What does a dispatcher/administrative assistant do?

Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

While similarities exist, there are also some differences between dispatcher/administrative assistants and administrative support. For instance, dispatcher/administrative assistant responsibilities require skills such as "service calls," "schedule appointments," "hvac," and "gps." Whereas a administrative support is skilled in "payroll," "phone calls," "patients," and "excellent organizational." This is part of what separates the two careers.

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Each career also uses different skills, according to real dispatcher/administrative assistant resumes. While dispatcher/administrative assistant responsibilities can utilize skills like "data entry," "customer service," "service calls," and "schedule appointments," administrative staff use skills like "payroll," "personnel actions," "financial reports," and "front desk."

An administrative associate is responsible for performing various tasks such as handling and processing paperwork, attending meetings and preparing minutes, responding to inquiries and other forms of correspondence, keeping accurate records, updating databases, and monitoring the company's financial activities. They also communicate with various department personnel, ensuring coordination should any important matter would arise. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed.

The required skills of the two careers differ considerably. For example, dispatcher/administrative assistants are more likely to have skills like "service calls," "schedule appointments," "hvac," and "gps." But a administrative associate is more likely to have skills like "patients," "medical terminology," "patient care," and "eagle."

Administrative assistants/schedulers schedule company appointments and meetings, answer phone calls, and forward them to relevant staff members. They take meeting minutes and notes, order and take office supplies stock, and prepare documents for business trips and meetings. Besides finding methods to enhance administrative processes, administrative assistants/schedulers also help senior staff or other teams to write and issue emails to team members and company departments. Moreover, these professionals research and book the staff's travel arrangements.