Division administrator job description
Updated March 14, 2024
8 min read
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Example division administrator requirements on a job description
Division administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in division administrator job postings.
Sample division administrator requirements
- Bachelor's degree in business administration or equivalent field
- 7+ years of experience in a supervisory or management role
- High level of knowledge of organizational policies and procedures
- Familiarity with budgeting and financial reporting
- Strong knowledge of applicable laws and regulations
Sample required division administrator soft skills
- Outstanding communication and interpersonal skills
- Ability to manage multiple tasks and prioritize efficiently
- Ability to work independently and collaboratively in a team environment
- Strong analytical and problem-solving skills
- Excellent organizational and time management skills
Division administrator job description example 1
University of Kentucky division administrator job description
Working under the direction and guidance of the Division Chief and Department Administrator, the Division Administrator (DA) has authority over the business affairs, funds, and resources of the division. The DA provides oversight and directs the administrative functions of the division including fiscal management, contracts, and grants administration, personnel management, faculty affairs, facilities management, and other duties as required. The DA provides leadership, support, and administrative infrastructure for the Division and its programs; and develops and implements strategic planning to further its mission in research, teaching, and patient care.
IMPORTANT: Resumes cannot be substituted for a completed application. All relevant work history must be listed on your application for each unique position/job-role held.
Incomplete applications could disqualify you from being considered for this position.
The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
Skills / Knowledge / Abilities
MS Teams, Outlook, Excel, PowerPoint, Word, OneDrive, Visio. Epic experience preferred.
Does this position have supervisory responsibilities? Yes Preferred Education/Experience
5 years experience with at least 3 years of supervision. UK supervision training ideal.
Deadline to Apply 10/19/2022 University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
IMPORTANT: Resumes cannot be substituted for a completed application. All relevant work history must be listed on your application for each unique position/job-role held.
Incomplete applications could disqualify you from being considered for this position.
The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
Skills / Knowledge / Abilities
MS Teams, Outlook, Excel, PowerPoint, Word, OneDrive, Visio. Epic experience preferred.
Does this position have supervisory responsibilities? Yes Preferred Education/Experience
5 years experience with at least 3 years of supervision. UK supervision training ideal.
Deadline to Apply 10/19/2022 University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
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Division administrator job description example 2
Adams Homes division administrator job description
At Adams Homes, we like to create win-win situations for our employees, craftsmen, and our clients. For the last 30 years, our success is based upon keeping things simple along with the design, quality, and affordability of our homes. We recognize that people are truly what makes the difference and that you are only as good as the people with whom you surround yourself.
Each member of the Adams Homes family is hired based on the following qualities: A positive "Can Do!" attitude, a strong work ethic, and is a coachable team player.
We're seeking a Closing Coordinator to join our Tampa division.
Compensation:
Starting at $22 per hour based on experience plus bonus eligibility. (No Health Insurance provided).
Our Closing Coordinator places our customers into their dream home by carrying out the following duties:
Coordinate sales contracts and addendums Maintain necessary sales reports and records Daily communicate with lenders, sales team, home buyers, and managers Maintain proposed change orders, correspondence and similar record logs as needed Obtain and distribute expected closing dates from Construction management; Update stages of completion and actual closing dates to sales staff Prepare closing packages Set-up closings and coordinate home orientations with home buyers
You will be proud to say you work as a Closing Coordinator at Adams Homes. Accredited by the BBB, Adams Homes is a leading new home builder with over 30 years of success. We have built more than 50,000 homes across the Southeast since 1991 with over 400 team members, and 28 individual offices, all with one goal - "VALUE, Simplified".
We not only just applaud ourselves for our hard work, but we also take pride in providing a fun-filled environment for our Team Members. We also reward our team members that are driven by performance through a highly competitive compensation program.
A real estate license is not required. As long as you're organized with excellent follow-up habits and able to manage a timeline-based workflow, we'll show you the ropes through our hands-on training program.
If you are ready to kick start your career with one of the largest homebuilders in the Southeast, we're ready for you!
Join the Adams Homes Family by applying today!
Adams Homes is an Equal Opportunity Employer and does not discriminate regardless of race, ethnicity, gender, age, national origin, sexual orientation, or religious perspective."
Adams Homes, Production Assistant, Permitting, Permitting Coordinator, Permitting Assistant, Warranty, Warranty Coordinator, Warranty Supervisor, Warranty Assistant, Assistant, Assistant Coordinator, Assistant Production Coordinator, home builder, home building, Warranty Services, Coordinator, New Home Coordinator, New Construction Coordinator, Construction Coordinator, Assistant Construction Coordinator, Construction Assistant, Warranty Services Coordinator, New Home, Building, Construction Specialist, program coordinator, administrative coordinator, production coordinator, real estate, site acquisition, leasing, lease, realtor
Each member of the Adams Homes family is hired based on the following qualities: A positive "Can Do!" attitude, a strong work ethic, and is a coachable team player.
We're seeking a Closing Coordinator to join our Tampa division.
Compensation:
Starting at $22 per hour based on experience plus bonus eligibility. (No Health Insurance provided).
Our Closing Coordinator places our customers into their dream home by carrying out the following duties:
Coordinate sales contracts and addendums Maintain necessary sales reports and records Daily communicate with lenders, sales team, home buyers, and managers Maintain proposed change orders, correspondence and similar record logs as needed Obtain and distribute expected closing dates from Construction management; Update stages of completion and actual closing dates to sales staff Prepare closing packages Set-up closings and coordinate home orientations with home buyers
You will be proud to say you work as a Closing Coordinator at Adams Homes. Accredited by the BBB, Adams Homes is a leading new home builder with over 30 years of success. We have built more than 50,000 homes across the Southeast since 1991 with over 400 team members, and 28 individual offices, all with one goal - "VALUE, Simplified".
