How to hire a district administrative assistant

How to hire a district administrative assistant, step by step

Here's a step-by-step district administrative assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a district administrative assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new district administrative assistant
• Step 8: Go through the hiring process checklist

What does a district administrative assistant do?

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1. Identify your hiring needs

   First, determine the employments status of the district administrative assistant you need to hire. Certain district administrative assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect district administrative assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of district administrative assistants and their corresponding salaries.

   Type of District Administrative Assistant	Description	Hourly rate
   District Administrative Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-21
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Scheduling Appointments
   • Travel Arrangements
   • Financial Reports
   • Telephone Calls
   • Office Equipment
   • Word Processing
   • Expense Reports
   • Administrative Tasks
   • Clerical Support
   • Training Sessions
   • Customer Complaints
   • Retail Store
   • Human Resources

   Check all skills

   Responsibilities:

   • Manage very busy calendar for RVP, schedule regular meetings for entire year.
   • Assign to FedEx and DHL national enterprise account; opening, managing, and closing accounts.
   • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
   • Train core staff members in YARDI.
   • Maintain PO and A/P logs, providing information for monthly accruals.
   • Maintain, track and enter all department associates PTO time via Kronos.

   More district administrative assistant duties

3. Make a budget

   Including a salary range in your district administrative assistant job description is a great way to entice the best and brightest candidates. A district administrative assistant salary can vary based on several factors:

   • Location. For example, district administrative assistants' average salary in georgia is 40% less than in alaska.
   • Seniority. Entry-level district administrative assistants earn 40% less than senior-level district administrative assistants.
   • Certifications. A district administrative assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a district administrative assistant's salary.

   Average district administrative assistant salary

   $35,099yearly

   $16.87 hourly rate

   ---

   Entry-level district administrative assistant salary

   $27,000 yearly salary

   Updated January 18, 2026

   Average district administrative assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$42,228	$20
   2	Massachusetts	$38,084	$18
   3	Colorado	$35,027	$17
   4	Kansas	$34,373	$17
   5	Missouri	$33,187	$16
   6	Michigan	$33,083	$16
   7	Idaho	$32,925	$16
   8	Texas	$32,325	$16
   9	Montana	$32,018	$15
   10	Virginia	$31,607	$15
   11	Tennessee	$30,616	$15
   12	Indiana	$27,850	$13

   Average district administrative assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Los Angeles Unified School District	$35,008	$16.83
   2	Wisconsin	$34,266	$16.47
   3	Billings Gazette	$34,181	$16.43
   4	Santa Rosa City Schools	$33,944	$16.32
   5	Sodexo Management, Inc.	$33,786	$16.24	39
   6	Sherwin-Williams	$33,399	$16.06	6
   7	The Home Depot	$32,814	$15.78	164
   8	The Nutrition Group	$32,080	$15.42	3
   9	State of Georgia: Teachers Retirement System of Georgia	$32,055	$15.41	34
   10	San Juan Unified School District	$31,610	$15.20
   11	Hemet Unified School District	$31,413	$15.10
   12	Temecula Valley Unified School District	$30,943	$14.88
   13	Irvine Unified School District	$30,098	$14.47	3
   14	The TJX Companies	$29,900	$14.38	76

4. Writing a district administrative assistant job description

   A district administrative assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a district administrative assistant job description:

   District administrative assistant job description example

   Support the District Manager in coaching and developing the team so that they have a thorough understanding of how to best drive operational performance to ensure that Melrose stores are consistent with and in compliance with company guidelines and visual standards.
   
   The DM Assistant should possess strong leadership skills and the ability to motivate and train. Needed skills for this position are as follows:
   Listening Skills
   
   Communication Skills
   
   Presentation Skills
   
   Training Skills
   
   Follow-up skills
   
   Time Management skills
   
   Motivation skills
   
   Meet weekly with the District Manager to determine the current needs of the district and lay out itinerary for the week. Must be willing to travel throughout the district. Schedule is determined by DM and is based on the needs of the district, so flexibility is required. Must be open to a changing itinerary depending on the most pressing needs of the district. 40 hours week, occasionally more, if needed.
   
   The direction for the week may include assisting the DM with:
   Hiring Orientation Training Recruiting Reinforcing policies Compliance Promoting teamwork Building employee morale Help with Store openings/closings Audit as needed and/or assist LP Manager whenever needed Conduct cycle counts or assist a new store manager or a store that is short of management staff Cover as store manager when a store need arises and until a permanent solution is found. Teach, Train or reinforce all operational, LP, HR policies and procedures and merchandise presentation.
   
   Requirements
   
   Experience in retail stores, preferable one to two years of field management experience Verbal and written business communication. Problem-solving using analytical, creative and critical-thinking skills. Time-management and organizational skills. Flexibility to adapt to changes in business operations. Leadership skills to motivate, teach and encourage coworkers Valid state motor vehicle operator's license Willingness to travel in assigned territory Proven ability to increase sales and profitability Proven ability to recruit, train, and develop high-caliber teams Ability to work independently in a fast-paced environment
   
   Must be willing to travel throughout the Dallas-Fort Worth Metropolitan Area district (including Waco, TX) .
   
   Salary Description
   
   $45,000

   Copy this example

   

5. Post your job

   To find district administrative assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any district administrative assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level district administrative assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your district administrative assistant job on Zippia to find and recruit district administrative assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with district administrative assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new district administrative assistant

   Once you've selected the best district administrative assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new district administrative assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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