How to hire a division administrator

How to hire a division administrator, step by step

Here's a step-by-step division administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a division administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new division administrator
• Step 8: Go through the hiring process checklist

What does a division administrator do?

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1. Identify your hiring needs

   The division administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect division administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of division administrators.

   Type of Division Administrator	Description	Hourly rate
   Division Administrator		$28-60
   Administrative Supervisor	An administrative supervisor performs various administrative tasks for an organization. These include supervising administrative personnel and office managers, ensuring the smooth and effective management of the company's day-to-day business operations, and organizing training... Show more	$16-37
   Branch Office Administrator	A branch office administrator oversees the activities in an office, ensuring efficiency and smooth workflow. Their responsibilities revolve around performing clerical tasks such as managing and processing documents, assessing staff performance, managing budgets and schedules, responding to calls and correspondence, arranging meetings and appointments, and welcoming visitors... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Oversight
   • Human Resources
   • Patient Care
   • Clinical Operations
   • Payroll
   • Financial Management
   • Administrative Functions
   • Epic
   • Financial Analysis
   • Financial Reports
   • Cycle Management
   • Performance Management
   • Process Improvement
   • Medicaid

   Check all skills

   Responsibilities:

   • Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
   • Process and record bi-weekly payroll for government contract employees
   • Monitor salaries and utilization on division payroll accounts.
   • Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
   • Content editors for organizational intranet utilizing CMS desk systems.

   More division administrator duties

3. Make a budget

   Including a salary range in your division administrator job description is a great way to entice the best and brightest candidates. A division administrator salary can vary based on several factors:

   • Location. For example, division administrators' average salary in tennessee is 45% less than in washington.
   • Seniority. Entry-level division administrators earn 53% less than senior-level division administrators.
   • Certifications. A division administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a division administrator's salary.

   Average division administrator salary

   $86,858yearly

   $41.76 hourly rate

   ---

   Entry-level division administrator salary

   $59,000 yearly salary

   Updated December 30, 2025

   Average division administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Oregon	$96,580	$46
   2	Nevada	$95,897	$46
   3	New York	$95,605	$46
   4	Maryland	$95,533	$46
   5	Virginia	$95,461	$46
   6	California	$94,491	$45
   7	Minnesota	$91,440	$44
   8	Massachusetts	$89,663	$43
   9	Michigan	$88,087	$42
   10	Texas	$83,094	$40
   11	Idaho	$81,213	$39
   12	Illinois	$80,804	$39
   13	Pennsylvania	$80,591	$39
   14	Wisconsin	$80,138	$39
   15	Ohio	$79,476	$38
   16	South Carolina	$78,996	$38
   17	North Carolina	$78,268	$38
   18	Colorado	$75,489	$36
   19	Iowa	$70,936	$34
   20	Missouri	$68,823	$33

   Average division administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	UCI Health	$111,643	$53.67	13
   2	Children's Hospital Los Angeles	$106,797	$51.34	1
   3	Moffitt Cancer Center	$106,384	$51.15	4
   4	Brookhaven National Laboratory	$103,333	$49.68
   5	University of California-Berkeley	$99,055	$47.62
   6	Raymond James Financial	$93,733	$45.06	10
   7	UMiami Health System	$93,433	$44.92
   8	Beth Israel Deaconess Medical Center	$92,963	$44.69
   9	Mercy Children's Hospital	$92,668	$44.55
   10	Duke University Health System	$92,088	$44.27	5
   11	University of Maryland Faculty Physicians Incorporated	$91,382	$43.93	2
   12	The State of Oregon	$87,271	$41.96	3
   13	Northwestern Medicine	$86,817	$41.74
   14	State Bar of Michigan	$85,843	$41.27	3
   15	University Of Minnesota Physicians	$85,800	$41.25	1
   16	University of Rochester	$81,635	$39.25	38
   17	University of Iowa Center for Advancement	$77,768	$37.39	1
   18	UPMC	$72,071	$34.65	11
   19	Univ Of Colorado-Colorado Spgs	$68,949	$33.15
   20	State of Nevada Employees' Association Inc	$68,170	$32.77	2

4. Writing a division administrator job description

   A job description for a division administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a division administrator job description:

   Division administrator job description example

   Working under the direction and guidance of the Division Chief and Department Administrator, the Division Administrator (DA) has authority over the business affairs, funds, and resources of the division. The DA provides oversight and directs the administrative functions of the division including fiscal management, contracts, and grants administration, personnel management, faculty affairs, facilities management, and other duties as required. The DA provides leadership, support, and administrative infrastructure for the Division and its programs; and develops and implements strategic planning to further its mission in research, teaching, and patient care.
   
   IMPORTANT: Resumes cannot be substituted for a completed application. All relevant work history must be listed on your application for each unique position/job-role held.
   Incomplete applications could disqualify you from being considered for this position.
   
   The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
   
   Skills / Knowledge / Abilities
   
   MS Teams, Outlook, Excel, PowerPoint, Word, OneDrive, Visio. Epic experience preferred.
   
   Does this position have supervisory responsibilities? Yes Preferred Education/Experience
   
   5 years experience with at least 3 years of supervision. UK supervision training ideal.
   
   Deadline to Apply 10/19/2022 University Community of Inclusion
   
   The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
   
   As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
   
   Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right division administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your division administrator job on Zippia to find and recruit division administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit division administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new division administrator

   Once you've selected the best division administrator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new division administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a division administrator?