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  • Deputy Associate Administrator, Bureau of Primary Health Care

    Provides executive leadership and direction to ensure integration of quality improvement into all aspects of health center operations. Identifies and develops an extensive range of activities to improve quality and safety, and implements major improvements to increase access to primary health care and health outcomes for underserved populations. Directs the design and operational refinement of an integrated BPHC data and information system, which includes tools for measuring the impact and health outcomes of BPHC Programs, and supports analyses of data to identify opportunities to improve care and assess success of improvement interventions. Provides executive leadership and direction for the development and implementation of BPHC programs that deliver high quality, comprehensive primary health care. Provides backup to the Associate Administrator in the presentation of budget and program information to the Department, OMB and Congress. Considers legislative proposals and recommends a course of action to the Associate Administrator. Serves as one of two Deputy Associate Administrators.
    $32k-39k yearly est.9d ago

  • Public Affairs Administrative Associate

    The Public Affairs Department carries out the agency's advocacy, volunteer, and communications work.The Public Affairs Administrative Associate represents the Public Affairs Department internally and with external stakeholders. At no time will the Public Affairs Administrative Associate engage in partisan political activity on behalf of PPMW, though at times the role will involve this type of activity on behalf of PPADMV. Project management, attention to detail, and organizational skills are critical to this position.The Public Affairs Administrative Associate will also serve to support the work of PPMW's affiliated 501(c)(4) advocacy organization, Planned Parenthood Advocates for DC, Maryland & NOVA (PPADMV). This position provides confidential executive and administrative support to the Vice President of Public Affairs and the Public Affairs Department at Planned Parenthood of Metropolitan Washington, DC (PPMW), a 501(c)(3) organization.
    $39k-45k yearly est.7d ago

  • Unit Secretary

    - apply to the Unit Secretary Position. The Unit Secretary performs a variety of clerical activities to support efficient department operations.
    $29k-34k yearly est.16d ago

  • Unit Secretary - Critical Care Part-Time

    Reston Hospital Center holds certifications within our stroke and total joint center and is accredited in the chest pain center. Healthcare Corporation of America (HCA) is a community of 94,000 Registered Nurses and 38,000 active physicians. Ten HCA hospitals have been named in IBM Watson Health's top 100 best-performing hospitals based on patient satisfaction and operational data. Most importantly, Reston Hospital Center is dedicated to enhancing the health and quality of life in our community by putting patients first. Located in the outskirts of Washington, D.C, Reston Hospital Center, a 231-bed acute facility, lies within the vibrant Town Center of Reston, known for its lively mix of restaurants, shops, and services. Reston Hospital Center is an HCA (Hospital Corporation of America) facility making it a very secure and reputable facility to work with. HCA is dedicated to the growth and development of our colleagues. HCA is one of the largest healthcare systems throughout the U.S, where healthcare employment opportunities are almost endless!
    $30k-37k yearly est.44d ago

  • HCMD_Health Unit Coordinator_S322

    Supports the Mission of Trinity Health and Holy Cross Hospital. Previous experience as a unit secretary, administrative partner, Health Unit Coordinator, or CNA Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states.
    $30k-33k yearly est.3d ago

  • Administrative Associate

    The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. Tasks: * Maintain a schedule of appointments for a manager or office * Answer routine telephone calls, direct calls and take messages * Greet and escort visitors * Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents * Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office * Draft, proofread, edit and coordinate correspondence * Perform research and retrieve information from databases and other resources * Maintain tracking records and filing systems; archive files * Maintain, update and serve as focal point for databases or spreadsheets * Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites * Participate in meetings and events: may serve as recorder and may present position- related information * Prepare access rosters and request security clearance transfers * Assist in ordering supplies/equipment and arranging for office equipment repairs * Perform administrative back up support for other offices * Recommend innovative processes to improve the efficiency and effectiveness of the office * Compose written communication in response to complex customer queries * Prepare routine status reports and track office-related metrics * Manage routine website content updates and coordinate more complex website changes with webmaster * Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites * Attend meetings, events, and forums * Assist in maintaining inventories, records, and receipts * Coordinate office renovations and relocation activities * Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings * Draft and/or provide critical/final review of correspondence * Draft documents such as instructions, spreadsheets, presentations and reports * Build briefing packages and present information * Analyze metrics and provide summary to senior management * Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates Please see standard Work, Physical and Mental Requirements for all Quantech roles. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism. Job Requirements Desired Skill Set: * Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance * Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies * Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience * Demonstrated experience to participate productively as a contributing member in a team environment * Demonstrated ability to be discreet and maintain confidentiality * Demonstrated experience in the use of Microsoft Office and standard computer applications * Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly Education: High School Diploma OR GED Equivalent and 7 years relevant experience Clearance: Active TS/SCI clearance, with CI Poly Security clearance required TSSCI CI Poly Travel 0 - 10%
    $25k-39k yearly est.44d ago

