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Document control administrator skills for your resume and career

Updated January 8, 2025
5 min read
Document control administrator example skills
Below we've compiled a list of the most critical document control administrator skills. We ranked the top skills for document control administrators based on the percentage of resumes they appeared on. For example, 9.7% of document control administrator resumes contained engineering drawings as a skill. Continue reading to find out what skills a document control administrator needs to be successful in the workplace.

15 document control administrator skills for your resume and career

1. Engineering Drawings

Engineering drawings are technical drawings that tell about the requirements for engineering components or equipment. Such drawings have standardized languages and symbols. There are multiple types of engineering drawings such as isometric drawing, orthographic or multiview drawing, schematic drawings, one view, and two view drawings, etc.

Here's how document control administrators use engineering drawings:
  • Created/Updated documentation consisting of bills of material, engineering drawings, quality criteria, work instructions, and product specifications.
  • Managed over 40,000 engineering drawings Produced complex Bill of Materials for customized job shop operation

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how document control administrators use data entry:
  • Executed daily operations of Document Control data entry.
  • Decrease payroll costs by 9% by utilizing 3rd shift agents in data entry role for other projects.

3. ISO

Here's how document control administrators use iso:
  • Developed and maintained quality management system and procedural documentation for ISO certification.
  • Assist Quality Manager in day-to-day activities as ISO compliant manufacturer.

4. Meeting Minutes

Here's how document control administrators use meeting minutes:
  • Transcribed quarterly meeting minutes for Management Review.
  • Attended weekly meetings with subcontractors to review daily statistical reports and resolved ongoing vendor issues and recorded meeting minutes.

5. SharePoint

Here's how document control administrators use sharepoint:
  • Created Web Based Documentation using SharePoint for documentation for Business, Developers and Support Groups.
  • Checked and analyzed records for accuracy and completeness before entry into SharePoint.

6. Access Database

Here's how document control administrators use access database:
  • Developed Access database warehousing data during critical staging, testing of circuitry and peripheral units prior to delivery.
  • Designed an interim Access Database to identify and track the review of labeling and versions currently being generated.

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7. Hard Copy

Here's how document control administrators use hard copy:
  • Established and implemented a project-wide electronic hard copy filing system.
  • Set up and manage, collect, scan and distribute electronic copies of document files in hard copy and electronic form.

8. Internal Audit

Internal audit is an evaluation process that ensures that a company's risk management, governing body, and other internal processes are running effectively. People who perform internal audits must be highly qualified, have experience, and knowledge to work accordingly with the international standards and the code of ethics.

Here's how document control administrators use internal audit:
  • Conducted monthly internal audits and followed up with corrective and/or preventative actions.
  • Maintained internal audit program and quality-related registrations and licenses.

9. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how document control administrators use financial statements:
  • Compile necessary financial statements of the entity for required statutory filings.
  • Prepared consolidated financial statements and various financial and management reports.

10. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how document control administrators use payroll:
  • Developed & maintained accounting & payroll procedures & internal control procedures diminishing risk factors.
  • Programmed Zenith Data System Computer in Quick books, starting with bookkeeping, continuing with to general ledger, including payroll.

11. Administrative Tasks

Here's how document control administrators use administrative tasks:
  • Managed all international day- to- day logistics and administrative tasks.
  • Performed routine administrative tasks as required.

12. QA

QA, or Quality Assurance is a procedure that entails all of the steps taken to avoid any errors in the manufacturing process or in the production of the goods that a company produces. It can also include ensuring the consistency of the services rendered. Quality assurance ensures that the quality of the service delivered to consumers meets or exceeds the promised expectations. This greatly aids in the prevention of any complications that might arise after the goods or services have been distributed. It makes sure that customers are satisfied.

Here's how document control administrators use qa:
  • Maintain communication with the corporate Central Document Management and QA to discuss/analyze general documentation or QA issues.
  • Worked in QA Department and with all engineering groups including Design, Test, Application, and Product Engineering.

13. Office Equipment

Here's how document control administrators use office equipment:
  • Labeled and tracked office equipment; uploading information into tracking system.
  • Maintained all office equipment and arranged any repairs or replacements.

14. BOM

BOM stands for a bill of materials in design drafting. This list outlines the raw materials, instructions, and components required to manufacture or construct a product or service.

Here's how document control administrators use bom:
  • Managed release process for parts, Bill of Materials (BoMs), drawings and Approved Vendor list (AVL).
  • Insured integrity of BOM by collaborating with Components Engineer on control of release of components into MRP.

15. ERP

Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.

Here's how document control administrators use erp:
  • Created and maintained the Product Configurations (rules & logic programming) in the ERP system per Product Marketing definition.
  • Managed implementation of new electronic Engineering Change module for ERP system, including development of training materials and training users.
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List of document control administrator skills to add to your resume

Document control administrator skills

The most important skills for a document control administrator resume and required skills for a document control administrator to have include:

  • Engineering Drawings
  • Data Entry
  • ISO
  • Meeting Minutes
  • SharePoint
  • Access Database
  • Hard Copy
  • Internal Audit
  • Financial Statements
  • Payroll
  • Administrative Tasks
  • QA
  • Office Equipment
  • BOM
  • ERP
  • CAD
  • Purchase Orders
  • QC
  • GMP
  • FDA
  • Adobe Acrobat
  • Part Numbers
  • Revision Control
  • RFI
  • EDMS
  • Control-M
  • MRP
  • Human Resources
  • Windows
  • Travel Arrangements
  • MasterControl
  • ECN
  • Export Compliance
  • General Ledger
  • Inventory Control
  • Financial Reports
  • Internal Controls
  • Product Data Management
  • Journal Entries
  • PDM
  • A/R
  • PDF
  • Forwarders
  • CPA
  • Engineering Changes

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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