SPAH L&D Admin Associate
Virginia Beach, VA
City/State Virginia Beach, VA Work Shift Rotating (United States of America) Sentara Health is hiring a Part-time Administrative Associate to work in Labor and Delivery at Sentara Princess Anne Hospital in Virginia Beach, VA. Hours/Shift: Part-time, Rotating Shifts.
Facility and Position Overview:
As an Administrative Associate, you will provide administrative support to the unit/department (s) assigned. Serves as first point of contact for patients, family members and visitors on unit assigned requiring the application of excellent customer service skills. Supports unit/department(s) assigned with excellent computer and clerical skills.
Click here to hear about a day in the life of an Administrative Associate with Sentara Health.
Education Required:
High School Diploma or Equivalent
One of the following is required:
One year of previous work experience in a medical office OR
One year or more of previous work experience in customer service OR
One year or more of previous work experience in a call center OR
One year or more of previous clerical experience OR
Associates or bachelor's level degree.
Epic Registration Experience Preferred.
Sentara Benefits:
We are setting the standard for medical excellence within a vibrant, creative, and highly productive workplace. Sentara offers exciting benefits including medical, dental, vision, paid annual leave, paid parental leave, emergency caregiver leave, educational assistance, student loan paydown, 403(B), 401(K) and more! For more information about our employee benefits click Benefits - Sentara (sentaracareers.com)
Join our team! Be a part of an excellent healthcare organization who cares about People, Quality, Patient Safety, Service, and Integrity. Join a team that has a mission to improve health every day and a vision to be the healthcare choice of the communities that we serve! The people of the communities that we serve have nominated Sentara “Employer of Choice” for over ten years. U.S. News and World Report has recognized Sentara as having the Best Hospitals for 15+ years.
Click here to learn more about Sentara Princess Anne Hospital!
K eywords: Administrative, Receptionist, Front desk, Clerical, Call Center, Customer Service, Talroo-Allied Health
Job Summary
Provides administrative support to the unit/department (s) assigned. Serves as first point of contact for patients, family members and visitors on unit assigned requiring the application of excellent customer service skills. Supports unit/department(s) assigned with excellent computer and clerical skills.
Required: Prior or current Epic registration experience.
Qualifications:
HS - High School Grad or Equivalent (Required)
Medical Office
Skills
Active Listening, Communication, Critical Thinking, Reading Comprehension, Service Orientation, Social Perceptiveness, Speaking, Time Management, Troubleshooting
Sentara Healthcare prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.
Per Clinical Laboratory Improvement Amendments (CLIA), some clinical environments require proof of education; these regulations are posted at ecfr.gov for further information. In an effort to expedite this verification requirement, we encourage you to upload your diploma or transcript at time of application.
In support of our mission “to improve health every day,” this is a tobacco-free environment.
Campus Assistant
McLean, VA
Campus Assistant BASIS Independent Schools (#5004), 8000 Jones Branch Dr., McLean, Virginia, United States of America Req #8346 Tuesday, January 14, 2025 BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes.
BASIS Independent McLean is seeking qualified Campus Assistants for immediate hire!
BASIS Independent McLean opened in 2016 and sits on an 11-acre campus located in Tysons Corner in Northern Virginia, with convenient access to Washington, D.C. less than 15 miles away. We have been named the #1 Private K-12 School in Virginia for the last three years by Niche, the #1 Best High School for STEM in Virginia, and rank in the Top 20 Best Private K-12 Schools in the country. This recognition highlights the strength and expertise of our faculty, as well as the high academic standards we set for students.
What We're Looking For
The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment.
BASIS Independent McLean is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth.
Your Primary Responsibilities
Monitoring students
Performing clerical tasks
Additional tasks as assigned
Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods
Be punctual and reliable
Position Qualifications
Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools.
Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination. Other details
Pay Type Hourly
Employment Indicator Part Time
Required Education High School
OT-Assistant
Woodstock, VA
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Occupational Therapy Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview.
This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards.
