How to hire a director of operations administration

How to hire a director of operations administration, step by step

Here's a step-by-step director of operations administration hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a director of operations administration job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new director of operations administration
• Step 8: Go through the hiring process checklist

What does a director of operations administration do?

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1. Identify your hiring needs

   Before you start hiring a director of operations administration, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect director of operations administration also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of director of operations administration salaries for various roles:

   Type of Director Of Operations Administration	Description	Hourly rate
   Director Of Operations Administration	Top executives devise strategies and policies to ensure that an organization meets its goals. They plan, direct, and coordinate operational activities of companies and organizations.	$21-54
   District Director	A district director is an executive professional who is responsible for managing staff members of an organization in a particular district. This director is required to conduct store visits to ensure that store employees are following store procedures and maintain inventory levels... Show more	$27-82
   Division Director	A division director is a professional who is responsible for managing team members and business operations that are assigned in his/her or her division to achieve the goals of a company. Division directors are required to evaluate division performance and ensure that the team's work complies with the company policies and procedures... Show more	$32-102

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Oversight
   • Project Management
   • Patient Care
   • Home Health
   • Financial Management
   • Continuous Improvement
   • Quality Care
   • Payroll
   • Regulatory Compliance
   • Business Development
   • HIPAA
   • Health System
   • Patient Satisfaction
   • Administrative Operations

   Check all skills

   Responsibilities:

   • Develop and manage human resource programs and procedures including payroll and benefits.
   • Finance and billing accountability across Medicaid, manage care commercial insurance, insurance verification, contract management, and benefits administration.
   • Direct all aspects of administrative management, budget and forecast management, financial reporting, financial analysis, investments and payroll.
   • Work on operational assignments and oversight delegate by the President/CEO- ensures timely implementation and execution of assignments.
   • Maintain and lead organizational stabilization efforts through the implementation and oversight of board initiatives during executive leadership transitions.
   • Leverage extensive technical subject matter expertise to evaluate and improve image quality; develop models to demonstrate improvements in establish KPIs.

   More director of operations administration duties

3. Make a budget

   Including a salary range in your director of operations administration job description is a great way to entice the best and brightest candidates. A director of operations administration salary can vary based on several factors:

   • Location. For example, directors of operations administration' average salary in oklahoma is 59% less than in district of columbia.
   • Seniority. Entry-level directors of operations administration earn 61% less than senior-level directors of operations administration.
   • Certifications. A director of operations administration with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a director of operations administration's salary.

   Average director of operations administration salary

   $71,311yearly

   $34.28 hourly rate

   ---

   Entry-level director of operations administration salary

   $44,000 yearly salary

   Updated December 17, 2025

   Average director of operations administration salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$113,160	$54
   2	New York	$102,775	$49
   3	California	$93,315	$45
   4	Colorado	$83,536	$40
   5	Massachusetts	$82,615	$40
   6	Pennsylvania	$78,966	$38
   7	Alaska	$77,926	$37
   8	North Carolina	$75,482	$36
   9	Delaware	$74,932	$36
   10	Wisconsin	$72,267	$35
   11	Minnesota	$69,955	$34
   12	Oregon	$68,575	$33
   13	Iowa	$65,865	$32
   14	Texas	$59,860	$29
   15	Florida	$53,501	$26
   16	Georgia	$52,181	$25
   17	Idaho	$51,408	$25
   18	Missouri	$50,877	$24
   19	Utah	$50,774	$24

   Average director of operations administration salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Commonwealth	$95,719	$46.02	3
   2	Harvard University	$87,960	$42.29
   3	Amedisys	$85,971	$41.33	1
   4	CHRISTUS Health	$83,872	$40.32	4
   5	New York Institute of Technology	$76,691	$36.87
   6	Beth Israel Deaconess Medical Center	$73,151	$35.17
   7	University Health	$71,265	$34.26	4
   8	Memorial Healthcare System	$71,022	$34.15
   9	UMiami Health System	$70,988	$34.13
   10	Arnot Health	$67,368	$32.39
   11	Minnesota State Fair	$66,877	$32.15	8
   12	Parkland Hospital	$65,820	$31.64	6
   13	Committee for Public Counsel Services	$65,420	$31.45
   14	HMSHost	$63,567	$30.56	3
   15	Alaska State Library	$62,940	$30.26
   16	State of Georgia: Teachers Retirement System of Georgia	$60,972	$29.31	19
   17	Absolute Care Management	$60,676	$29.17
   18	University of Iowa Center for Advancement	$60,645	$29.16	16
   19	CBRE Group	$60,476	$29.07	115
   20	Eiger BioPharmaceuticals	$59,570	$28.64

