What does a division administrator do?
Division administrators are responsible for the management of each department of a company. They are responsible for hiring staff to increase the department's workforce, training recruits to improve skills, checking errors to avoid erroneous reports, signing and approving payrolls. They can even terminate staffs who don't follow the rules and provide malicious output. Aside, they work together with other department heads to keep up with the trends and make the company successful, so good communication skills are a must-have.
Division administrator responsibilities
Here are examples of responsibilities from real division administrator resumes:
- Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
- Process and record bi-weekly payroll for government contract employees
- Monitor salaries and utilization on division payroll accounts.
- Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
- Content editors for organizational intranet utilizing CMS desk systems.
Division administrator skills and personality traits
We calculated that 14% of Division Administrators are proficient in Oversight, Human Resources, and Patient Care. They’re also known for soft skills such as Interpersonal skills, Writing skills, and Organizational skills.
We break down the percentage of Division Administrators that have these skills listed on their resume here:
- Oversight, 14%
Initiated and managed the implementation of facilities management oversight of external properties.
- Human Resources, 11%
Served as backup to operations executive administrator and perform human resources functions in paperwork and benefits administration.
- Patient Care, 8%
Provide leadership and support for patient care and quality improvement activities to create an exceptional patient experience across the clinic system.
- Clinical Operations, 5%
Develop and establish divisional policies and procedures for clinical operations, grant applications, purchasing, insurance authorizations, etc.
- Payroll, 4%
Processed expense reports and distributed Division payroll checks.
- Financial Management, 4%
Provide administrative, manpower, programs and financial management and guidance for the division.
"oversight," "human resources," and "patient care" are among the most common skills that division administrators use at work. You can find even more division administrator responsibilities below, including:
Analytical skills. Another skill commonly found on division administrator job descriptions is "analytical skills." It can come up quite often in division administrator duties, since "administrators need to evaluate networks and systems to make sure that they perform reliably and to anticipate new requirements as customers’ needs change." Here's an example from a resume of how this skill fits into day-to-day division administrator responsibilities: "performed financial analysis on equipment and land purchases including developing cost and revenue projections. "
The three companies that hire the most division administrators are:
- Raymond James Financial8 division administrators jobs
- Mercy Children's Hospital6 division administrators jobs
- Columbia University in the City of New York4 division administrators jobs
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Compare different division administrators
Division administrator vs. Assistant to vice president
An assistant to the vice president (VP) is an individual who acts as executive-level administrative support to an organization's vice president to oversee projects. Assistants to the vice president must help organize and manage managers' activities and clarify the strategies and business plans of the organization to them. They review the business activity and sales report from the organization's different departments and summarize the executives' information. Employers would also prefer their assistants to the vice president to hold a bachelor's or master's degree.
There are some key differences in the responsibilities of each position. For example, division administrator responsibilities require skills like "oversight," "patient care," "clinical operations," and "financial management." Meanwhile a typical assistant to vice president has skills in areas such as "financial statements," "avp," "purchase orders," and "event planning." This difference in skills reveals the differences in what each career does.
Assistants to vice president really shine in the media industry with an average salary of $128,662. Comparatively, division administrators tend to make the most money in the technology industry with an average salary of $99,764.assistants to vice president tend to reach lower levels of education than division administrators. In fact, assistants to vice president are 7.6% less likely to graduate with a Master's Degree and 2.4% less likely to have a Doctoral Degree.Division administrator vs. Administrative supervisor
An administrative supervisor performs various administrative tasks for an organization. These include supervising administrative personnel and office managers, ensuring the smooth and effective management of the company's day-to-day business operations, and organizing training. Additionally, an administrative supervisor is expected to participate in the recruitment of administrative staff and evaluate their performance to ensure their ongoing success. Most employers look to hire someone with strong decision-making skills, relevant industry experience, and in-depth knowledge of policies and terminology.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that division administrator responsibilities requires skills like "oversight," "clinical operations," "financial management," and "epic." But an administrative supervisor might use other skills in their typical duties, such as, "patients," "customer service," "office procedures," and "office operations."
On average, administrative supervisors earn a lower salary than division administrators. Some industries support higher salaries in each profession. Interestingly enough, administrative supervisors earn the most pay in the health care industry with an average salary of $56,159. Whereas division administrators have higher pay in the technology industry, with an average salary of $99,764.Average education levels between the two professions vary. Administrative supervisors tend to reach lower levels of education than division administrators. In fact, they're 5.7% less likely to graduate with a Master's Degree and 2.4% less likely to earn a Doctoral Degree.Division administrator vs. Senior administrative coordinator
A senior administrative coordinator is primarily in charge of overseeing all administrative operations within a company or an organization. Their responsibilities typically revolve around assessing the performance of junior staff and assisting them when necessary, reporting to supervisors or directors, and devising strategies on how to improve the line of communication among all departments. Moreover, a senior administrative coordinator may perform clerical tasks such as preparing progress reports, managing schedules, and maintaining records of all transactions. As a senior, it is also vital to implement the company's policies and regulations, recommending new ones if deemed necessary.
The required skills of the two careers differ considerably. For example, division administrators are more likely to have skills like "oversight," "human resources," "patient care," and "clinical operations." But a senior administrative coordinator is more likely to have skills like "customer service," "patients," "hr," and "coordinators."
Most senior administrative coordinators achieve a lower degree level compared to division administrators. For example, they're 6.3% less likely to graduate with a Master's Degree, and 2.8% less likely to earn a Doctoral Degree.Division administrator vs. Branch office administrator
A branch office administrator oversees the activities in an office, ensuring efficiency and smooth workflow. Their responsibilities revolve around performing clerical tasks such as managing and processing documents, assessing staff performance, managing budgets and schedules, responding to calls and correspondence, arranging meetings and appointments, and welcoming visitors. They may also monitor the inventory of office supplies and handle its procurement, create presentations, and train new employees. Furthermore, as an administrator, it is essential to implement the company's policies and regulations, including its vision and mission.
Types of division administrator
Updated January 8, 2025