2. Initial certification obtained from the National Board for Certification in Occupational Therapy.
3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $27.50 - USD $32.00 /Hr. Bonus: USD $25,000.00
Junior Executive Level Administration Support
Arlington, VA
MAG Aerospace is hiring for a **Executive Level Administration Support, Junior** with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in **Arlington, VA** Provide high-level executive administrative support to senior leaders within the F-35 Joint Program Office (JPO). This role requires individuals capable of working independently in a fast-paced, high-pressure environment. Successful candidates must demonstrate exceptional communication skills, the ability to manage complex schedules, and experience working with senior leadership in Department of Defense (DoD) Headquarters.
**Essential Duties and Responsibilities**
**Duties include, but not limited to:**
+ Serve as a point of contact for senior executives, managing their schedules, appointments, and correspondence.
+ Coordinate and prepare meeting materials, briefings, and executive-level presentations using Microsoft Office products.
+ Organize and manage executive travel arrangements, including travel orders, vouchers, and expense reports, in accordance with DoD policies.
+ Act as a liaison Senior Level Support, senior leadership, internal teams, and external stakeholders to ensure seamless communication.
+ Maintain and track classified and unclassified documentation, ensuring adherence to DoD security protocols.
+ Support senior leaders with administrative requirements such as managing taskers, correspondence, and official reports.
+ Anticipate the needs of senior leaders to ensure smooth operations and efficient decision-making.
+ Perform additional duties as required to support F-35 JPO priorities.
+ This position requires consistent interaction with the most senior leaders in the F-35 JPO. Professionalism, discretion, and attention to detail are critical.
+ Flexibility and adaptability are key to supporting the ever-changing needs of senior executives.
**Requirements**
+ At least three (3) years of experience working in a DoD Headquarters performing similar tasks.
+ Strong working knowledge of DoD operations and protocols.
**Skills and Competencies** :
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
+ Outstanding written and verbal communication skills.
+ Proven ability to work independently with minimal supervision in a fast-paced environment.
+ Strong organizational and multitasking skills.
+ Familiarity with handling classified material and compliance with security regulations
**Clearance Requirement** :
+ Active Secret clearance.
**Preferred Qualifications** :
+ Five (5) years of experience supporting military senior leaders or civilian equivalent.
+ Strong familiarity with F-35 JPO mission objectives and priorities.
+ Demonstrated ability to manage and prioritize competing demands in a dynamic environment.
**Education:**
+ **Preferred:** Associate's degree or higher.
**Special Note**
The position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.
Government or customer site-specific requirements may include, but are not limited to, proof of full COVID-19 vaccination status, except in circumstances where a candidate is legally entitled to an accommodation.
**Company Policy**
_MAG Aerospace (MAG) is an Equal Opportunity/Affirmative Action Employer and is committed to Diversity and Inclusion. We encourage diverse candidates to apply to our positions._
_All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status._
_Click below for the "Know Your Rights" and "Pay Transparency Nondiscrimination" supplement posters._
_*******************************************
_MAG Aerospace (MAG) is committed to providing an online application process that is accessible to all, including individuals with a disability, by offering an alternative way to apply for job openings. This alternative method is available for those who cannot otherwise complete the online application due to a disability or need for accommodation._
_MAG provides reasonable accommodation to applicants under the guidance of the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans' Readjustment Assistance Act of 1974, and certain state and/or local laws._
_If you need assistance due to a disability, please contact the MAG Aerospace Recruiting email:_
_***********************_ _or call **************._
**Benefits and Compensation**
At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: ********************************** Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $65,000 to $85,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.
**Need help finding the right job?**
We can recommend jobs specifically for you!
**Job Locations** _VA-Arlington_
**ID** _2024-7501_
**Work Region** _CONUS_
**Clearance** _Secret_
Administrative Services Assistant / Entry Level
Front Royal, VA
This is the entry-level class in this series. Although the incumbent of a position in this class generally has had little or no previous work experience in a school setting, the incumbent is experienced in the independent performance of general clerical work. Such a position performs the administrative office services and support functions of a school while concurrently learning applicable policies, procedures, regulations, work methods, etc. A position in this class initially receives close supervision and instructions and/or assistance from a higher-level school administrative services assistant located at a neighboring school for those situations which require knowledge of school, Department of Education and pertinent State rules, regulations, policies and procedures.
