District Administrative Assistant job description
Updated March 14, 2024
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Example district administrative assistant requirements on a job description
District administrative assistant requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in district administrative assistant job postings.
Sample district administrative assistant requirements
- Bachelor's Degree in Business Administration or related field
- 3+ years of relevant experience
- Proficiency in Microsoft Office suite
- Excellent organizational skills
- Proficiency in accounting principles
Sample required district administrative assistant soft skills
- Strong communication skills
- Ability to multitask
- Strong problem-solving skills
- Aptitude for working with minimal supervision
- Ability to manage confidential information
District Administrative Assistant job description example 1
Texas United Realty district administrative assistant job description
Support the District Manager in coaching and developing the team so that they have a thorough understanding of how to best drive operational performance to ensure that Melrose stores are consistent with and in compliance with company guidelines and visual standards.
The DM Assistant should possess strong leadership skills and the ability to motivate and train. Needed skills for this position are as follows:
Listening Skills
Communication Skills
Presentation Skills
Training Skills
Follow-up skills
Time Management skills
Motivation skills
Meet weekly with the District Manager to determine the current needs of the district and lay out itinerary for the week. Must be willing to travel throughout the district. Schedule is determined by DM and is based on the needs of the district, so flexibility is required. Must be open to a changing itinerary depending on the most pressing needs of the district. 40 hours week, occasionally more, if needed.
The direction for the week may include assisting the DM with:
Hiring Orientation Training Recruiting Reinforcing policies Compliance Promoting teamwork Building employee morale Help with Store openings/closings Audit as needed and/or assist LP Manager whenever needed Conduct cycle counts or assist a new store manager or a store that is short of management staff Cover as store manager when a store need arises and until a permanent solution is found. Teach, Train or reinforce all operational, LP, HR policies and procedures and merchandise presentation.
Requirements
Experience in retail stores, preferable one to two years of field management experience Verbal and written business communication. Problem-solving using analytical, creative and critical-thinking skills. Time-management and organizational skills. Flexibility to adapt to changes in business operations. Leadership skills to motivate, teach and encourage coworkers Valid state motor vehicle operator's license Willingness to travel in assigned territory Proven ability to increase sales and profitability Proven ability to recruit, train, and develop high-caliber teams Ability to work independently in a fast-paced environment
Must be willing to travel throughout the Dallas-Fort Worth Metropolitan Area district (including Waco, TX)
.
Salary Description
$45,000
The DM Assistant should possess strong leadership skills and the ability to motivate and train. Needed skills for this position are as follows:
Listening Skills
Communication Skills
Presentation Skills
Training Skills
Follow-up skills
Time Management skills
Motivation skills
Meet weekly with the District Manager to determine the current needs of the district and lay out itinerary for the week. Must be willing to travel throughout the district. Schedule is determined by DM and is based on the needs of the district, so flexibility is required. Must be open to a changing itinerary depending on the most pressing needs of the district. 40 hours week, occasionally more, if needed.
The direction for the week may include assisting the DM with:
Hiring Orientation Training Recruiting Reinforcing policies Compliance Promoting teamwork Building employee morale Help with Store openings/closings Audit as needed and/or assist LP Manager whenever needed Conduct cycle counts or assist a new store manager or a store that is short of management staff Cover as store manager when a store need arises and until a permanent solution is found. Teach, Train or reinforce all operational, LP, HR policies and procedures and merchandise presentation.
Requirements
Experience in retail stores, preferable one to two years of field management experience Verbal and written business communication. Problem-solving using analytical, creative and critical-thinking skills. Time-management and organizational skills. Flexibility to adapt to changes in business operations. Leadership skills to motivate, teach and encourage coworkers Valid state motor vehicle operator's license Willingness to travel in assigned territory Proven ability to increase sales and profitability Proven ability to recruit, train, and develop high-caliber teams Ability to work independently in a fast-paced environment
Must be willing to travel throughout the Dallas-Fort Worth Metropolitan Area district (including Waco, TX)
.
Salary Description
$45,000
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District Administrative Assistant job description example 2
Kohl's district administrative assistant job description
At Kohl's our strategy is to become the most trusted retailer of choice for the active and casual lifestyle. Be part of a team culture that values diversity and inclusion, works hard to help each other succeed, and celebrates each other's wins to deliver a best-in-class store experience for our customers. About the Role In this role, you will efficiently and effectively support the District Manager(s) in administrative and operational functions. You will use the latest technology to support multi-unit business functions and ensure day to day communication is directed appropriately.
ACCOUNTABILITIES What You'll Do
+ Support multiple District/LP leadership and their teams
+ Monitor and oversee multiple email accounts and calendars
+ Coordinate District/s and LP travel arrangements
+ Enter and track expense records to ensure expenses are processed in a timely manner
+ Track budgets; supplies, payroll, fixtures
+ Organize and support on-site and off-site meeting preparation
+ Order and maintain District/s office supplies
+ Liaison between both Corporate and Territory and District/s Offices
+ Organize and disseminate information to District/s in a timely manner
+ Responsible for District/s follow up and communication to Stores
+ Answer and respond to incoming phone calls and communication with internal and external business partners
+ Fields district office customer calls, assists to resolution or partners with appropriate leadership to resolve
+ Responsible for distributing District LP & HR communication
+ Maintain reports, databases, and highly confidential information and documents
+ Prepare and support presentations for corporate partners, sales and business recaps
+ Escalates issues that may have a negative impact to the business
QUALIFICATIONSPREFERRED
+ Prior administrative experience in a general office, expense control, or personal administration
+ Prior project management experience
REQUIRED
+ Proficient in MS Office Software
+ Ability to work as part of a team and interact effectively with all levels of management
+ Ability to quickly react, problem solve and change direction based on limited information
+ Ability to handle multiple projects and work independently with minimal supervision
+ Ability to maintain a high level of confidentiality
+ Effective verbal and written communication skills
ACCOUNTABILITIES What You'll Do
+ Support multiple District/LP leadership and their teams
+ Monitor and oversee multiple email accounts and calendars
+ Coordinate District/s and LP travel arrangements
+ Enter and track expense records to ensure expenses are processed in a timely manner
+ Track budgets; supplies, payroll, fixtures
+ Organize and support on-site and off-site meeting preparation
+ Order and maintain District/s office supplies
+ Liaison between both Corporate and Territory and District/s Offices
+ Organize and disseminate information to District/s in a timely manner
+ Responsible for District/s follow up and communication to Stores
+ Answer and respond to incoming phone calls and communication with internal and external business partners
+ Fields district office customer calls, assists to resolution or partners with appropriate leadership to resolve
+ Responsible for distributing District LP & HR communication
+ Maintain reports, databases, and highly confidential information and documents
+ Prepare and support presentations for corporate partners, sales and business recaps
+ Escalates issues that may have a negative impact to the business
QUALIFICATIONSPREFERRED
+ Prior administrative experience in a general office, expense control, or personal administration
+ Prior project management experience
REQUIRED
+ Proficient in MS Office Software
+ Ability to work as part of a team and interact effectively with all levels of management
+ Ability to quickly react, problem solve and change direction based on limited information
+ Ability to handle multiple projects and work independently with minimal supervision
+ Ability to maintain a high level of confidentiality
+ Effective verbal and written communication skills
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District Administrative Assistant job description example 3
P&S Surgical Hospital district administrative assistant job description
Responsible to ensure each Front End associate provides fast, friendly, and efficient customer service. Responsible for overseeing the entire Front End operation of the store to include customer checkout (registers, scanning, and service), bottle return, cleaning of the break room and restrooms, and the parking lot and sidewalk area of store operations. Ensures all front end policies and procedures are adhered to at all times. Assists the Customer Service Manager to ensure that all company programs are communicated to and adhered to by all Front End associates.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. Responsible for ensuring that the highest level of customer service and courtesy is provided at all times. Consistently work within company 5S efficiency standards. Ensure each associate asks each customer for an AdvantEdge Card. Ensure each associate smiles, acknowledges our customers at the beginning and end of each transaction. Ensure each associate is aware of shrink-related items and how to control. Responsible for training and supervising all cashiers, bottle associates and service clerks. Schedule associates and performs other administrative-like duties. Maintain cashier controls and security in accordance with company policies and procedures. Ensure cash controls and over/short policies are adhered to. Ensure an adequate level of supplies necessary to operate the Front End area of the store and to maintain expense control. Responsible for cash control of all media's collected at registers, according to company policies and procedures. Maintain detailed and accurate cashier log books to provide audit information necessary in accordance with company regulations. Responsible to assist the Customer Service Manager in the maintenance of all Front End expenses (i.e.: payroll, cashier over/shorts, etc). Ensure that all customer orders are rung accurately, efficiently and in accordance with all corporate policies and procedures. Responsible for ensuring that all pricing errors are recorded on a timely basis. Ensure that the Front End operation is kept neat, safe, clean and in accordance with all company and state sanitation regulations. Maintain a neat, clean and organized workstation, according to 5S standards, at all times. Ensure that all Front End merchandising racks (i.e.: cigarettes and candy) have adequate levels of merchandise and are kept neat and clean. Ensure that all Front End associates consistently work within company efficiency standards. Perform other related duties as assigned by management and adhere to all company policies and procedures.
MINIMUM QUALIFICATIONS
Must be at least 18 years of age. Satisfactory Performance Reviews. Strong Organizational skills and ability to multi-task. Ability to manage others and demonstrate follow-through to achieve desired results and objectives. Strong communication skills. Basic Literacy. Basic Computer Skills.
EDUCATION AND EXPERIENCE
High School Diploma or equivalent. 1-3 years related experience
PHYSICAL REQUIREMENTS
Exposure to Cold Environment Occasional 1-3 Hours
Exposure to Hot Environment Occasional 1-3 Hours
Bending Constant 5-8 Hours
Walking Constant 5-8 Hours
Standing Constant 5-8 Hours
Sitting Occasional 1-3 Hours
Squatting/Kneeling Constant 5-8 Hours
Grasping/Finger Movement & Dexterity- Left/Right Hands Constant 5-8 Hours
Twisting Constant 5-8 Hours
Pivoting Constant 5-8 Hours
Lifting Occasional 1-3 Hours up to 75lbs
Pushing/Pulling Frequent 3-5 Hours up to 75lbs
Lifting Frequent 3-5 Hours up to 50lbs
Lifting Occasional 1-3 Hours up to 25lbs
OTHER PHYSICAL REQUIREMENTS
May be responsible to push/pull up to 250 pounds on uboats
Occasional repetitive motion of hand, wrist, arm and shoulder.
Frequent standing, walking, reaching and bending
EQUIPMENT USED
EQUIPMENT USED
Phone
Computer Applications
Calculator
Register
Cleaning tools, mop, broom, rake, and shovel
Floor Machine
* Equipment used by a minor (under 18 years of age), please refer to The Equipment use by Minor Associates policy dated: June 2008.
Price Chopper/ Market 32 and the Golub Corporation does not discriminate against individuals on the basis of race, color, national origin, religion, sex, affection or sexual orientation, disability, age, marital status, liability for military service, status as a veteran, gender identity or expression, genetic information, pregnancy, and any other characteristic protected by applicable federal, state, or local laws.
Nearest Major Market: Albany
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. Responsible for ensuring that the highest level of customer service and courtesy is provided at all times. Consistently work within company 5S efficiency standards. Ensure each associate asks each customer for an AdvantEdge Card. Ensure each associate smiles, acknowledges our customers at the beginning and end of each transaction. Ensure each associate is aware of shrink-related items and how to control. Responsible for training and supervising all cashiers, bottle associates and service clerks. Schedule associates and performs other administrative-like duties. Maintain cashier controls and security in accordance with company policies and procedures. Ensure cash controls and over/short policies are adhered to. Ensure an adequate level of supplies necessary to operate the Front End area of the store and to maintain expense control. Responsible for cash control of all media's collected at registers, according to company policies and procedures. Maintain detailed and accurate cashier log books to provide audit information necessary in accordance with company regulations. Responsible to assist the Customer Service Manager in the maintenance of all Front End expenses (i.e.: payroll, cashier over/shorts, etc). Ensure that all customer orders are rung accurately, efficiently and in accordance with all corporate policies and procedures. Responsible for ensuring that all pricing errors are recorded on a timely basis. Ensure that the Front End operation is kept neat, safe, clean and in accordance with all company and state sanitation regulations. Maintain a neat, clean and organized workstation, according to 5S standards, at all times. Ensure that all Front End merchandising racks (i.e.: cigarettes and candy) have adequate levels of merchandise and are kept neat and clean. Ensure that all Front End associates consistently work within company efficiency standards. Perform other related duties as assigned by management and adhere to all company policies and procedures.
MINIMUM QUALIFICATIONS
Must be at least 18 years of age. Satisfactory Performance Reviews. Strong Organizational skills and ability to multi-task. Ability to manage others and demonstrate follow-through to achieve desired results and objectives. Strong communication skills. Basic Literacy. Basic Computer Skills.
EDUCATION AND EXPERIENCE
High School Diploma or equivalent. 1-3 years related experience
PHYSICAL REQUIREMENTS
Exposure to Cold Environment Occasional 1-3 Hours
Exposure to Hot Environment Occasional 1-3 Hours
Bending Constant 5-8 Hours
Walking Constant 5-8 Hours
Standing Constant 5-8 Hours
Sitting Occasional 1-3 Hours
Squatting/Kneeling Constant 5-8 Hours
Grasping/Finger Movement & Dexterity- Left/Right Hands Constant 5-8 Hours
Twisting Constant 5-8 Hours
Pivoting Constant 5-8 Hours
Lifting Occasional 1-3 Hours up to 75lbs
Pushing/Pulling Frequent 3-5 Hours up to 75lbs
Lifting Frequent 3-5 Hours up to 50lbs
Lifting Occasional 1-3 Hours up to 25lbs
OTHER PHYSICAL REQUIREMENTS
May be responsible to push/pull up to 250 pounds on uboats
Occasional repetitive motion of hand, wrist, arm and shoulder.
Frequent standing, walking, reaching and bending
EQUIPMENT USED
EQUIPMENT USED
Phone
Computer Applications
Calculator
Register
Cleaning tools, mop, broom, rake, and shovel
Floor Machine
* Equipment used by a minor (under 18 years of age), please refer to The Equipment use by Minor Associates policy dated: June 2008.
Price Chopper/ Market 32 and the Golub Corporation does not discriminate against individuals on the basis of race, color, national origin, religion, sex, affection or sexual orientation, disability, age, marital status, liability for military service, status as a veteran, gender identity or expression, genetic information, pregnancy, and any other characteristic protected by applicable federal, state, or local laws.
Nearest Major Market: Albany
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Updated March 14, 2024