How to hire a document control administrator

How to hire a document control administrator, step by step

Here's a step-by-step document control administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a document control administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new document control administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a document control administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A document control administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, document control administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of document control administrators.

   Type of Document Control Administrator	Description	Hourly rate
   Document Control Administrator		$12-26
   Document Manager	Document Managers are responsible for the overall operations of the documentation department of an organization. Their duties include directing documentation projects, developing standardized documentation tools and methods, editing projects, and authorize final approvals... Show more	$23-92
   Document Management Technician	The primary role of a document management technician revolves around managing electronic files. They can store, share, send, and even destroy some private and unnecessary files... Show more	$14-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Engineering Drawings
   • Data Entry
   • ISO
   • Meeting Minutes
   • SharePoint
   • Access Database
   • Hard Copy
   • Internal Audit
   • Financial Statements
   • Payroll
   • Administrative Tasks
   • QA
   • Office Equipment
   • BOM

   Check all skills

   Responsibilities:

   • Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
   • Create SharePoint sites for managing domestic and international projects.
   • Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
   • Issue part numbers and maintain the BOM.
   • Follow the rules and regulations of the FDA and OSHA.
   • Gather and verify BOM data to include in vendor's manual.

3. Make a budget

   Including a salary range in your document control administrator job description is a great way to entice the best and brightest candidates. A document control administrator salary can vary based on several factors:

   • Location. For example, document control administrators' average salary in south carolina is 39% less than in minnesota.
   • Seniority. Entry-level document control administrators earn 54% less than senior-level document control administrators.
   • Certifications. A document control administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a document control administrator's salary.

   Average document control administrator salary

   $38,893yearly

   $18.70 hourly rate

   ---

   Entry-level document control administrator salary

   $26,000 yearly salary

   Updated December 14, 2025

4. Writing a document control administrator job description

   A document control administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a document control administrator job description:

   Document control administrator job description example

   Allied Universal , North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more for all full-time positions!
   
   Allied Universal is hiring a Access Control Administrator. The Access Control Administrator is responsible for ensuring compliance with client background screening and electronic access control policy. This position oversees and ensures all electronic access is programmed according to employee status. This position coordinates with the client, contract companies and employees to investigate, troubleshoot, and oversee access control policies are adhered. This position will act as Allied Universal liaison on behalf of the client with the customers and employees. This position produces required and requested reports as needed.
   RESPONSIBILITIES:
   
   * Oversee and ensure all electronic access is programmed according to employee status
   * Investigate, troubleshoot, and resolve access issues
   * Ensure adherence to access control policies; communicate compliance requirements to ensure the badging stations are kept abreast of the security access control needs
   
   QUALIFICATIONS:
   
   * High school diploma or equivalent
   * Ability to pass any State-required training or other qualifications for licensing
   * Minimum of two (2) years of security experience
   
   Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
   
   If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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5. Post your job

   There are various strategies that you can use to find the right document control administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your document control administrator job on Zippia to find and recruit document control administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit document control administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new document control administrator

   Once you've decided on a perfect document control administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new document control administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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