  • Patient Care Secretary

    The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the Team Manager and who is generally responsible for accomplishing all patient care related clerical procedures. * In programs that have more than one patient care secretary, they will cover for each other for lunch, for team meetings, and for other short intervals of absence.
    $32k-47k yearly est.12d ago

  • School Secretary I/SpEd Paraeducator Itinerant Combo, Walter Johnson HS, 10 mos/7 hrs (5 hrs Perm Sec/2 hrs TPT Para), Ad closes 3/27/23

    Computer skills including word processing and database required, and experience with existing MCPS databases including: OASIS, OSS, SIMS, etc..
    $31k-43k yearly est.2d ago

  • Office of the Secretary of Defense Client Relationship Executive (CRE) Director

    The primary purpose of the Defense and Security Growth Team is to help our Defense and Security clients solve their most important and complex challenges, by bringing the clients to Guidehouse and the best of Guidehouse to our clients. Here's what defines Guidehouse Defense and Security: As one of the CREs in our Office of the Secretary of Defense/Defense Agencies/Combatant Commands account, you are a key leader and executive on our Guidehouse Defense and Security team, responsible for working with our teams and our clients to drive new work that solves our clients' toughest challenges. Guidehouse is a leading management and technology consulting firm serving the public and commercial markets. Guidehouse combines deep commercial and public sector expertise to help clients solve the unique societal challenges of our time.
    $38k-54k yearly est.2d ago

  • Temporary Planning and Development Secretary

    New hires, except individuals who have worked for the City any time after October 8, 2021, may submit a request for a religious or medical accommodation (exemption). * Serves as information source providing answers about division/department or City services to citizens by telephone and in person. The Secretary I performs intermediate clerical and secretarial tasks in support of various divisions and individuals within the City with moderate consequences.
    $29k-40k yearly est.6d ago

  • Unit Secretary, Emergency Department

    At VHC we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients. VHC is a proud member of the Mayo Clinic Care Network (a national network of independent healthcare organizations), a designated Level II Trauma Center and a recognized Magnet Hospital by the American Nurses Credentialing Center. VHC Health is a 453-bed nationally recognized Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years.
    $24k-30k yearly est.10d ago

  • Secretary III

    GAP Solutions provides reasonable accommodations to qualified individuals with disabilitie
    $33k-42k yearly est.21d ago

  • Patient Care Secretary

    Responsible for administrative duties as determined by direct supervisor. Responsible for directing the orderly flow of patient related data and scheduling. The primary role is to be a welcoming ambassador to the community-based patients and families as well as supporting the VPC healthcare practitioners in providing high quality and timely service. * Facilitates communication between patients/families and other team members. * Takes and keeps daily schedule for all team members. * Communicates referrals to Palliative Care Administrative Liaisons (PCALs) for insurance verification and relays information to clinicians. * Inputting patient information into patient management system. * Attends team meetings. Directs preparation of records such as agenda, notices and minutes for team meetings. * Follows through on assignments given by Team Manager/Regional Director of Operations. * Composes and prepares confidential correspondence, reports and other documents. * Creates and maintains spreadsheet files. * Provides backup documentation to PCALs routinely and as requested. * Respond and comply to requests for information. * Compiles, researches and tabulates data. * Safeguard patient privacy and confidentiality by following standards and procedures. * This position description does not state or imply the duties to be performed by Employee occupying this position are exclusively listed. Employees will be required to perform any job-related duties as assigned by their supervisor or management. Experience: * Medical office experience preferred. * Must be a team player. * Data entry and strong customer service skills. * Excellent phone etiquette. * Must have excellent attention to detail. * Critical thinking skills required. * Ability to work in a fast paced environment. * Must have good writing composition skills. * Strong organizational, prioritizing and analytical skills. * Able to work under a deadline. * Ability to work on various assignments simultaneously. * Ability to communicate tactfully, verbally and in writing with department heads., managers, coworkers and vendors to resolve problems and negotiate resolutions. * Working knowledge of computers, internet access and the ability to navigate within an automated system as well as a variety of software packages such as Outlook, Excel and Word. Education: Completion of high school or basic education equivalency required. Certification & Licensure: None required for this position. Physical Requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. SPECIAL INSTRUCTIONS TO CANDIDATES EOE/AA M/F/D/V
    $32k-47k yearly est.12d ago

  • Health Unit Coordinator-Maternity Suites

    Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. * Previous experience as a unit secretary, administrative partner or Health Unit Coordinator
    $30k-33k yearly est.3d ago

  • Unit Secretary

    * The Unit Secretary performs a variety of clerical activities to support efficient department operations. Inova Fairfax Medical Campus is seeking a Unit Secretary to join the Adolescent Psychiatry Unit!
    $29k-34k yearly est.4d ago

