Director of records management job description
Updated March 14, 2024
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Example director of records management requirements on a job description
Director of records management requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in director of records management job postings.
Sample director of records management requirements
- Bachelor's degree in Records Management or a related field
- 5+ years of experience in Records Management
- Proficiency with Records Management software
- Knowledge of Records Management best practices
- Strong organizational and project management skills
Sample required director of records management soft skills
- Ability to work independently and as part of a team
- Excellent communication and interpersonal skills
- Attention to detail and accuracy
- Ability to manage multiple projects simultaneously
- Strong problem-solving and decision-making skills
Director of records management job description example 1
PruittHealth director of records management job description
PruittHealth is a COVID-19 vaccine-mandated employer.
JOB PURPOSE:
Assumes authority, responsibility and accountability for the responsibility and accountability for the record keeping procedures and storage of all clinical records in a manner consistent with facility policies and procedures, professional standards and state and federal laws and regulations for long term care facilities. Establishes and implements policies to ensure that records are complete, accurately documented, and readily accessible and systematically organized. Collaborates with Nursing Home Administrator to allocate department resources in an efficient and economic manner to achieve department objectives.
KEY RESPONSIBILITIES:
* Ensures that all clinical records contain sufficient information to identify the resident; a record of the resident's assessments; the plan of care and services provided; the results of any preadmission conducted by the State and, progress notes.
* Initiates and participates in the development of facility policies and procedure to ensure that medical records are complete, accurately documented, readily accessible and systematical organized
* Develops and implements record storage and retrieval system that complies with applicable record retention laws maintains accessibility of records.
* Inspects closed records for completeness. Systematically organizes closed medical records for long term storage. Reports delays in completing records to Nursing Home Administrator.
* Develops and maintain appropriate safeguards against unauthorized access and use of computer based medical records.
* Evaluates medical records forms and record format. Makes recommendations for change to continuously improve quality of facility records and record keeping practices.
* Evaluates, through record reviews of open and closed records, compliance with medical record documentation policies. Reports finding to Nursing Home Administrator and Director of Nursing Services.
* Develops and conducts educational programs for facility staff to explain and discuss documentation policies and practices. Provides training and staff development opportunities to ensure that staff can distinguish between confidential/non-confidential information and release information only in compliance with facility policies.
* Maintains, updates and distributes the lists of facility approved abbreviations and definitions.
* Provides access to all records pertaining to residents (including current medical record) within 24 hours of oral or written request of resident or legal representative. Makes photocopies available with two working days of request.
* Develops and implements safeguards against loss, destruction, unauthorized access or use of clinical record information including procedures to maintain confidentiality of all information contained in resident's record and to obtain authorized consents to release information. Releases information without written consent of resident or legal representative only when required by law.
* Advises Administration, physicians, facility staff on applicable requirements regarding the control, use and release of clinical information. Advises Administration on ways to safeguard confidentiality of medical records of facility staff.
* Conducts periodic quality control assessments of staff implementation of medical records policies and procedures. Analyzes findings and develops, implements ways to improve performance.
* Collects and displays clinical data requested by Administration, facility committees, regulatory agencies, or accrediting bodies.
* Participates in the development of the department budget. Provides relevant financial information to Nursing Home Administrator regarding department financial needs and status.
* Communicates with Nursing Home Administrator on daily basis to discuss medical record and budget issues. Recommends to Nursing Home Administrator numbers and type of personnel needed to meet facility needs in compliance with state and federal laws and regulations.
* Actively participates in long term care survey process by instruction staff in matters of conduct and disclosure, maintaining a presence at all times surveyors are on-site and directing the timely collection of information required by the survey team.
* Demonstrates concern for identified problems and undertakes corrective action while survey is in progress if appropriate. Gathers and presents supplemental documentation to avoid potential deficiencies. Collaborates with Nursing Home Administrator to develop responses to survey report as needed.
* Maintains current skills and knowledge through continuing education. Applies information to job responsibilities. Performs other duties as assigned by Supervisor.
MINIMUM EDUCATION REQUIRED:
High school diploma or equivalent.
