Director of information management job description

Overview Directs the activities of the HIM Department including personnel involved in maintaining permanent medical records of all hospital patients, audits and reports Primarily responsible for coding and abstracting diagnoses, treatments and other information from patient records Ensures that the hospital's medical records are maintained in compliance with all accreditation and governmental regulatory agencies Knowledge of RAC and ICD 10Assists hospital staff by providing recorded medical information upon request Responsibilities

Directs, supervises and coordinates activities of personnel engaged in analyzing, compiling, coding, abstracting, and filing permanent records of patients; assists medical staff in research; prepares periodic and statistical reports; and provides information to authorized persons.

Reviews records for completeness, accuracy, and conformance to accepted hospital accreditation standards of the Department of Health and Human Services, and the State Health Department.

Provides an important role in the Utilization Review requirements of the Medical Staff. Compiles data for the Medical Administrative Committee. Retrieves data for medical personnel (i.e. physicians and nurses) for audits, research studies and Quality Improvement Projects.

Prepares statistical reports for the hospital such as morbidity, birth and death reports; analysis of utilization of hospital beds according to the professional services and percentage of beds occupied; outpatient services rendered; and related data.

Helps design forms that will be part of the medical record. Updates the accepted hospital abbreviation list when needed.

Answers inquiries regarding information recorded in patients' charts by correspondence or by telephone to the extent that it is allowable by law. Represents hospital in court cases involved subpoena of medical records, utilizing knowledge of principles of medical jurisprudence and laws of the state governing use of the medical records in court actions.

Arranges for training of departmental personnel in abstracting and filling, preparation and arrangement of medical information, medical terminology, nomenclature, and classification of diseases. Outlines medical records methods and procedures and instructs personnel in medical ethics, hospital organization and management, and policies and practices of the hospital. Suggests methods for performing tasks.

Prepares the budget for the department, including capital expenditures. Designs systems and methods to make data more accessible. Selects office equipment and supplies to be purchased for the department.
Qualifications
Required Preferred Education: Must have an educational background in Health Information Management Record Technician or a Registered Record Administrator is required Accredited BS in HIM or related field preferred Experience: 3-5 years management experience Degrees, Licensure, and/or Certification: Knowledge, Skills, and Abilities: Knowledge of computer applications such as Microsoft Office, Insights and other Business and Financial systems Electronic Medical Record and Coding Must be able to read, write, speak and understand English Meditech experience is preferred

Responsible for managing and coordinating the life cycle of an IT project request including governance, implementation, and change management process. Oversees and manages staff and all projects for the management of multiple IT global technology-based projects and programs in support of business units. Monitoring the efficacy of implementation and maintaining project management methodologies and standards. Responsible for enterprise IT governance by working with operational leaders for prioritizing and allocating IT resources and services to achieve the goals and objectives of the overall enterprise. Develop and manage a program of training and education for the enterprise to increase the adoption of IT systems and software.

Direct the development and maintenance of enterprise IT governance program including systems necessary for prioritization, tracking, and portfolio management.

Direct the development and maintenance of IT change management that includes training, education, and communications to improve the success of system implementations and adoption.

Direct and maintain programs for workforce sustainability by developing new entries points into the IT department such as internship, training, and education programs with academic and educational institutions.

Direct the Project Management Office including the standardization of project management and communication of project progress at all levels of the organization.

Direct the Project Management Office to meet performance targets, strategic timelines, and health system priorities.

Act as strategic advisor with leaders in the organization to deliver optimal solutions for the organization.

Responsible for NCHS and department objectives, plans and allocates capital and operating budget by applying rigorous methodology that ensures systems are developed and/or implemented.

Develops a close relationship with customers, management, and staff to provide cost effective systems that meet customer needs.

Establishes methodologies for the implementation and/or development of software systems to ensure systems meet quality, industry, and customer satisfaction standards.
Provides oversight for all direct and indirect staff including orientation, training, regular meetings, daily activities, and evaluation within the established department and NCHS guidelines.

Those who join Emergent BioSolutions feel a sense of ownership about their future. You will excel in an environment characterized by respect, innovation and growth opportunities. Here, you will join passionate professionals who advance their scientific, technical and professional skills to develop products designed-to protect life.

Reporting to the Vice President IT, Business Partners and Solutions, the Director, IT Business Portfolio and Project Management (PPM) is responsible for portfolio management of Business IT projects and managing project managers in accordance with enterprise PMO methodologies in support of the highest quality of portfolio delivery.The scope of this role's portfolio will be business line or function-specific projects planned and lead by business partner and solutions team members.
This can be a remote/virtual role.