4. Writing a director of operations administration job description

   A good director of operations administration job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a director of operations administration job description:

   Director of operations administration job description example

   Boston University's College of Health and Rehabilitation Sciences: Sargent College is one of the country's leading schools of health and rehabilitation sciences. Home to more than 1,600 undergraduate and 450 graduate students, Sargent College combines outstanding faculty and cutting-edge research to provide superb education and clinical experiences. The college has more than 25 on-campus research facilities, clinical centers, and labs. It offers top-ranked degree programs in occupational therapy, physical therapy, speech, language and hearing sciences, health science, human physiology, behavior and health, and nutrition. The Associate Director of Operations and Space Planning is responsible for the effective use and maintenance of all physical plant for Sargent College. Reporting to the Associate Dean of Finance & Administration of the College and working in collaboration with university central offices and local college leadership, the Associate Director of Operations will support planning, operation, and maintenance of all college facilities including it wet labs, bench labs, digital and traditional classrooms, office space, faculty and staff lounge areas. As the key contact for the College, they will ensure effective facilities management to assess and prioritize building improvements. The Associate Director also has oversight for classroom media support and the College's student study center. This includes supervision of the College's Education Technology and Operations Specialist.
   Operations Management
   
   * Ensures effective day-to-day facilities management and maintenance for the College.
   * Monitors condition of all facilities to identify deficiencies, schedule repairs, develop preventative maintenance schedules and service contracts as needed. Coordinates work orders with internal and external contractors.
   * Liaises with university central services including IT, Telecomm, Risk Management, Custodial Services, Property Management, Safety Office, and other service and trades units.
   * Organizes and coordinates services, and acts as a day-to-day on-site supervisor. Manages building signage. Develops and communicates policies for facilitates usage. Collaborates with the University's Environmental Health & Safety. Contributes to the development of ongoing emergency management response.
   
   Project Management
   
   * Responsible for all Sargent College space including its primary college location at 635 Commonwealth Avenue and clinics and centers across campus.
   * Assess needs, develop plans, and prioritize building improvements including renovations and large upgrades.
   * Plans and manages renovations to support the academic mission of the College including renovations for new faculty hires in coordination with the Office of the Provost.
   * Manages and supervises renovation projects from development to completion to ensure timeliness, effective financial management, and staff/vendor coordination.
   * Informs College leadership and other stakeholders of progress.
   
   Budget and Space Information Management
   
   * Maintains all space management information for the College.
   * Updates floor plans and space inventories.
   * Manages facility-related annual operating and capital budgets.
   * Contributes to the development of project budgets, monitors, and prepares detailed budget projections.
   * Consults with College leadership as needed for procurement need and funding of capital projects.
   
   Supervision
   
   * Oversees A/V support and manages the Education Technology and Operations Specialist Manage Makechnie Study Center to ensure appropriate student and faculty support.
   
   Required Skills
   
   Required:
   
   * 5 years of relevant facilities and building operations experience.
   * Previous supervisory experience.
   * Bachelors degree or equivalent combination of education/experience.
   * Willingness to support DE&I initiatives.
   * A cover letter is required for consideration.
   
   Preferred:
   
   * Must be able to manage multiple responsibilities, set priorities, take initiative, and meet deadlines.
   * Strong written and oral communication skills.
   * Able to work independently.
   * Able to provide excellent, responsive client service to all levels of the organization with diplomacy.
   * Able to handle confidential materials and information with discretion.
   * Proficiency with Microsoft Office Suite.
   * Familiarity with audio/visual systems and HVAC is a plus.
   
   Physical Qualifications
   
   * Must be able to walk around the building and campus and go up and down stairs.
   * Able to push and pull, bend, and reach.
   * Must be able to lift more than 40 lbs. and assist others to do the same.
   * This position is considered essential staff.
   
   The Associate Director of Operations will sustain and support a culture of integrity and operational excellence which celebrates diversity of individuals and ideas. We welcome candidates who support our commitment to ensuring BU is an inclusive, equitable, and diverse place where everyone can thrive. To learn more about the many benefits the university provides, including generous paid time off, health coverage, retirement contributions, and tuition remission, and apply to join our flexible, supportive team, please visit the BU human resources website.
   
   Please note all newly hired staff and faculty will need to be in compliance with Boston University's COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University's response to COVID-19, please visit the COVID-19 Resources site.
   
   We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

   Copy this example

   

5. Post your job

   To find directors of operations administration for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any directors of operations administration they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level directors of operations administration with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your director of operations administration job on Zippia to find and recruit director of operations administration candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with director of operations administration candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new director of operations administration

   Once you've found the director of operations administration candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new director of operations administration first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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