How to hire a document analyst

How to hire a document analyst, step by step

Here's a step-by-step document analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a document analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new document analyst
• Step 8: Go through the hiring process checklist

What does a document analyst do?

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1. Identify your hiring needs

   Before you start hiring a document analyst, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect document analyst also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of document analysts and their corresponding salaries.

   Type of Document Analyst	Description	Hourly rate
   Document Analyst	Computer systems analysts study an organization’s current computer systems and procedures and design information systems solutions to help the organization operate more efficiently and effectively. They bring business and information technology (IT) together by understanding the needs and limitations of both.	$12-29
   Business Analyst/Quality Analyst	A business analyst/quality analyst is responsible for evaluating business outputs and operational processes to ensure that everything adheres to the quality standards and business regulations. Business analysts/quality analysts support senior management in determining solutions to improve the company's services and provide the highest satisfaction for the customers and clients... Show more	$27-46
   Systems Analyst Programmer	A Systems Analyst Programmer provides technical expertise and recommendations in evaluating new IT software projects. They also indentify solutions and opportunities that can enhance the efficiency of business processes.	$27-53

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • PowerPoint
   • QA
   • Windows
   • Data Analysis
   • Technical Documentation
   • CPT
   • Real Estate
   • HIPAA
   • SharePoint
   • Training Materials
   • ISO
   • Isda

   Check all skills

   Responsibilities:

   • Manage the entire UCC process to include filings, amendments, terminations and continuations.
   • Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
   • Design, develop, and implement procedures require by ISO 9000 and FDA (GMP) standards.
   • Organize and maintain a change control system for a medical device company in an ISO and FDA regulate environment.
   • Handle all work process within HIPAA guidelines.
   • Perform QC on scan images prior to document export.

   More document analyst duties

3. Make a budget

   Including a salary range in your document analyst job description helps attract top candidates to the position. A document analyst salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a document analyst in Alabama may be lower than in California, and an entry-level document analyst usually earns less than a senior-level document analyst. Additionally, a document analyst with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average document analyst salary

   $40,678yearly

   $19.56 hourly rate

   ---

   Entry-level document analyst salary

   $26,000 yearly salary

   Updated January 20, 2026

   Average document analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$51,411	$25
   2	New York	$49,711	$24
   3	Ohio	$49,686	$24
   4	District of Columbia	$47,911	$23
   5	Maryland	$44,789	$22
   6	Illinois	$44,146	$21
   7	Nevada	$43,283	$21
   8	Virginia	$42,921	$21
   9	Texas	$39,311	$19
   10	North Carolina	$37,943	$18
   11	Minnesota	$37,904	$18
   12	Colorado	$37,509	$18
   13	Georgia	$37,407	$18
   14	Indiana	$36,727	$18
   15	Louisiana	$36,062	$17
   16	Alabama	$34,366	$17
   17	Florida	$33,320	$16
   18	Iowa	$32,742	$16

   Average document analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	JPMorgan Chase & Co.	$80,880	$38.88	49
   2	Dartmouth-Hitchcock	$65,623	$31.55	4
   3	M&T Bank	$65,265	$31.38	13
   4	SpecialCounsel	$58,291	$28.02
   5	Arrow Electronics	$55,914	$26.88	4
   6	Ernst & Young	$54,272	$26.09	151
   7	Health First	$53,837	$25.88	3
   8	Pinnacle Technical Resources	$53,503	$25.72	5
   9	Northside Hospital	$51,440	$24.73	13
   10	Baylor Scott & White Health	$49,145	$23.63	117
   11	General Dynamics	$47,915	$23.04	42
   12	Texas Health Resources	$47,670	$22.92	8
   13	Essentia Health	$46,257	$22.24	4
   14	Computershare	$46,090	$22.16	1
   15	Allied Solutions	$45,902	$22.07	3
   16	VIVA USA	$45,153	$21.71
   17	Nes Holdings	$44,840	$21.56
   18	United States Courts	$44,451	$21.37	2
   19	Smartronix	$44,423	$21.36	3
   20	Mediterranean Shipping Company	$44,288	$21.29

4. Writing a document analyst job description

   A document analyst job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a document analyst job description:

   Document analyst job description example

   Provides technical support to Document Capture Services by assessing business area requirements, completing capture software configurations and testing for imaging projects. Completes ongoing capture software maintenance for all software and applications leveraged within DCM.
   Job Duties and Responsibilities:
   
   Performs analysis, development, integration and implementation activities for document capture development and new enhancements (50%):
   Completes analysis for capture applications utilizing unstructured and formalized techniques. Builds application components as assigned (user interfaces, reports, data export). Develops clear and thorough project specifications.Completes application program scripting/development required for project implementations and enhancements utilizing workflow version control management. Assures project quality, integrity and performance efficiency through the use of established best practices. Works with customers to execute coordinated systems testing.Seizes opportunities to research unfamiliar areas to enhance understanding of business area processes and workflow requirements for data capture. Monitors capture software throughput and communicates budgetary estimates on capture usage, including user and throughput licensing needs for all capture software modules considering current and projected capture activity. Establishes and maintains a maintenance schedule to ensure that capture environments remain organized and up to date.
   
   Assists in documenting procedures and processes (20%):
   Identifies, recommends, and when appropriate, implements changes to unit procedures and operations in order to reduce expenses and improve the effectiveness, efficiency, and quality of the document capture unit.Develops thorough testing plans and thoroughly tests and debugs software components before turning them over to customer areas for integration and user acceptance testing. Documents new capture project configurations; including custom scripting, maintenance and enhancements ensuring documentation is clear and concise. Ensures documentation is up to date and appropriately stored in designated file locations. Creates and maintains clear, concise, and complete operational documentation for Data Capture Service Analysts.
   
   Responds to customer needs demonstrating a commitment to quality service. Develops and demonstrates knowledge of customer areas and systems to contribute to team productivity (15%):
   Develops the business knowledge necessary to gain an understanding of the customer area to ensure active participation in needs analysis and problem solving.Provides ongoing technical support for capture applications and responds to production needs. This includes new capture projects, ad hoc convenience capture and daily capture production as well as hard copy, email/fax import and film scanning functions.Works with business units to address service concerns related to capture processes, identifies solutions, and assist Data Capture Service Analysts with daily problem solving and research.
   
   Performs related activities as directed, and manages personal self-development to prepare for new responsibilities and challenges in a changing environment. Performs special projects as assigned (15%):
   Performs special projects as assigned.Successfully completes capture software training certification, and any other technical training required based on project and company needs.Follows through on established professional and technical training plans to address developmental needs identified by self, interaction with others, or feedback from Supervisor.Monitors and researches advancements with Capture technology to aid in evaluating and recommending new products, or upgrades/new releases are necessary.
   
   Qualifications (Education, Experience, Certifications & KSA):
   Proficiency at configuring and utilizing FileNet Panagon Capture, Kofax Capture systems, and any additional capture systems purchased or developed within AlliedProficiency in requirements gathering and use of Software Testing Best PracticesWorking knowledge of DCM services, hardware, and technologies including scanner operations and maintenance, as well as diagnostic software General knowledge of document workflow for client departments General knowledge of products and procedures managed in each Business Unit within AlliedEffective written communication skills for maintaining procedural documentation, training, and corresponding with client departments Effective verbal communication skills for successful interaction with all levels of associates, answering questions, providing feedback, and providing information to client departments and vendors
   
   The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
   
   #LI-KS1
   #LI-ONSITE
   
   We offer our employees a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance coverage; 100% company-paid life and disability coverage, 401k options with company match, three weeks PTO by the end of the first year and much more. Allied proudly promotes from within as part of a strong commitment to providing career growth opportunities for employees of all levels. Our diverse business portfolio allows employees broad career options with the advantage of staying with the same organization.All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
   
   To view our privacy statement click here
   
   To view our terms and conditions click here

   Copy this example

   

5. Post your job

   There are a few common ways to find document analysts for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your document analyst job on Zippia to find and recruit document analyst candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Recruiting document analysts requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   While interviews are great, you will only sometimes learn enough from a conversation with a document analyst applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new document analyst

   Once you've found the document analyst candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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