What does a document control coordinator do?
A document control coordinator is responsible for sorting and filing necessary documents for project management and business requirements. Document control coordinators compile reports, analyze contracts, and ensure that the documents are filled out accurately. They also check the validity of every contract and document and properly dispose of outdated ones. A document control coordinator should always adhere to the company's protocols and guidelines to maintain the safety and security of the information database and prevent unauthorized access to confidential data.
Document control coordinator responsibilities
Here are examples of responsibilities from real document control coordinator resumes:
- Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
- Convert all documents to PDF files for network access.
- Provide administrative support in a GMP production environment (medical device).
- Reconcile and correct PDM changes as necessary with the downstream ERP system.
- Review ECN assemblies revisions to match the revisions on the BOM and drawing.
- Verify the customer supply documentation is accurate by comparing the BOM to the drawing.
- Used PowerPoint to create special presentations and to show daily meeting schedules for conference rooms.
- Help with the creation of the monthly metric charts and do inquiry using JDE ERP system.
- Produce pdf format of drawings, system, production folders for easier access for production personnel.
- Transfer manually about 1500 documents into an FDA regulate electronic system in less than one (1) month.
- Assist project team with update drawings, RFI logs, NCR logs, transmittal logs, and action items.
- Conduct periodic QC exercises to ensure hard and soft documentation are properly code and accessible to other internal users.
- Assist with the development and setup of the EDMS database for the project and maintain user access to the system.
- Update and maintain the documentation portion of the MRP system for the purchasing, planning, and customer service departments.
- Support the activities of other QA team members as needed through clerical support, supply ordering and other general office duties.
Document control coordinator skills and personality traits
We calculated that 16% of Document Control Coordinators are proficient in Patients, Data Entry, and Infection Control. They’re also known for soft skills such as Writing skills, Interpersonal skills, and Organizational skills.
We break down the percentage of Document Control Coordinators that have these skills listed on their resume here:
- Patients, 16%
Managed quality of care improvement initiatives for patients and other mandated hospital standards through surveys and information sessions.
- Data Entry, 8%
Verified data entry of updated documents; regulated manufacturing documents to ensure they conformed to formatting requirements prior to distribution.
- Infection Control, 6%
Provide educational training regarding modes of transmission education to staff as well as additional infection control education as deemed necessary.
- FDA, 5%
Skilled in working in ISO13485 environment; regularly participate with FDA inspections; Provide support during external/internal audits/inspections.
- Infection Prevention, 5%
Developed and implemented Infection Prevention orientation program for new employees and also multiple educational presentations for staff, formal and informal.
- ISO, 5%
Provided coordination of procedures, instructions, specifications and to ensure conformance to ISO standards and customer specifications/requirements.
Most document control coordinators use their skills in "patients," "data entry," and "infection control" to do their jobs. You can find more detail on essential document control coordinator responsibilities here:
Writing skills. To carry out their duties, the most important skill for a document control coordinator to have is writing skills. Their role and responsibilities require that "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." Document control coordinators often use writing skills in their day-to-day job, as shown by this real resume: "document control, reception, inventory, dispatch, customer service, technical writing for iso work instructions and audits. "
Interpersonal skills. Another essential skill to perform document control coordinator duties is interpersonal skills. Document control coordinators responsibilities require that "secretaries and administrative assistants interact with clients, customers, or staff." Document control coordinators also use interpersonal skills in their role according to a real resume snippet: "demonstrated excellent organizational, interpersonal, written and verbal communication skills with clients, supervisor, and command leadership. "
Organizational skills. This is an important skill for document control coordinators to perform their duties. For an example of how document control coordinator responsibilities depend on this skill, consider that "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a document control coordinator: "interview, hire and train 45 employees through professional development, site observations, and 1-on-1 coaching to improve organizational outcomes. ".
The three companies that hire the most document control coordinators are:
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Document control coordinator vs. Assistant supervisor
An assistant supervisor is responsible for assisting supervisors in various tasks and functioning as their point of contact to coordinate with employees in a company, ensuring that their needs are understood and relayed. Aside from overseeing the operations of workflow and workforce, an assistant supervisor's duties will also revolve around clerical tasks such as preparing reports and necessary documents, handling the leaves of employees, and other forms of correspondence. Furthermore, an assistant supervisor can also recruit and train staff, assign workload and verify documentation procedures.
These skill sets are where the common ground ends though. The responsibilities of a document control coordinator are more likely to require skills like "patients," "data entry," "infection control," and "fda." On the other hand, a job as an assistant supervisor requires skills like "customer service," "safety procedures," "direct supervision," and "payroll." As you can see, what employees do in each career varies considerably.
Assistant supervisors tend to make the most money working in the government industry, where they earn an average salary of $44,813. In contrast, document control coordinators make the biggest average salary, $59,278, in the construction industry.The education levels that assistant supervisors earn slightly differ from document control coordinators. In particular, assistant supervisors are 2.1% less likely to graduate with a Master's Degree than a document control coordinator. Additionally, they're 0.0% more likely to earn a Doctoral Degree.Document control coordinator vs. Service supervisor
A customer service supervisor's role is to oversee a team of customer service workers, ensuring their efficiency when it comes to engaging and assisting clients, all in the joint effort to boost sales and improve the client base. Aside from leading and supervising colleagues, a customer service supervisor must prepare progress reports about the team's workflow, set goals, devise strategies, verify all return refund operations, and coordinate with other managers and supervisors outside the unit. Furthermore, they must also handle calls and other forms of correspondence, building rapport while lending a helping hand.
In addition to the difference in salary, there are some other key differences worth noting. For example, document control coordinator responsibilities are more likely to require skills like "data entry," "infection control," "infection prevention," and "iso." Meanwhile, a service supervisor has duties that require skills in areas such as "cleanliness," "safety procedures," "patient care," and "direct supervision." These differences highlight just how different the day-to-day in each role looks.
Service supervisors earn similar levels of education than document control coordinators in general. They're 2.9% more likely to graduate with a Master's Degree and 0.0% more likely to earn a Doctoral Degree.Document control coordinator vs. Assistant office manager
An assistant office manager's role is to perform administrative and management support-related tasks. Most of the responsibilities revolve around gathering information and maintaining a database, preparing presentations and processing necessary documents, arranging schedules and appointments, and taking charge of the procurement of office supplies. Furthermore, an assistant office manager may take part in maintenance activities and decisions, devise plans to maximize space, improve the office environment, and even attend meetings on behalf of the manager.
The required skills of the two careers differ considerably. For example, document control coordinators are more likely to have skills like "data entry," "infection control," "fda," and "infection prevention." But a assistant office manager is more likely to have skills like "customer service," "financial statements," "front desk," and "appointment scheduling."
Assistant office managers earn the best pay in the finance industry, where they command an average salary of $50,341. Document control coordinators earn the highest pay from the construction industry, with an average salary of $59,278.Most assistant office managers achieve a similar degree level compared to document control coordinators. For example, they're 2.9% less likely to graduate with a Master's Degree, and 0.1% less likely to earn a Doctoral Degree.Document control coordinator vs. Project planner
A project planner is responsible for determining project management procedures according to business requirements and client specifications. Project planners schedule deliverables of outputs for every milestone to ensure that the team follows the track of guidelines, adhering to the company policies and project plans. They write status reports, conduct cost expenses analysis, and strategize techniques in maximizing the team's productivity and efficiency. A project planner also identifies opportunities to improve project workloads and adjust procedures as necessary to meet the highest goals and objectives.
Types of document control coordinator
Updated January 8, 2025











