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Working As a Document Control Specialist

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Evaluating Information to Determine Compliance with Standards
  • Mostly Sitting

  • $41,000

    Average Salary

What Does A Document Control Specialist Do At Jacobs

* Coordinates and administers assigned configuration management activities relative to identification, control, and accounting for engineering documents, specifications, and vendor documents
* Ensures that customer, internal and external, requirements are implemented
* Perform assignments of limited scope and complexity following established policies and procedures under close supervision
* Establishes procedures for and implements the introduction of changes to engineering documents
* Reviews and analyzes engineering documents, specifications, and vendor documents coordinates changes with engineering and support
* Production of engineering document and specifications for projects
* years’ experience required, BioPharma or other industry experience referred
* BA or BS required
* Excellent oral and written communication skills required
* MS Office skills (Word, Excel, PowerPoint, Access, Visio) required
* Adobe Acrobat skills preferred
* Ability to lift 15
* pounds is required
* At Jacobs, we help prepare people for new opportunities and challenges.
* With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive.
* From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you’ll find a flourishing career here at Jacobs

What Does A Document Control Specialist Do At Hologic

* Follows standard practices and procedures when analyzing situations or data.
* Exercises good judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
* Self-starter to complete tasks with little to no instruction on day-to-day tasks and workload.
* Experience leading teams and assuming a leadership role when judgment calls are required in the absence of Manager
* Ability to build strong relationships with employees at all levels of the organization: internal and external
* Liaison between Quality, Operations, PMO, etc., to ensure the appropriate changes are properly documented.
* Ability to enforce corporate standards and procedures in accordance with governing guidelines
* Coordination with change order Originators to create, revise or obsolete documentation with the appropriate approvals.
* Track and coordinate change order completion, approval, and implementation.
* Strong interpersonal skills, time management, and organizational skills
* Provide troubleshooting and audit assistance as needed
* May perform some administrative duties such as filing and correspondence.
* May include other duties as defined by the Engineering Services department management

What Does A Document Control Specialist Do At Kelly Services

* include the following.
* Other duties may be assigned
* Prepare and release factory documents package
* Process changes to factory documents at manufacturing or sales request
* Manage hold status for stock codes and open jobs
* Support the engineering department with used reports, open job status, PO status
* Prepare excel spreadsheets for various engineering tasks
* Set Up new, Maintain, obsolete verify accuracy of part numbers in Syspro
* Maintain the DCO log
* Check DCO's package
* Check DCO's for accuracy when they are finished
* Release Documents via DCO procedure
* Create Certificate of Conformance documents as requested by sales and engineering
* Provide Controlled documents as needed
* File and maintain drawings and FA/FW approvals
* Maintain company documents
* Manage and/or create work instructions as needed
* Manage and/or create all company forms
* Assist other departments as needed
* Maintain company Training database
* Create and maintain training tests and answers

What Does A Document Control Specialist Do At Quidel Corporation

* Coordinates the review and prioritization in the processing of ECOs to ensure compliance to internal and external standards and timely processing while maintaining high quality standards.
* Work with Quality Assurance Management and other departments in the generation, modification and processing of document changes within defined procedures, including changes associated with company projects such as new products, put-ups, equipment and components.
* Supports the cross-functional review and approval of document changes, including facilitating discussion, resolving ECO issues, and ensuring high quality review and participation by all members.
* Participate in product launch core teams by attending meetings, creating and maintaining QA deliverables such as Design Trees, X-revisions, BOMs, and launch status updates.
* Provide guidance in the execution of the X
* Revision process by monitoring performance of X
* Revisions, performing training and holding training or informational meeting with other department members.
* Work with QA Management to develop metrics in the ECO process for the purposes of monitoring performance and reporting to departmental management.
* Understand how document changes affect material and ensure material is handled appropriately.
* Understand how ERP configurations and control systems affect job functions (inside and outside the department), recommend configuration changes and initiate improvement.
* Monitor and perform the incorporation of redlines per approved ECOs
* Perform R&D’s incorporation of X-revisions for process improvements and product launches.
* Perform checking of artwork documentation, drawings, and BOMs.
* Maintain and audit document, change control and other QA department files, as well as associated electronic logs and databases per GMPs, Federal Regulations, International Standards, and company procedures.
* Provide Corrective/Preventive Action Request responses and perform their associated follow up activon control systems, with preference in coordination and administration of systems within a QSR/ISO and high volume manufacturing work environment

