Knowledgeable about the comings and goings of every document in a company, a document administrator is an expert in receiving, filing, storing, and retrieving office documents and paperwork. They design and develop strict filing and organizational system of documents, whether its a traditional filing system or an electronic database.
Because of the nature of the documents that they handle, a document administrator must know security compliance policies and data privacy regulations. Part of their duties may also be training employees on how to use the filing system, especially in topics such as naming conventions and record housekeeping. A document administrator also has to maintain a seamless process of document storage, retrieval, and cross-departmental or inter-organizational exchange of data.
The minimum educational requirement for a document administrator is a high school diploma or GED equivalent. They must also have prior experience in records management and governance. A strong background in word processing applications and digital repositories of files is also preferred by most employers.
A document administrator must also have technical, organizational, and communication skills to be able to perform well in the job.
There is more than meets the eye when it comes to being a document administrator. For example, did you know that they make an average of $11.73 an hour? That's $24,403 a year!
Between 2018 and 2028, the career is expected to grow 9% and produce 56,000 job opportunities across the U.S.
There are certain skills that many document administrators have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed analytical skills, communication skills and creativity.
When it comes to the most important skills required to be a document administrator, we found that a lot of resumes listed 6.1% of document administrators included bank products, while 5.6% of resumes included ucc, and 5.3% of resumes included powerpoint. Hard skills like these are helpful to have when it comes to performing essential job responsibilities.
When it comes to searching for a job, many search for a key term or phrase. Instead, it might be more helpful to search by industry, as you might be missing jobs that you never thought about in industries that you didn't even think offered positions related to the document administrator job title. But what industry to start with? Most document administrators actually find jobs in the finance and manufacturing industries.
If you're interested in becoming a document administrator, one of the first things to consider is how much education you need. We've determined that 43.7% of document administrators have a bachelor's degree. In terms of higher education levels, we found that 4.6% of document administrators have master's degrees. Even though some document administrators have a college degree, it's possible to become one with only a high school degree or GED.
Choosing the right major is always an important step when researching how to become a document administrator. When we researched the most common majors for a document administrator, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on document administrator resumes include high school diploma degrees or master's degree degrees.
You may find that experience in other jobs will help you become a document administrator. In fact, many document administrator jobs require experience in a role such as administrative assistant. Meanwhile, many document administrators also have previous career experience in roles such as customer service representative or internship.