FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.
Sorry, we can't find that. Please try a different city or state.
APPLY NOW
Apply Now
×
FIND
PERSONALIZED JOBS

Sorry, we can't find that. Please try a different city or state.

CONTENT HAS
BEEN UNLOCKED
Close this window to view unlocked content
or
find interesting jobs in

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign Up

SIGN UP TO UNLOCK CONTENT

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign up to save the job and get personalized job recommendations.

Sign up to dismiss the job and get personalized job recommendations.

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Already have an account? Log in

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Company Saved

Answer a few questions and view jobs at that match your preferences.

Where do you want to work?

Job Saved

See your Saved Jobs now

or

find more interesting jobs in

Job Dismissed

Find better matching jobs in

Your search has been saved!

Become A Division Secretary

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As A Division Secretary

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $36,000

    Average Salary

What Does A Division Secretary Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

Show More

Show Less

How To Become A Division Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Show More

Show Less

Do you work as a Division Secretary?

Send To A Friend

Division Secretary Jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Division Secretary Career Paths

Division Secretary
Executive Secretary Office Manager
Operations Manager
7 Yearsyrs
Executive Secretary Office Manager Operations Manager
Operations Director
9 Yearsyrs
Executive Secretary Office Manager Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Executive Assistant Manager
Office Manager
5 Yearsyrs
Executive Assistant Account Executive Consultant
Controller
9 Yearsyrs
Executive Assistant Administrator Consultant
Accounting Manager
7 Yearsyrs
Legal Secretary Owner
Facilities Manager
7 Yearsyrs
Legal Secretary Manager
Finance Manager
7 Yearsyrs
Legal Secretary Owner Director
Administrative Director
8 Yearsyrs
Administrator Secretary Legal Assistant Assistant To Executive Vice President
Senior Administrative Assistant
7 Yearsyrs
Administrator Secretary Legal Assistant Administrator
Business Office Manager
7 Yearsyrs
Administrator Secretary Office Administrator Accountant
Accountant And Office Manager
6 Yearsyrs
Human Resources Assistant Specialist Accountant
Accounts Payable Manager
7 Yearsyrs
Human Resources Assistant Human Resources Coordinator Senior Administrative Assistant
Executive Assistant To Chief Executive Officer
6 Yearsyrs
Human Resources Assistant Administrator Operations Manager
Practice Manager
9 Yearsyrs
Legal Assistant Assistant To Executive Vice President
Senior Executive Assistant
8 Yearsyrs
Program Assistant Specialist Accountant
Accounts Receivable Manager
6 Yearsyrs
Program Assistant Consultant Program Manager
Associate Director
8 Yearsyrs
Program Assistant Team Leader Customer Service Manager
Administrative Manager
6 Yearsyrs
Office Administrator Human Resources Coordinator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
Show More
Share

Do you work as a Division Secretary?

Help others decide if this is a good career for them

Average Length of Employment
Senior Secretary 4.2 years
Division Secretary 4.0 years
Branch Secretary 3.9 years
Head Secretary 3.8 years
Clerical Secretary 3.4 years
Service Secretary 3.4 years
Program Secretary 3.2 years
Secretary 3.0 years
Office Secretary 2.8 years
Staff Assistant 2.7 years
Junior Secretary 2.4 years
Top Careers Before Division Secretary
Secretary 18.7%
Cashier 4.4%
Assistant 3.0%
Clerk 2.5%
Top Careers After Division Secretary
Secretary 13.2%
Cashier 3.1%

Do you work as a Division Secretary?

How Would You Rate The Salary Of a Division Secretary?

Have you worked as a Division Secretary? Help other job seekers by rating your experience as a Division Secretary.

Top Skills for A Division Secretary

  1. Routine Correspondence
  2. Appropriate Personnel
  3. Office Supplies
You can check out examples of real life uses of top skills on resumes here:
  • Compose routine correspondence on other subjects as outlined in regulations and procedures or specifically requested by supervisor.
  • Performed general office duties, such as: screen and distribute mail, organized and maintained all files and office supplies.
  • Executed clerical and receptionist qualifications gained while working in the Patient Care Divisions.
  • Received and directed visitors and phone calls, and made sure there was constant coverage for the Division desk and telephones.
  • Generated, mail-merged monthly customer service letters for verifying address before policy renewal.

Division Secretary Demographics

Gender

Female

79.2%

Unknown

12.5%

Male

8.3%
Ethnicity

White

62.9%

Hispanic or Latino

13.8%

Black or African American

12.8%

Asian

6.9%

Unknown

3.6%
Show More
Foreign Languages Spoken

Spanish

51.6%

Chinese

6.5%

Vietnamese

6.5%

German

6.5%

Japanese

6.5%

French

6.5%

Thai

6.5%

Russian

3.2%

Mandarin

3.2%

Arabic

3.2%
Show More

Division Secretary Education

Schools

University of Phoenix

17.2%

Strayer University

9.7%

Cuyahoga Community College

6.7%

Cleveland State University

6.7%

University of Maryland - University College

6.0%

Liberty University

5.2%

Kent State University

4.5%

Lakeland Community College

4.5%

Community College of Philadelphia

3.7%

American InterContinental University

3.7%

Cleveland Institute of Dental-Medical Assistants

3.7%

Capella University

3.7%

Northern Virginia Community College

3.7%

Lansing Community College

3.0%

Oklahoma City Community College

3.0%

Eastern New Mexico University

3.0%

University of Maryland - College Park

3.0%

University of the District of Columbia

3.0%

Northern Illinois University

3.0%

Bryant and Stratton College

3.0%
Show More
Majors

Business

33.8%

Secretarial And Administrative Science

6.1%

Health Care Administration

5.9%

Psychology

5.2%

Accounting

5.2%

Legal Support Services

4.2%

Management

4.1%

Medical Assisting Services

4.1%

General Studies

3.3%

Nursing

3.3%

Education

3.3%

Human Resources Management

3.3%

English

3.0%

Liberal Arts

2.6%

Criminal Justice

2.4%

Finance

2.4%

Computer Science

2.2%

Communication

2.0%

Elementary Education

1.8%

Marketing

1.8%
Show More
Degrees

Other

34.5%

Bachelors

27.0%

Associate

18.3%

Masters

9.6%

Certificate

6.0%

Diploma

4.0%

Doctorate

0.5%

License

0.2%
Show More

Job type you want
Full Time
Part Time
Internship
Temporary

How Would You Rate Working As a Division Secretary?

Are you working as a Division Secretary? Help us rate Division Secretary as a Career.

Top Division Secretary Employers

Show More

Jobs From Top Division Secretary Employers

Related to your recently viewed content