II.ESSENTIAL FUNCTIONS

Portfolio Management and Execution

Accountable for quality execution across business partner IT portfolio as measured by schedule and budget adherence, work quality, and benefits / outcomes attainment. Owns the strategic, cross program view of the entire portfolio including financial plan and implications, program inter-dependencies, scope, schedule, risk, communications, procurement, and resources Accountable for developing and delivering portfolio analytics and ensures portfolio mix is understood and aligns to appropriate higher-level strategic objectives. Leads appropriate business project portfolio review sessions and forums. On occasion, this role will be responsible for playing the role of project manager and will lead project planning and execution personally. Responsible for delivering outcomes tied to business value and focused on optimization of end-to-end process and user experience Establishes and maintains appropriate business relationships with stakeholders and acts as focal point for program-related activities, ensuring effective communication with all project stakeholders, steering committees, and core team members. Ensures appropriate organizational change management is integrated into all program and project initiatives providing for a positive end user experience and adoption Manages and mentors internal and external project management and team resources Ensure appropriate budget development and forecasting for all assigned program and projects Accountable for leading all aspects of project management staffing including sourcing, hiring, conflict resolution, on-boarding, and off-boarding of contract-based project management resources.



Teamwork and Leadership


Matrixes into the head of the enterprise IT PMO for the purposes of cross-IT alignment, enterprise portfolio management, and continuous improvement / adoption of PMO practices. Ensures collaboration with all functional business units within Emergent and across IT to achieve strategic, tactical and program/project goals. Ability to navigate a matrix organization effectively Drive continuous improvement through lessons learned, innovative and agile thinking Role model for open communications and conflict resolution Builds effective teams and utilizes each project team member to his/her fullest potential Remains on the forefront of emerging Project/Program/Vendor Management best practices Provides clear direction and mentoring to internal and external staff



Communication


Ensures stake holders are effectively informed of program/project information and involved in relevant decision making Facilitates team meetings effectively Develops and executes program/project communications plans Delivers actionable, well-organized presentations appropriate for varying audiences from C-suite to SMEs Communicate openly and honestly with all stake holders



III.MINIMUM EDUCATION, EXPERIENCE, SKILLS


15+ years IT experience 10-12+ years IT project management experience of increasing project size and complexity Excellent skills in IT Portfolio and Project Management 5+ years' experience supervising project managers Bachelor's degree: specialization in IT or Management Information Systems (MIS) preferred. PMP Certified Strong influencing and analytical skills required Sound business and technical acumen Ability and desire to work in a fast pace, dynamic environment Must have experience managing multiple $1M + projects, spanning multiple locations Experience managing IT Projects in a GxP or another regulated environment Experience in an environment subject to SOX controls Life Sciences industry experience (highly desirable) Proven ability to manage IT Vendors and contract staff Experience effectively managing RFP process for IT solutions Experience implementing COTS & SaaS solutions Experience with multiple project methodologies, including waterfall and Agile. Strong Time Management, Organization and Execution Skills Strong written, verbal and presentation communication skills Strong collaboration skills required to effectively work across a diverse group including executives, managers, and Subject Matter Experts (SME) Effective interpersonal and conflict resolution skills Ability to understand/dissect organizational culture and tailor communication and processes to successfully navigate the same.


Per CDC guidelines, Emergent strongly recommends that all employees working on site are vaccinated to help ensure their safety, as well as the safety of fellow employees. This includes the use of good judgment when determining when the CDC guidelines advise that you stay home when ill.

There are physical/mental demands and work environment characteristics that must be met by an individual to successfully perform the essential functions of the job. This information is available upon request from the candidate.

Reasonable accommodations may be made to enable individuals with disabilities to perform all essential functions.

Emergent BioSolutions is an Equal Opportunity/Affirmative Action Employer and values the diversity of our workforce.Emergent does not discriminate on the basis of race, color, creed, religion, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, age, national origin, ancestry, citizenship status, marital status, physical or mental disability, military service or veteran status, genetic information or any other characteristics protected by applicable federal, state or local law.

Information submitted will be used by Emergent BioSolutions for activities related to your prospective employment. Emergent BioSolutions respects your privacy and any use of the information submitted will be subject to the terms of our Privacy Policy .

Emergent BioSolutions does not accept non-solicited resumes or candidate submittals from search/recruiting agencies not already on Emergent BioSolutions' approved agency list. Unsolicited resumes or candidate information submitted to Emergent BioSolutions by search/recruiting agencies not already on Emergent BioSolutions' approved agency list shall become the property of Emergent BioSolutions and if the candidate is subsequently hired by Emergent BioSolutions, Emergent BioSolutions shall not owe any fee to the submitting agency.


ABOUT EMERGENT


Protecting and Enhancing 1 billion lives by 2030 focuses our energy to improve the quality of life for individuals around the world, giving them the opportunity to experience the fullness of life.

Our drive towards this vision informs all of our actions-whether it is our approach to product development, manufacturing, encouraging employee health and wellness or giving back to the community-we strive every day to achieve this shared goal.


WE BELIEVE IN OUR VALUES


Stand shoulder to shoulder no matter what We combine our best thinking and communicate openly to support each other. Break through thinking We take smart risks, pursue innovation and challenge ourselves to constantly improve. Own it always Every person at Emergent is engaged and accountable for delivering on our commitments. Compete where it counts We set the right goals and respect each other as we conquer them together.