  • Administrative Associate

    Administrative Support * Provide senior level clerical and administrative support for senior executives in the DCTO(S&T). Administrative support shall utilize the MS Office Suite to include MS PowerPoint, MS Word, MS Access, and MS Excel. * Knowledge and experience in management, international relations, international security, foreign affairs with the ability to interact effectively with staff at all levels of DoD and foreign governments. * Able to provide administrative support for meetings, correspondence, and gathering background information to support senior officials' attendance at international meetings. * Answer the telephone and refer the calls to other responsible individuals within the office. The administrative support will serve as the interface with the public whenever there are inquiries concerning the office, including the greeting of high-level officials. * Process incoming mail, including e-mail and facsimile, and route correspondence to the appropriate individual in the office for response and action. * Maintain accountability of files and correspondence in the office, both in electronic and in paper form. The files should be readily accessible whenever the need arises to find historical documents. * Coordinates schedules with the travel coordinator to ensure Official Government Travel is prepared as needed. The Contractor shall be able to assist as a backup to the DCTO(S&T) travel coordinator and be familiar with Defense Travel System (DTS) and Official Government Travel Regulations. * Provide backup support duties for coordinating Special Compartmental Information Facility (SCIF) Management and Correspondence Control. * Monitor the correspondence and task management system database (e.g., Correspondence and Task Management System (CATMS)) to ensure all taskers are reviewed, routed, and submitted on time. Job Requirements Education: Bachelor's degree Experience: Five years Clearance: TSSCI Please see standard Work, Physical and Mental Requirements for all Quantech roles. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism. Security clearance required TSSCI Travel 0 - 10%
    $26k-40k yearly est.13d ago

  • Administrative Operations Secretary, Department of Transportation (ad closes 03/24/2023)

    The work requires an understanding of departmental and divisional organization, subunits and MCPS functional relationships. Considerable knowledge of business English, spelling, general vocabulary, and arithmetic; considerable knowledge of modern office practices, procedures, and equipment; working knowledge of the general organization and functions of the major units of MCPS. Knowledgeable of MCPS organization and functions, office policies and regulations.
    $30k-43k yearly est.4d ago

  • Part -Time Unit Secretary

    Reston Hospital Center has provided quality healthcare services since 1986. We are looking for a compassionate and reliable unit secretary to provide administrative support to patients of all populations. Introduction Do you have the career opportunities as a(an) Part -Time Unit Secretary you want with your current employer? Do you want to work as a(an) Part -Time Unit Secretary where your passion for creating positive patient interactions are valued? We have an exciting opportunity for you to join Reston Hospital Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.
    $30k-37k yearly est.44d ago

  • Unit Secretary, 4NE Medical Surgical

    At VHC we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients. VHC is a proud member of the Mayo Clinic Care Network (a national network of independent healthcare organizations), a designated Level II Trauma Center and a recognized Magnet Hospital by the American Nurses Credentialing Center. VHC Health is a 453-bed nationally recognized Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years. Unit Secretary, 4NE Medical Surgical
    $24k-30k yearly est.16d ago

  • Health Unit Coordinator-Chronic Hemodialysis

    Required: * Previous experience as a unit secretary, administrative assistant, Health Unit Coordinator Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states.
    $30k-33k yearly est.3d ago

Learn More About Division Secretary Jobs

Average Salary For a Division Secretary

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Division Secretary is $29,093 per year or $14 per hour. The highest paying Division Secretary jobs have a salary over $36,000 per year while the lowest paying Division Secretary jobs pay $23,000 per year

Updated March 18, 2023
Average Division Secretary Salary
$26,576 yearly
$14 hourly

5 Common Career Paths For a Division Secretary

Executive Secretary

The primary role of executive secretaries is to provide clerical support to an executive or a high-level administrator. They are the ones who conduct the different administrative support tasks for executives which include managing the calendar of executives, answering phone calls, conducting research and sorting important files, preparing and proofreading monthly reports and industry documents that are relevant to the role of executives, and performing some bookkeeping activities such as invoice creation and office inventory tracking.

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Legal Secretary

Legal secretaries are employees in a law firm who are responsible for many administrative tasks. They handle the tasks such as filing and keeping records, ensuring that all documents are stored properly, and update contact information data and other essential office databases. They must also be knowledgeable on the law because they are, at times, assigned to draw up legal documents such as motions and subpoenas, conduct legal research, and write up other important office memoranda. Legal secretaries should be organized, trustworthy, and level-headed.

Administrator Secretary

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

Human Resources Assistant

Human resources (HR) assistants are responsible for various activities of the human resources department of the organization. This is usually an entry-level position for those who intend to build a career in human resources. Human resources assistants usually do administrative and clerical activities for the department. They are also exposed to various facets of HR, such as recruitment, training, compensation and benefits, employee relations, and organizational development. They get trained to do different activities, and as time goes by, they get to have more significant responsibilities within the department.

Illustrated Career Paths For a Division Secretary

Division Secretary

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Updated March 18, 2023