Level II
Serves as the chief administrative services assistant to the principal of a small elementary school with responsibility for coordinating, facilitating and/or providing all of the required administrative services and support functions.
Level III
Serves as the chief administrative services assistant to the principal of a moderate to large elementary school, a small to moderate intermediate school, or a small high school. A position at this level may include the supervision of a clerical subordinate.
Level IV
Serves as the chief administrative services assistant to the principal of a large intermediate school, or a moderate to large high school. Such a position typically supervises one or more clerical subordinates.
Minimum Qualification Requirements:
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.
Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
To qualify, you must meet all of the following requirements :
Education Requirement :
Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.
General Experience Requirement:
Two (2) years of progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.
Administrative Assistant for Early, Elementary, and Reading Education in the College of Education (Part-Time)
Harrisonburg, VA
Working Title: Administrative Assistant for Early, Elementary, and Reading Education in the College of Education (Part-Time) State Role Title: Administrative and Office Specialist II Position Type: Part-time - Wage / Part-time Salaried Position Status: Part-Time
FLSA Status: Non-Exempt: Eligible for Overtime
College/Division: College of Education
Department: 100048 - Education Programs
Pay Rate: Hourly
Specify Range or Amount: $16.00
Is this a JMU only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No
Beginning Review Date: 02/14/2025
About JMU:
JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
* Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
* Holiday Breaks: The university is granted 12 holidays a year.
* Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.
Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!
General Information:
Become a valuable part of the JMU Community! The Early, Elementary, Reading Education (EERE) department in the College of Education at James Madison University (JMU) are accepting applications for a part-time Administrative Assistant. The Administrative Assistant represents James Madison University in all interactions and must exhibit high standards of professionalism and customer service.
Duties and Responsibilities:
Providing clerical support to the EERE department head and faculty by providing well-organized office system support and helping to ensure documentation and records are maintained.
Accessing and maintaining JMU databases, specifically by managing correspondence with students in programs.
Composing, editing, monitoring and distributing materials handled in the main office.
Event planning and coordinating for departments.
Providing neat, professional, efficient, and competent work while paying close attention to detail.
Maintaining records and filing systems for the departments.
Proficiency in Windows operating systems and Microsoft Office Programs, especially Excel and Word.
Maintaining a general understanding of the role and composition of programs within departments, departments within the colleges and colleges within the university.
Maintaining general knowledge of office equipment such as copiers and printers.
Other duties as assigned by the Dean in the College of Education.
Qualifications:
Required Qualifications:
* Strong written language skills and customer service skills.
* Excellent data management skills.
* Technical training/experience in computer applications.
* Ability to work independently.
* Understanding of office management best practices.
Additional Considerations:
* Experience with JMU Student Administration system is beneficial but not required.
Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check.
This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
EEO Statement:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************.
Reasonable Accommodation:
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Administrative Assistant
Alexandria, VA
Apply now Back to search results Job no: 531876 Work type: Hourly Wage/Part-Time Senior management: Innovation Campus Department: Innovation Campus
Job Description
The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs at the Innovation Campus. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.
Required Qualifications
Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
Demonstrated strong customer service skills.
Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
Demonstrated computer proficiency with Microsoft Outlook.
Preferred Qualifications
Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills.
Experience providing support in a higher education, governmental or non-profit context.
Knowledge and experience of Virginia Tech policies and procedures.
Pay Band
3
Appointment Type
Restricted
Review Date
01/02/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Maura Gardner at ************* during regular business hours at least 10 business days prior to the event.
Advertised: December 16, 2024
Applications close:
Administrative Assistant
Chantilly, VA
Job Details Entry Chantilly, VA Part Time High School Admin - ClericalDescription
We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Tuesday, Wednesday and Thursday. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake and other daily tasks.
Relationships and Contacts
Within the organization:
Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization.
Outside the organization
: Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners and vendors, as needed.
Position Responsibilities
Essential Responsibilities
Works closely with designated Office Coordinator to ensure all local business office activity adheres to current policy and protocol.
Greets clients and visitors in a warm and welcoming manner.
Performs basic administrative front desk functions.
Collects payments and completes required documentation, as needed.