MINIMUM EXPERIENCE REQUIRED:
One (1) year experience as medical records practitioner in long term care facility.
ADDITIONAL QUALIFICATIONS: (Preferred qualifications)
Preferred current certification as an Accredited Records Technician. Certification as a Registered Records Administrator preferred.
● Proof of COVID-19 vaccination or approved exemption required by date of hire
Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! Apply Now to get started at PruittHealth!
As a condition of employment at PruittHealth, all employees are required to provide proof of COVID-19 vaccination by date of hire unless a medical or religious exemption is approved.
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
JOB PURPOSE:
Assumes authority, responsibility and accountability for the responsibility and accountability for the record keeping procedures and storage of all clinical records in a manner consistent with facility policies and procedures, professional standards and state and federal laws and regulations for long term care facilities. Establishes and implements policies to ensure that records are complete, accurately documented, and readily accessible and systematically organized. Collaborates with Nursing Home Administrator to allocate department resources in an efficient and economic manner to achieve department objectives.
KEY RESPONSIBILITIES:
* Ensures that all clinical records contain sufficient information to identify the resident; a record of the resident's assessments; the plan of care and services provided; the results of any preadmission conducted by the State and, progress notes.
* Initiates and participates in the development of facility policies and procedure to ensure that medical records are complete, accurately documented, readily accessible and systematical organized
* Develops and implements record storage and retrieval system that complies with applicable record retention laws maintains accessibility of records.
* Inspects closed records for completeness. Systematically organizes closed medical records for long term storage. Reports delays in completing records to Nursing Home Administrator.
* Develops and maintain appropriate safeguards against unauthorized access and use of computer based medical records.
* Evaluates medical records forms and record format. Makes recommendations for change to continuously improve quality of facility records and record keeping practices.
* Evaluates, through record reviews of open and closed records, compliance with medical record documentation policies. Reports finding to Nursing Home Administrator and Director of Nursing Services.
* Develops and conducts educational programs for facility staff to explain and discuss documentation policies and practices. Provides training and staff development opportunities to ensure that staff can distinguish between confidential/non-confidential information and release information only in compliance with facility policies.
* Maintains, updates and distributes the lists of facility approved abbreviations and definitions.
* Provides access to all records pertaining to residents (including current medical record) within 24 hours of oral or written request of resident or legal representative. Makes photocopies available with two working days of request.
* Develops and implements safeguards against loss, destruction, unauthorized access or use of clinical record information including procedures to maintain confidentiality of all information contained in resident's record and to obtain authorized consents to release information. Releases information without written consent of resident or legal representative only when required by law.
* Advises Administration, physicians, facility staff on applicable requirements regarding the control, use and release of clinical information. Advises Administration on ways to safeguard confidentiality of medical records of facility staff.
* Conducts periodic quality control assessments of staff implementation of medical records policies and procedures. Analyzes findings and develops, implements ways to improve performance.
* Collects and displays clinical data requested by Administration, facility committees, regulatory agencies, or accrediting bodies.
* Participates in the development of the department budget. Provides relevant financial information to Nursing Home Administrator regarding department financial needs and status.
* Communicates with Nursing Home Administrator on daily basis to discuss medical record and budget issues. Recommends to Nursing Home Administrator numbers and type of personnel needed to meet facility needs in compliance with state and federal laws and regulations.
* Actively participates in long term care survey process by instruction staff in matters of conduct and disclosure, maintaining a presence at all times surveyors are on-site and directing the timely collection of information required by the survey team.
* Demonstrates concern for identified problems and undertakes corrective action while survey is in progress if appropriate. Gathers and presents supplemental documentation to avoid potential deficiencies. Collaborates with Nursing Home Administrator to develop responses to survey report as needed.
* Maintains current skills and knowledge through continuing education. Applies information to job responsibilities. Performs other duties as assigned by Supervisor.
MINIMUM EDUCATION REQUIRED:
High school diploma or equivalent.
MINIMUM EXPERIENCE REQUIRED:
One (1) year experience as medical records practitioner in long term care facility.
ADDITIONAL QUALIFICATIONS: (Preferred qualifications)
Preferred current certification as an Accredited Records Technician. Certification as a Registered Records Administrator preferred.
