District administrator job description

The District Administrator I is responsible for the support of the administration and processing of contracts, invoicing, work records, personnel files and associated documents.
Essential Job Functions
Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern Adheres to and is a champion of TEAM's Core ValuesAssists with all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis Provides Corporate with adequate documentation to support vendor invoice payments Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.Assists with making ready work packages per the customer contract requirements Ensures inventory is properly expensed to each project in AXPlaces and/or processes intercompany inventory purchase orders and inventory transfers Assists Operations with cycle count process as needed Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects
Job Qualifications
High school diploma or equivalent required One (1) year or more of experience in an administrative Proficient with Microsoft Word, Excel and PowerPoint preferred Experience with Microsoft Dynamics AX a plus Travel requirement 0% - 25%
Work Conditions
Position is located at the District office Work is conducted in a semi-private office/cubicle setting Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm
Physical and Mental Requirements
Ability to lift and carry 25 pounds Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively Ability to sit for prolonged periods of time with or without reasonable accommodation Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations

TEAM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

GST050 Admin Assistant 1 - 60113 Program Associate

Pay Grade F

This position is located in our District Construction Department.

JOB SUMMARY: Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts

documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

JOB SPECIFIC DUTIES: Performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment.

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications.

STATE ENTRY QUALIFICATIONS:

* Associate's degree from an accredited college or university
* OR Two years of related experience.

AGENCY MINIMUM QUALIFICATIONS:

* Experience performing general office work to include duties such as secretarial, clerical, automated communication equipment usage, computer usage, accounting, and/or business management.
* Experience working in a government environment, or in the area of the advertised vacancy, ie. Administration, Accounting, HR, Construction, & Maintenance.
* Demonstrated experience in computer skills.
* Demonstrated experience in customer service.
* Demonstrates proper telephone etiquette.
* Ability to conduct limited research to answer customer's questions.
* Ability to maintain routine clerical records.
* Ability to maintain and update filing, inventory and mailing system.
* Ability to perform basic bookkeeping.
* Ability to prepare all related reports.
* Ability to operate all office machines.

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant's work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered.

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing. Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion). In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation. Please note that Memorandums of Concern are not considered disqualifying factors. Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee's favor, he or she will be allowed to compete.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER.

THE GEORGIA DEPARTMENT OF TRANSPORTATION IS AN EQUAL OPPORTUNITY EMPLOYER

Associate's degree from an accredited college or university OR Two years of related experience.

Additional Information

* Number of Openings: 1
* Advertised Salary: $28,733.46
* Shift: Day Job
* Posting End Date: Oct 20, 2022