I. JOB OVERVIEW
Job Description Summary:
The George Washington University Office of Faculty Affairs provides innovative resources and meaningful guidance to ensure that all faculty members and librarians thrive throughout their life cycle at the university and are well-positioned to transform students into citizen-leaders through high-quality instruction and expand the frontiers of knowledge through faculty scholarship and research. From recruitment to retirement and beyond, Faculty Affairs works collaboratively with all campus stakeholders to establish and maintain a vibrant, diverse, inclusive, and internationally recognized academic community of scholars at the university.
Reporting to the Executive Director, Faculty Affairs, the Director for Full-Time Faculty Personnel Administration partners with schools and colleges as well as with other departmental staff to coordinate and administer duties pertaining to the life cycle of GW's full-time faculty members. The incumbent is responsible for the following:
- Manages the generation and dissemination of faculty appointment letters; ensuring that data are correctly entered into Banner, letters are created, proofed, mailed, and scanned to departments
- Assists in the annual merit allocation process, including working with schools to collect and review merit allocations and to create appropriate files and reports;
- Oversees timely follow-through on all faculty workforce actions, i.e., change of status, supplemental compensation, overload compensation, summer compensation, reimbursement of faculty relocation expenses, and corrections to payroll accounts;
- Maintains up-to-date information and files related to faculty appointments and reappointments; for example, tenure probationary periods, promotions, sabbatical eligibility, leave status, retirement schedules, and emeritus requests;
- Generates applicable reports as necessary for the overall management of faculty workforce administration, including reports related to tenure and promotion, sabbaticals, supplemental compensation, faculty workload and others.
- Works continually with HRIS, DIT, and other departments to investigate technology solutions, including developing and updating existing electronic systems, to ensure the efficiency and effectiveness of faculty appointment and compensation processes.
- Supports the Executive Director by managing day-to-day operations of the Office of Faculty Affairs; including identifying and setting measurable goals, targets and deadlines.
- Provides oversight and supervision of support staff, including establishing goals/expectations and learning opportunities to support accuracy and timely completion of all assigned duties.
- Develops and maintains strong ties with administrators, schools, and departmental stakeholders to improve communication and outreach, promote an understanding of and adherence to annual deadlines, and obtain timely feedback for process improvements.
- Works in partnership with the schools and departments to develop and update systems/processes and provides training, as needed, to ensure accuracy and timely processing of forms and requests.
- Contributes to and participates in University-related projects as requested.
- Uses excellent written and verbal communication to communicate clearly and professionally with staff and stakeholders at all levels
- Keeps department and school administrators informed about process and systems changes in the administration and all aspects of the full-time faculty life cycle; responds to requests for information in a timely and professional manner.
- Works with other Faculty Affairs staff to update the relevant sections of the Faculty Affairs website.
The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
- Experience in a higher education institution working with faculty, including research faculty
- Thorough knowledge of HR policies, procedures, and practices, benefit programs, HRIS systems, salary administration, relocation procedures, etc.
-
Demonstrated ability to multitask in a fast-paced environment in an organized and efficient
manner - A proactive, service-oriented manner and ability to deal effectively with stakeholders demands
-
Excellent interpersonal and communication skills and proficiency in Microsoft Word, Excel, and
PowerPoint
Typical Hiring Range
Commensurate with Experience
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Academic Affairs
Family
Academic Affairs
Sub-Family
Faculty Affairs
Stream
Management
Level
Level 2
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40+
Work Schedule:
Monday - Friday; 8:00am - 5:00pm
Will this job require the employee to work on site?
Yes
Employee Onsite Status
Hybrid
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S011441
Job Open Date:
09/02/2022
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.