● Proof of COVID-19 vaccination or approved exemption required by date of hire
Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! Apply Now to get started at PruittHealth!
As a condition of employment at PruittHealth, all employees are required to provide proof of COVID-19 vaccination by date of hire unless a medical or religious exemption is approved.
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
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Director of records management job description example 2
Clearsulting director of records management job description
Role:
Record-to-Report Director
Location:
Clearsulting is headquartered in Cleveland, OH, with additional offices located in Austin, TX; Chicago, IL; Columbus, OH; Dallas, TX; Denver, CO; and Los Angeles, CA. Other cities are also welcome remotely.
Summary:
As a
Record-to-Report Director
, you will work as part of a team of problem solvers with extensive finance management consulting experience. You will help finance and accounting executives at multi-billion-dollar companies solve complex problems, from strategy through execution. You will work alongside the leadership team to build a sales pipeline, sell consulting projects, develop new capabilities, and lead project teams in the delivery of high-quality project outcomes for your clients. This role is fundamental in delivering world-class results for our portfolio of Fortune 500 and Fortune 1,000 clients.
At Clearsulting we firmly believe in our culture and follow our five Core Values: GRIT., Growth Mindset, Joy, Accountability, and Teamwork. We have been nationally recognized for our culture, firm leadership, and innovation, and we are honored to have received the following awards and recognition:
Awards& Recognition:
Qualifications & Desired Skills:
Record-to-Report Director
Location:
Clearsulting is headquartered in Cleveland, OH, with additional offices located in Austin, TX; Chicago, IL; Columbus, OH; Dallas, TX; Denver, CO; and Los Angeles, CA. Other cities are also welcome remotely.
Summary:
As a
Record-to-Report Director
, you will work as part of a team of problem solvers with extensive finance management consulting experience. You will help finance and accounting executives at multi-billion-dollar companies solve complex problems, from strategy through execution. You will work alongside the leadership team to build a sales pipeline, sell consulting projects, develop new capabilities, and lead project teams in the delivery of high-quality project outcomes for your clients. This role is fundamental in delivering world-class results for our portfolio of Fortune 500 and Fortune 1,000 clients.
At Clearsulting we firmly believe in our culture and follow our five Core Values: GRIT., Growth Mindset, Joy, Accountability, and Teamwork. We have been nationally recognized for our culture, firm leadership, and innovation, and we are honored to have received the following awards and recognition:
Awards& Recognition:
- "Consulting's Fastest Growing Firms" - Consulting Magazine (2022)
- Inc. 5000 Fastest-Growing Private Companies in America (2022)
- "Great Place to Work" Certified (2022)
- Inc. 5000 Fastest-Growing Private Companies in America (2021)
- #4 "Fastest Growing Consulting Firm" - Consulting Magazine (2020)
Qualifications & Desired Skills:
- 10+ years of experience R2R technology implementation and finance transformation
- Deep experience in R2R technology (e.g., Trintech, BlackLine, Workiva, ERP specific modules) implementations
- Proven track record in practice growth responsible for revenue and margin targets associated with technology implementation and finance transformation projects
- Ability to discuss R2R technology and process in detail with seamless transition between the two
- End to end process knowledge of R2R including process design and re-design
- Experience with System Development Lifecycle (SDLC) principles, leading practices, and execution a plus (e.g., requirements gathering, solution design, and testing cycles)
- Strong project management experience including workplan creation and updates, milestone tracking, risk management, status updates, change management, and communications
- Excellent written and verbal communication skills; clearly convey complex business concepts to executive audience free of grammatical errors, incorporating leading practices for business writing
- Strong leadership skills and executive presence
- Ability to provide oversight and mentorship to more junior team members
- Effective organizational skills and ability to effectively manage multiple and competing priorities
- Develop executive-level presentations to communicate complex issues and recommendations across processes, systems, and people
- Ability to maintain and enhance the Clearsulting culture - build meaningful relationships with clients and colleagues, demonstrate the Clearsulting Core Values each day
- Willingness and ability to travel, as needed
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Updated March 14, 2024
Updated March 14, 2024