Communicates with leadership team members and/or others regarding day-to-day situations requiring management involvement.
Conducts all medical records activities of the outpatient center in a manner consistent with both clinical needs and other documentation requirements.
Conducts intakes for the purpose of opening client's medical record and provides new client orientation.
Tracks and maintains a variety of reports in a timely, highly accurate manner.
Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff.
Additional Responsibilities
Serves as backup to the Admissions Coordinator for inquiries directed to the facility.
Communicates new admissions information with team members, as needed.
Attends and participates in trainings and scheduled meetings, as needed.
Performs other duties as assigned.
Qualifications
Experience and Education
Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology.
Physical Requirements
While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors
Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time
While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell.
Ability to move 25 pounds
Skill Competencies
Demonstrates knowledge and adherence to HIPAA guidelines related to security and documentation.
Demonstrates a high level of customer service orientation.
Demonstrates a high level of attention to detail and accuracy.
Demonstrates the ability to navigate client relationship management software.
Demonstrates comfort with computer software applications including Outlook, Word, and use of standard office equipment.
Performs duties independently, responsibly and with a high level of integrity.
Demonstrates alignment with company core values and treatment philosophy.
Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.
Administrative Support - HUBZone
Quantico, VA
VG Systems, LLC is a HUBZone small business based in Quantico, VA. We are a dynamic, expanding company with exciting opportunities in IT, Project Management Solutions, Application Development and Website development. VG Systems, LLC is seeking candidates for various part-time employees as well as part-time administrative staff to fill HUBZone positions available in various departments including but not limited to HR, IT, Business Operations, Accounts Receivable, and Recruiting. Candidates must meet HUBZone requirements to be considered for these positions.
Before applying, please visit the HubZone map to see if you qualify: Your home address must be in a HUBZone> ****************************************************************************
Depending on the department and the work to be performed, the work location will vary. Work can be performed on-site at the Quantico headquarters office with the opportunity to work a hybrid schedule. Other positions can be filled as 100% remote.
Responsibilities could include, but are not limited to:
Administrative Support
Research business-related topics and provide findings in a white paper
Provide Support to Different Departments
Accounts receivable
Government Contracting Support
Requirements
Excellent work ethic
Effective communication skills
Highly dependable and trustworthy
Ability to work independently or minimally supervised
Able to work 20 hours per pay period (pay periods run from 1st - 15th of month; 16th - last day of month)
Small Business Administration HUBZone eligibility; ability to provide appropriate documentation to support HZ status to qualify for a position.
Reminder: Before applying, please visit the HubZone map to see if you qualify > ****************************************************************************
VG Systems, LLC does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Equal Opportunity Employer/Veterans/Disabled
Administrative Assistant, CREE & MRED
Virginia
Department: Costello College of Business Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule:Part-Time/29 hours per week Workplace Type: On Site Required Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea. The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu.
George Mason has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Mason is highly ranked for its campus diversity and is ranked by U.S. News & World Report in 2024 as the top-performing public university in Virginia for social mobility.
About the Position:
The Administrative Assistant primarily responsibilities will be supporting events, procurement and meetings for the Center for Real Estate Entrepreneurship and the Master's in Real Estate Development Program.
Responsibilities:
Program Administration
* Assists the respective Director and Assistant Director of the MRED program and CREE with operational support including:
* Logistics;
* Assisting drop-in students at the front desk;
* Inventory management;
* Alumni support;
* Preparing program materials and website;
* Faculty support; and
* Attending recruitment events in support of graduate enrollment and admissions.
Procurement
* Manages the MRED program and CREE vendors including:
* Vendor selection;
* Ordering office supplies and promotional items; and
* Utilizes the eVA system, Travel Request System, Catering System and other procurement systems to process purchases for programs.
Event Planning and Support
* Provides event planning for MRED program and CREE events including:
* Student events;
* Alumni events;
* Industry outreach events and conferences;
* CREE advisory board events;
* Ensure all events are properly planned, scheduled and communicated; and
* Utilize the 25Live system.
Required Qualifications:
* High school diploma or equivalent;
* Ability to handle sensitive and/or confidential information;
* Proficiency in managing and creating content for social media platforms, including LinkedIn;
* Excellent computer skills with working knowledge of all applications in Microsoft Office, electronic calendaring, and e-mail; and
* Must have strong interpersonal and organizational skills with excellent verbal and written communication skills.
Preferred Qualifications:
* Bachelor's degree or an equivalent combination of education and/or work experience in office management and administration;
* Demonstrated significant office management experience; and
* Ability and willingness to be flexible with varied work assignments.
Instructions to Applicants:
For full consideration, applicants must apply for Administrative Assistant, CREE & MRED at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: November 22, 2024
Open Until Filled: Yes
Part Time Administrative Assistant
Reston, VA
We are in search of a Part Time Administrative Assistant to join our team based in Reston, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role offers part time work.
Responsibilities:
- Answer phone calls and direct them to the appropriate parties
- Maintain the office environment and ensure it is organized and functional
- Manage registrations and logistics for trade shows
- Track expense reports and ensure they are accurately recorded and processed
- Perform general administrative duties as needed
- Support field personnel with administrative tasks
- Handle some purchasing responsibilities
- Maintain a strong work ethic and provide exceptional customer service
- Utilize MS Office applications and data entry skills to perform tasks efficiently
- Act as the first point of contact representing our organization
Requirements
- Possession of basic office skills is essential for this role.
- Prior experience in the field of administration is highly desirable, ideally at least 1 year.
- Proficiency in data entry tasks is required.
- Must be skilled in using MS Office suite, including Word, Excel, and PowerPoint.
- Excellent communication and interpersonal skills.
- Ability to work in a team environment and contribute to team goals.
- Proven ability to manage time effectively and prioritize tasks as needed.
- High level of attention to detail.
- Ability to maintain confidentiality of sensitive information.
- High school diploma or equivalent qualification is mandatory.
- Previous experience in a similar role would be advantageous.
- Ability to work independently and take initiative in problem-solving.
TalentMatch
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
Administrative Support Assistant
Fort Belvoir, VA
* Maintain purchase files in accordance with government purchase card instructions/guidance and internal procedures. * Prepare and/or receive purchase orders for conventional office supplies and materials. * Seek to provide briefings, presentation preparation and automation support for leadership.
* Prepare internal memorandums, reports, and other requested material.
* Creates new employee DCPS pay entries upon receiving payroll documents from CHRA.
* Initiate and coordinate transactions for payroll system entries.
Help
Requirements
Conditions of Employment
* Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
* Must be able to obtain and maintain a Secret security clearance.
* The duties of this position require that the incumbent periodically travel, approximately 10% of the time, sometimes on short notice.
* One year trial/probationary period may be required.
* Position may or may not proceed to the GS-8 equivalent performance level depending on organization performance needs and actual job requirements. Salary control points may be implemented.
Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
* 30 Percent or More Disabled Veterans
* Current Department of Army Civilian Employees
* Current Department of Defense (DOD) Civilian Employee (non-Army)
* Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
* Interagency Career Transition Assistance Plan
* Land Management Workforce Flexibility Act
* Military Spouses, under Executive Order (E.O.) 13473
* Non-Department of Defense (DoD) Transfer
* People with Disabilities, Schedule A
* Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
* Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
* Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
* Priority Placement Program, DoD Retained Grade Preference Eligible
* Reinstatement
* Veterans Employment Opportunity Act (VEOA) of 1998
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes Preparing purchase orders for leadership; assisting in the completion of personnel actions such as awards, appraisals and time-keeping; and responding to verbal and written inquiries from current and/or former employees. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (DK-2/GS-5).
You will be evaluated on the basis of your level of competency in the following areas:
* Clerical
* Personnel and Human Resources
* Written Communication
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-5).
Education
This job does not have an education qualification requirement.
Additional information
* Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
* You will be required to provide proof of U.S. Citizenship.
* One year trial/probationary period may be required.
* Direct deposit of pay is required.
* Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
* If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
* This is a General Administration and Management Career Field position.
* Multiple positions may be filled from this announcement.
* Salary includes applicable locality pay or Local Market Supplement.
* Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
Read more
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
You may claim Military Spouse preference.
Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level.
You may claim Priority Placement Program (PPP) preference.
DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
1. Your resume:
* Your resume may be submitted in any format and must support the specialized experience described in this announcement.
* If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
* For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
* For additional information see: What to include in your resume.
2. Other supporting documents:
* Cover Letter, optional
* Most recent Performance Appraisal, if applicable
* Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.
* Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
* How to Apply
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on02/03/2025 to receive consideration.
* To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (**********************************************************
* Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
* After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
* You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
* It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
* Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: *******************************************************
Agency contact information
Army Applicant Help Desk
Website *************************************************
Address HT-W04901 US ARMY RESEARCH SPT GRP DCS G-1
DO NOT MAIL
Fort Belvoir, VA 22060
US
Learn more about this agency
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
* Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
Hourly Aministrative Assistant, School of Medicine, Department of Psychiatry / VIPBG
Richmond, VA
Hourly Aministrative Assistant, School of Medicine, Department of Psychiatry / VIPBG
Benefits of working at VCU
All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.
Job Code
Administrative Assistant GA 1-3 (19011N - 19013N)
Recruitment Pool
All Applicants
Posting Number
req6418
Unit
School Of Medicine MBU
Department
1596 Psychiatry
Department Website Link
**********************
Location
VCU
Address
907 Floyd Ave, Richmond, VA 23284 USA
Duties & Responsibilities
The Virginia Institute for Psychiatric and Behavioral Genetics (VIPBG; vipbg.vcu.edu), affiliated with the Department of Psychiatry, in the School of Medicine at Virginia Commonwealth University (VCU) in Richmond, Virginia, invites applications to apply for this position supporting research administration needs for the VIPBG faculty as needed.
The successful Administrative Assistant can manage competing priorities in a fast-paced environment while maintaining a high degree of organization and attention to detail. The successful individual must be self-motivated, dependable, highly organized and accurate. This role requires highly effective communication skills, problems solving, and information research. The Administrative Assistant will serve as a resource and key coordinator, using a proactive mindset to identify tasks and problems as needed, before being asked.
Position Responsibilities:
Responsibilities include scheduling, administrative duties and coordination of general office needs to increase effective workflow and editing and reference manuscripts. Serves as an administrative professional in matters related to journal and literature publications, to include; various journal formatting requirements, executing literature searches, pdfs of hard to find articles, challenging inter-library loan requests, proofing accepted papers or reference documents for grants. Develop systems and organize information or key documents for various research needs, documentation, or reports.
Knowledge, Skills, and Abilities:
· Highly skilled in Microsoft Office suite, especially Word, Excel, and Outlook
· Skilled in database management, including generating queries and reports
· Skilled in document management strategies, including file organization and working with multiple document formats
· Experience formatting, proofing, referencing and submitting manuscripts for publication and grants preferred
· Experience with Adobe Acrobat, EndNote, and HTML preferred
· Ability to find information on the web and in libraries as needed
· Excellent written and oral communication skills
· Ability to identify and complete priority tasks among multiple simultaneous projects
· Experience and ability to identify areas of improvement in administrative processes
· Experience and ability to work collaboratively with colleagues
· Highly organized and attentive to details Strong organizational and planning skills
· Experience managing and planning schedules for deadlines, meetings, visitors and travel
· Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a employee at Virginia Commonwealth University
Hours / Schedule:
Part time position, maximum of 25 hours per week
Qualifications
Required Qualifications:
High school diploma or equivalent and minimum two years' experience in an administrative support role, or comparable professional experience.
Preferred Qualifications:
Previous experience with academic institutions including research, libraries, and related computer software.
FLSA
University Employee
Job FTE
0.5
Exemption Status
Non-Exempt
Restricted Position
Yes
E-Class
H1 - Hourly
Job Category
Hourly
ORP Eligible
No
Salary Range
$15.00 - $21.00 / hour
Compensation Type
Hourly
Target Hire Date
10/28/2024
Contact Information for Candidates
Sara Sulla
**************
Documents Needed to Apply
application, resume / CV, two references
Office/Administrative Assistant
Harrisonburg, VA
Are you an administrator who enjoys working with a team of A-players and good processes? we are looking for someone who is friendly, dependable, detailed, and self-motivated. This person should have a structured work ethic and yet be flexible to meet the day-to-day urgent needs of a high-performing team. This position represents our company's beliefs and values and is often directly interacting with our customers.
This position is full time Mon-Fri 8-5. Competitive pay based on ability and results. Benefits available.
Benefit Conditions:
* Waiting period may apply
* Only full-time employees eligible
Typical end time:
* 5PM
Typical start time:
* 8AM
This Job Is:
* A "Fair Chance" job (you or the employer follow Fair Chance hiring practices when performing background checks)
* A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
* Open to applicants who do not have a college diploma
Job Types: Full-time, Part-time
Salary: $14.00 - $16.00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Employee assistance program
* Flexible schedule
* Paid time off
* Professional development assistance
* Referral program
* Retirement plan
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* relevant: 1 year (Preferred)
Work Location: In person
Administrative Assistant
Alexandria, VA
The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs at the Innovation Campus. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.
Required Qualifications
Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
Demonstrated strong customer service skills.
Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
Demonstrated computer proficiency with Microsoft Outlook.
Preferred Qualifications
Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills.
Experience providing support in a higher education, governmental or non-profit context.
Knowledge and experience of Virginia Tech policies and procedures.
Pay Band
3
Appointment Type
Restricted
Review Date
01/02/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto,
Ut Prosim
(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Maura Gardner at ************* during regular business hours at least 10 business days prior to the event.
Administrative Assistant
Charlottesville, VA
TempToFT
Our local property management company is seeking a dedicated and organized Part-Time Front Desk Receptionist to join their team. This is an excellent opportunity for someone looking to contribute to a dynamic work environment.
Key Responsibilities:
Answer and manage phone calls professionally
Copy and scan documents as needed
Generate weekly reports using Excel
Order supplies and manage inventory
Coordinate staff requests for game tickets
Create and maintain Excel spreadsheets
Assist in planning and organizing company events
Post accounting entries as directed
Qualifications:
Proficient in Microsoft Office Suite
Strong communication and interpersonal skills
Excellent organizational abilities and attention to detail
Ability to multitask and prioritize effectively
Part time position. Hours are 12-6 Monday thru Friday. Salary is $18-22/hour.
Robbins Staffing Solutions, Inc. is an award winning staffing firm serving our local clients and candidates for over 14 years. We are a proud Equal Opportunity Employer.
Administrative Assistant
Virginia
Villagio Hospitality Group is looking for a Part-time Administrative Assistant to support the corporate office. Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Responsible for confidential and time sensitive material. Familiar with the restaurant industry, terminology, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Must have excellent writing and communication skills and be able to thrive in a fast-paced environment. Must have a flexible schedule, evenings and weekends may be required on occasion.
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Maintain kitchen area clean
Keep employee bathrooms stocked
Produce and distribute correspondence emails, letters, and meeting minutes
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Handle multiple projects
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Administrative Assistant
Blacksburg, VA
General Description Quanta Infrastructure Solutions Group (QISG) is a rapidly growing construction and engineering company within the Quanta Services (Quanta) family of companies. Quanta, the largest civil construction work force in North America focused on the Power Generation and Transmission Sector, is meeting the nation's energy, utility, and communication needs head on. QISG is seeking an Office Administrative Assistant (part-time position) interested in providing direct administrative support to office and leadership team members located within our Blacksburg, VA office.
About this Role
An Office Administrative Assistant is responsible for providing varying day-to-day administrative support to QISG's Blacksburg, VA office, its professional staff, and professional staff in other QISG offices. Typical day-to-day functions may include, but not limited to the following:
managing office and professional calendars;
scheduling meetings;
handling phone calls;
managing correspondence;
maintaining files;
ordering office supplies;
assisting with the coordination and planning of company events and meetings;
serving as backup to the Facilities Coordinator when requested;
adhere to internal standards, policies, and procedures;
and performing other clerical tasks.