We not only just applaud ourselves for our hard work, but we also take pride in providing a fun-filled environment for our Team Members. We also reward our team members that are driven by performance through a highly competitive compensation program.
A real estate license is not required. As long as you're organized with excellent follow-up habits and able to manage a timeline-based workflow, we'll show you the ropes through our hands-on training program.
If you are ready to kick start your career with one of the largest homebuilders in the Southeast, we're ready for you!
Join the Adams Homes Family by applying today!
Adams Homes is an Equal Opportunity Employer and does not discriminate regardless of race, ethnicity, gender, age, national origin, sexual orientation, or religious perspective."
Adams Homes, Production Assistant, Permitting, Permitting Coordinator, Permitting Assistant, Warranty, Warranty Coordinator, Warranty Supervisor, Warranty Assistant, Assistant, Assistant Coordinator, Assistant Production Coordinator, home builder, home building, Warranty Services, Coordinator, New Home Coordinator, New Construction Coordinator, Construction Coordinator, Assistant Construction Coordinator, Construction Assistant, Warranty Services Coordinator, New Home, Building, Construction Specialist, program coordinator, administrative coordinator, production coordinator, real estate, site acquisition, leasing, lease, realtor
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Division administrator job description example 3
Servpro division administrator job description
Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create job
file backup. Perform general office duties, such as drafting correspondence, filing, coping, and creating reports. This position reports directly to the Operations Manager and needs to be detail oriented and ability to multi-task.
Primary Roles and Responsibilities
1. Job File Coordination
a. Monitor job file status
b. Monitor job file audit status
c. Maintain job file WIPs
d. Monitor and ensure client requirements are followed
2. Job File Documentation / Upload / Reporting
a. Review and validate initial field documentation
b. Attach doc's to computer file and server
c. Perform daily job file coordination with project management
d. Prepare job file reports
3. Quickbooks Online
a. Update invoices - print and send invoices
b. Enter account payables - scan and attach to file
4. Customer Contact - Communication
a. contact, update and schedule with customer via phone, email and text
b. Take messages, follow up call
5. Assist Operations Manager, Construction Manager and Production Manager as needed
6. General
a. Answer phones - take messages from vendors, subcontractors, other departments
b. Scheduling
Working in a fast paced environment, follow processes, take notes and follow up on requests. Positive attitude and attention to detail is key to this position.
Standard hours M-F 7:30-5 pm - overtime is available. This is not a remote position.
PICTURE YOURSELF HERE
FULFILLING YOUR POTENTIAL
At SERVPRO, you have the opportunity to make a positive difference in the lives of people around you each and every day. We are seeking individuals who are self-motivated, proactive, responsible, and service-oriented teammates. Please join us in our mission to help our customers in their greatest moments of need. If you are highly dependable and excited about exceeding expectations, then you may be just the person we're looking for. Please search for a franchise near you to explore the opportunities waiting for you at SERVPRO. We look forward to hearing from you.
WORKING TOGETHER TO MAKE IT
Like It Never Even Happened®
As a team, we are proud to offer our customers the industry-leading level of service. Each of our nearly 1800 franchises offers a broad variety of opportunities to help, to serve, and to repair and restore people's homes and businesses. If you have a passion for making a difference, our franchises are looking for you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
file backup. Perform general office duties, such as drafting correspondence, filing, coping, and creating reports. This position reports directly to the Operations Manager and needs to be detail oriented and ability to multi-task.
Primary Roles and Responsibilities
1. Job File Coordination
a. Monitor job file status
b. Monitor job file audit status
c. Maintain job file WIPs
d. Monitor and ensure client requirements are followed
2. Job File Documentation / Upload / Reporting
a. Review and validate initial field documentation
b. Attach doc's to computer file and server
c. Perform daily job file coordination with project management
d. Prepare job file reports
3. Quickbooks Online
a. Update invoices - print and send invoices
b. Enter account payables - scan and attach to file
4. Customer Contact - Communication
a. contact, update and schedule with customer via phone, email and text
b. Take messages, follow up call
5. Assist Operations Manager, Construction Manager and Production Manager as needed
6. General
a. Answer phones - take messages from vendors, subcontractors, other departments
b. Scheduling
Working in a fast paced environment, follow processes, take notes and follow up on requests. Positive attitude and attention to detail is key to this position.
Standard hours M-F 7:30-5 pm - overtime is available. This is not a remote position.
PICTURE YOURSELF HERE
FULFILLING YOUR POTENTIAL
At SERVPRO, you have the opportunity to make a positive difference in the lives of people around you each and every day. We are seeking individuals who are self-motivated, proactive, responsible, and service-oriented teammates. Please join us in our mission to help our customers in their greatest moments of need. If you are highly dependable and excited about exceeding expectations, then you may be just the person we're looking for. Please search for a franchise near you to explore the opportunities waiting for you at SERVPRO. We look forward to hearing from you.
WORKING TOGETHER TO MAKE IT
Like It Never Even Happened®
As a team, we are proud to offer our customers the industry-leading level of service. Each of our nearly 1800 franchises offers a broad variety of opportunities to help, to serve, and to repair and restore people's homes and businesses. If you have a passion for making a difference, our franchises are looking for you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
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Updated March 14, 2024
Updated March 14, 2024