, identify key financial tools required for business decision support. Lead the development and management of the support tools in partnership with stakeholders. Integrate new decision support tools with existing processes, tools, and analysis. Develop and maintain a calendar of financial processes, activities, and deliverables. Coordinate information requests, analysis, and review to ensure timely and quality submission of major deliverables and requirements. (10%) 5. Manage and grow a new first year fellowship for cross-disciplinary research. Recruit and filter new applicants, connect and guide students in the application process, and coordinate seminars to get first year students familiar with the different labs in the group. Provide administrative assistant to the principal investigators, including proposal writing, website management, recruiting and registering new students, developing marketing materials, and overall promotion of the workshop. (10%) NONESSENTIAL FUNCTIONS 1. Communicate with stakeholders and relevant parties via all available media regarding major projects. Contribute to messaging and marketing including at major energy conferences, relevant meetings, web sites, and associated events. Inform key governmental, corporate, and academic stakeholders about the projects research, progress, and accomplishments. (4%) 2. Perform other duties as assigned. (1%) CONTACTS Department: Contact as needed with PIs of the cluster, and with CWRU faculty, staff, students, and postdocs. Contact as needed with staff in CSE Office of Administration & Finance, Research Administration, and Purchasing to discuss projects and processes and resolve questions. University: Regular contact with staff in various central administrative offices such as University Relations, Office of Sponsored Projects Administration, Controller, Grants Accounting, Purchasing, Payroll, Human Resources, Facilities, and CWRU Technology Transfer Office. Regular contact with faculty and staff in other CWRU schools. External: Regular contact with academic partner faculty, facilities, and administrative staff in a reporting context. Regular contact with local, regional, and state agencies and organizations to report on financial matters. Regular contact with various external stakeholders, including company executives and donors. Students: Responsibility for oversight of student interns and student employees including payroll and performance evaluations. SUPERVISORY RESPONSIBILITY Supervise 5 to 10 research personnel in the research program on logistical and operational matters related to project execution as appropriate. Additionally, direct supervision of CWRU student interns, student employees, temporary staff and funded visiting fellows. Recruits, hires, supervises, and evaluates new team members and participates in the recruitment process for filling vacant positions at all other levels in the organization. QUALIFICATIONS Experience: 5 or more years of experience in program management, research management, and/or experience with finance and operations in public and/or private organizations. Education: Bachelor's degree required. Master's degree preferred. REQUIRED SKILLS 1. Proven organizational, administrative, and interpersonal skills, including the ability to interact on a professional level with faculty, staff, representatives from government, industry, and the community required. 2. Strong analytical, project, and budget management skills and experience. 3. Resourceful self-starter with a client-centric commitment. 4. Strong manager who is willing to assume responsibility and act independently but also thrives in a team environment. 5. Strong organizational, planning and execution skills. Able to manage complex information and processes in a timely and logical manner. Strong communication, presentation, and writing skills. Capable of explaining financial details but can articulate high level conclusions. Strong financial and accounting acumen. 7. Able to prioritize and work under pressure while remaining attentive to detail required. 8. Experience collaborating with representatives in the advanced energy industry including governmental officials, non-profit agencies, and for-profit executives. 9. Flexible, innovative, and creative problem solver in a rapidly changing environment; seizes the initiative. 10. Able to work effectively across departments and maintain productive relationships. 11. Energy and engineering and science familiarity and project management. 12. Excellent ability to convey organizational plans and project developments in writing and documents. 13. Experienced and effective with proposal management, grants administration, and federal and/or state reporting. 14. Proficient in Excel and other financial spreadsheet and database tools. 15. Experience with process improvement techniques and strategies. 16. Familiarity with CWRU financial and accounting policies, practices, systems, and reports preferred. 17. Content knowledge of robotics, neurobiology, bio-inspired artificial intelligence, biomimickry, or new applications for robotics is preferred. Examples include automation, energy infrastructure, or laboratory experience. 18. Ability to meet consistent attendance. 19. Ability to interact with colleagues, supervisors, and customers face to face. 20. Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. 21. Willingness to learn and utilize Artificial Intelligence (AI). WORKING CONDITIONS General work environment that includes normal office activities, speaking engagements, faculty meetings. Travel as needed for meetings, workshops, conferences, and other university business. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .