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District Administrative Assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted Experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
District Administrative Assistant Example Skills
Below we've compiled a list of the most critical district administrative assistant skills. We ranked the top skills for district administrative assistants based on the percentage of resumes they appeared on. For example, 13.7% of district administrative assistant resumes contained powerpoint as a skill. Continue reading to find out what skills a district administrative assistant needs to be successful in the workplace.

15 district administrative assistant skills for your resume and career

1. PowerPoint

Here's how district administrative assistants use powerpoint:
  • Coordinated and proofread PowerPoint presentations for all district and corporate events.
  • Created PowerPoint presentations used for business accomplishments and communication.

2. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how district administrative assistants use scheduling appointments:
  • Maintain the District Manager's and Pharmacy District Manager's calendar by scheduling appointments and meetings.
  • Coordinated meetings, conference calls, excel spreadsheets, scheduling appointments.

3. Travel Arrangements

Here's how district administrative assistants use travel arrangements:
  • Maintained departmental meeting calendar, scheduled meetings and seminars; made travel arrangements and catering menu for scheduled meetings.
  • Coordinated travel arrangements, maintained database and ensured the delivery of premium assistance to representatives.

4. Financial Reports

Here's how district administrative assistants use financial reports:
  • Developed and tracked statistical and financial reports.
  • Prepared monthly financial reports independently for districts.

5. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how district administrative assistants use telephone calls:
  • Interfaced with residents regarding complaints and maintained detailed contact with managers daily, and screened telephone calls for District Property Manager.
  • Supervised receptionist area, including greeting visitors, answering and routing telephone calls, and in-person requests for information.

6. Office Equipment

Here's how district administrative assistants use office equipment:
  • Order fixtures and equipment for stores and pharmacies, maintain office equipment and manage day-to-day office operations.
  • Handled all outside vendors for office equipment and scheduled maintenance and/or replacements as needed.

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7. Word Processing

Here's how district administrative assistants use word processing:
  • Prepared manager reports, memos, letters and other documents, using word processing and spreadsheet software.
  • Handled all word processing and collecting important information to keep the district informed and up to date.

8. Expense Reports

Here's how district administrative assistants use expense reports:
  • Processed and organized expense reports for District Manager.
  • Authorized approval for travel expense reports for manager.

9. Administrative Tasks

Here's how district administrative assistants use administrative tasks:
  • Managed overall administrative tasks on a daily basis to ensure timely resolution of field related matters.
  • Relieved supervisor of administrative tasks and served as liaison with building management and related facilities services.

10. Clerical Support

Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Here's how district administrative assistants use clerical support:
  • Provided administrative and clerical support to staff in order to ensure effective and efficient office operations.
  • Provide general administrative and clerical support including billing and accounts payable for district.

11. Training Sessions

Here's how district administrative assistants use training sessions:
  • Coordinate monthly meetings for the District Manager and its agents, Lead training sessions at Agents' offices
  • Tracked employee training for new and seasoned employees and scheduled training and updated training sessions.

12. Customer Complaints

Here's how district administrative assistants use customer complaints:
  • Receive various customer complaints regarding any pharmacy or front store issues and redirect to Pharmacy Supervisor and/or District Manager.
  • Fielded customer complaints and if necessary involved management.

13. Retail Store

Here's how district administrative assistants use retail store:
  • Collect data from retail stores and regional office to obtain required financial and operational information.
  • Manage Reps in NY, CT, MA and RI by ensuring they complete visits in retail stores correctly and on-time.

14. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how district administrative assistants use human resources:
  • Assist with the resolution of all Human Resources issues, and process confidential correspondence and maintain highly confidential and proprietary files.
  • Support District Managers, Human Resources Manager, and all stores within district in an administrative capacity.

15. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how district administrative assistants use administrative functions:
  • Handled administrative functions including head cashier duties for busy financial office.
  • Assisted District Manager in secretarial and administrative functions.
top-skills

What skills help District Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on District Administrative Assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn Profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What District Administrative Assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young District Administrative Assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn Profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a District Administrative Assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all District Administrative Assistants possess?

Brandy BaileyBrandy Bailey LinkedIn Profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of district administrative assistant skills to add to your resume

District Administrative Assistant Skills

The most important skills for a district administrative assistant resume and required skills for a district administrative assistant to have include:

  • PowerPoint
  • Scheduling Appointments
  • Travel Arrangements
  • Financial Reports
  • Telephone Calls
  • Office Equipment
  • Word Processing
  • Expense Reports
  • Administrative Tasks
  • Clerical Support
  • Training Sessions
  • Customer Complaints
  • Retail Store
  • Human Resources
  • Administrative Functions
  • Conference Calls
  • Event Planning
  • Provides Administrative Support
  • Store Management
  • Office Management
  • Sales Reports
  • Background Checks
  • DM
  • Customer Issues
  • Kronos
  • Office Operations
  • A/P
  • Inventory Control
  • Training Classes
  • District Court
  • Community Events
  • PeopleSoft
  • Statistical Data
  • Multi-Line Phone System
  • Bank Deposits
  • Performance Reviews
  • Customer Inquiries
  • Financial Statements
  • Store Associates

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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