Required Experience, Education, and Skills
high school diploma or equivalent
minimum 2 years of experience in an administrative support role
excellent interpersonal and customer service skills
strong communication skills (both written and verbal) with the ability to communicate effectively and professionally to all levels of the organization
proficient in Microsoft Word, PowerPoint, Excel and Outlook programs
strong organizational skills and attention to detail
sound decision making and problem-solving skills
basic understanding of clerical procedures and systems, such as recordkeeping and filing
ability to work both under the direction of office leadership as well as independently while supporting the needs of the team
Physical Requirements
must be able to lift up to 25 pounds at times
must be able to bend, lift, climb, and crawl to maintain equipment and office space
Travel Requirements
none
Administrative Assistant PT - 6067
Chesapeake, VA
OMB NO: 1625-0120
Announcement #: 6067
Closing Date: Until Filled Work Schedule: Part Time (20-29 hours/week)
Position: Administrative Assistant Salary: $16.50/hour
Who May Apply: All Sources Location: Chesapeake, VA - HQ
DUTIES:
Performs a variety of responsible administrative duties requiring a substantial level of judgment, experience and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate. Handles all incoming and outgoing mail and packages. Provide excellent customer service as face of the organization.
Types correspondence, reports and other materials using Microsoft suite. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format.
Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. May direct the activities of other employees engaged in a variety of clerical and typing duties and assign and review their work.
Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Other duties as assigned.
You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated.
QUALIFICATIONS REQUIRED:
Minimum:
A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
Experience using Microsoft Word and Excel.
Excellent communication skills and customer service.
Ability to lift up to 20 lbs.
Preferred (in addition to the minimum):
1. Additional education (certification or associate/undergraduate degree) in relevant area of work to include
business or administration knowledge.
Two or more years in administrative customer service position.
USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS:
By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service.
Paid Annual and Sick Leave
Holiday Pay
Medical/Dental/Vision Insurance
Flexible/Dependent Spending Account
Pension Plan
401k Savings Plan
Life Insurance
Short Term/Long Term Disability
Tuition Assistance
Paid Parental Leave
OTHER ESSENTIAL INFORMATION:
Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
Must satisfactorily complete a Federal Background check.
HOW TO APPLY
Additional Information on how you will be evaluated:
Your resume/application must demonstrate the required experience/education. Experience refers to paid and unpaid experience, including volunteer work done through the National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social, committee, sports, internships). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and leadership experience that
translates
directly to paid employment. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
You MUST submit a resume or any other written format in English of your choice which clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans' preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor's name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You must also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors.
Outside Candidates: To apply, please visit our website at ******************* and click on “Careers” at the bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center.
Search by location or Job Title for:
Administrative Assistant PT - 6067
Chesapeake, VA, US
Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.
Purcellville, VA - Administrative Assistant
Purcellville, VA
Who We Are: Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method- the result of decades of hands-on instruction and development - and has changed the lives of children since 2002.
Why Work with Us:
At Mathnasium of Purcellville, we're passionate about both our students and our employees!
We set ourselves apart by providing Purcellville, VA - Administrative Assistants with:
A rewarding leadership opportunity to transform the lives of 2nd-12th grade students
Consistent, part-time hours after school and on weekends
A fun, supportive, and encouraging work culture
Opportunities for advancement
Continuous training on education, sales, and management best practices
All necessary curriculum and instructional tools
If you are driven, motivated, and eager to make a difference, we would love to meet you!
Job Responsibilities:
Assist with administrative tasks
Communicate with Mathnasium students and families
Maintain student session schedule
Support the maintenance of a safe and professional learning environment
Assistant with managing students' learning progress and engagement during instructional sessions
Support teaching/tutoring in-center, online, and/or via hybrid delivery using the Mathnasium Method, terminology, and teaching practices
Become proficient with digital educational materials and processes
Qualifications:
Efficient and detail-oriented
Excellent interpersonal and organizational skills
Eagerness to learn and be trained
Ability to balance various ongoing tasks
Proficiency in computer skills
All applicants will be required to provide work authorization and pass a background check.
Mathnasium locations are independently owned and operated by franchisees of Mathnasium Center Licensing, LLC ("Mathnasium"). Franchisees are independent business people and not employed by Mathnasium. Thus, each franchisee and each franchisee center is unique and the franchisee is alone responsible for all employment matters in their center. If you are hired to work at a center, the franchisee will be your employer, not Mathnasium.