What Does A Document Control Specialist Do At Five Prime Therapeutics

* Maintain and continuously improve the Document Control system and processes to ensure compliance with current GXPs.
* Work with primary originators of documents to ensure that GXP-related SOPs and forms are reviewed, edited, formatted, and approved in a timely manner.
* Author Quality, GMP, and GXP related SOPs and forms as assigned, and work with functional departments to ensure accuracy, feasibility and completeness.
* Issue Document Change Requests (DCRs) and document status reports.
* Update and maintain document tracking spreadsheets, document databases (if any), including data entry for tracking documents.
* Provide guidance and training to employees on document control systems and procedures.
* Manage the document periodic review program.
* Obtain, monitor, and report on document control metrics, and oversee document control compliance for the Quality department.
* Training Administration responsibilities: Serve as a training representative for Quality with other departments, and as a project resource for training projects, as required.
* Administer the GXP training program at FivePrime, including by maintaining master copies of all FivePrime training materials.
* Maintain complete and accurate training records for personnel involved in GXP activities and maintain an active list of all such personnel.
* Perform audits on training files to ensure that all GXP employees are meeting their training requirements.
* Assist managers and others in creating training curricula, materials, documentation, etc.
* Deliver training on document control and/or training procedures and practices as required.
* Evaluate the effectiveness of training programs, and implement recommended changes or enhancements when necessary.
* Obtain, monitor, and report on training metrics, and managing GXP training compliance.
* Quality responsibilities: Provide additional support to the Quality organization as required including maintaining original Quality documents, loading PDFs into the Quality SharePoint, updating controlled lists, etc.
* Comprehensive knowledge of Document Control standards, practices, and principles Experience in maintaining GXP training records, materials or courses Experience with an electronic Quality/Document Management System preferred.
* Experience in data gathering, metrics development, and report generation.
* Good organizational, project management skills and ability to perform varied tasks in a disciplined, consistent manner.
* Ability to analyze, interpret technical procedures and regulations; experience in writing procedures.
* Quality Assurance experience in the Pharmaceutical/Biotechnology industry, including the ability to identify and resolve document control and training compliance issues.
* Problem solver and ability to deal with a variety of concrete variables in situations where only limited standardization exists.
* Ability to influence and collaborate with others; detail- and results oriented Excellent written, verbal, and interpersonal communication skills.
* Experience with databases and has advanced knowledge of the Microsoft suite (e.g

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Document Control Specialist Career Paths

Document Control Specialist
Office Manager Owner Vice President
Vice President And Manager
10 Yearsyrs
Office Manager Project Manager Purchasing Manager
Supply Chain Manager
10 Yearsyrs
Office Manager Operations Manager Project Manager
Quality Manager
11 Yearsyrs
Technical Writer Business Analyst Quality Assurance Lead
Quality Assurance Manager
9 Yearsyrs
Technical Writer Project Manager Quality Manager
Director Of Quality
14 Yearsyrs
Technical Writer Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Assistant Manager Property Manager
Asset Manager
7 Yearsyrs
Assistant Manager Service Manager Quality Assurance Manager
Quality Systems Manager
12 Yearsyrs
Assistant Manager Manager Property Manager
Compliance Manager
9 Yearsyrs
Document Controller
Document Control Manager
8 Yearsyrs
Document Controller
5 Yearsyrs
Manager Service Manager Quality Assurance Manager
Regulatory Affairs Manager
8 Yearsyrs
Manager Account Manager Business Development Manager
Proposal Manager
10 Yearsyrs
Buyer Team Leader Production Supervisor
Quality Supervisor
7 Yearsyrs
Buyer Consultant Senior Accountant
Accounts Receivable Manager
6 Yearsyrs
Buyer Consultant Accounting Manager
Business Office Manager
7 Yearsyrs
Team Leader Owner/Operator Construction Manager
Design Manager
7 Yearsyrs
Contracts Administrator Analyst Senior Data Analyst-
Data Manager
6 Yearsyrs
Quality Assurance Analyst Technical Business Analyst Senior Technical Writer
Document Manager
7 Yearsyrs
Regulatory Affairs Specialist Clinical Trial Coordinator Clinical Research Coordinator
Clinical Trials Associate
6 Yearsyrs
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Average Length of Employment
Control Specialist 3.4 years
Top Careers Before Document Control Specialist
Cashier 4.8%
Secretary 2.6%
Top Careers After Document Control Specialist
Cashier 4.0%
Specialist 3.1%

Do you work as a Document Control Specialist?

Average Yearly Salary
$41,000
Show Salaries
$28,000
Min 10%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$41,000
Median 50%
$61,000
Max 90%
Best Paying Company
Thermo Fisher Scientific
Highest Paying City
Redwood City, CA
Highest Paying State
New Jersey
Avg Experience Level
2.8 years
How much does a Document Control Specialist make at top companies?
The national average salary for a Document Control Specialist in the United States is $42,015 per year or $20 per hour. Those in the bottom 10 percent make under $28,000 a year, and the top 10 percent make over $61,000.

Real Document Control Specialist Salaries

Job Title Company Location Start Date Salary
Document Control Specialist Barosense, Inc. Redwood City, CA Feb 25, 2008 $70,800
Document Control Specialist Barosense, Inc. Redwood City, CA Jan 04, 2008 $70,800
Specialist II, Document Control Pacific Biosciences of California, Inc. Menlo Park, CA Mar 23, 2015 $70,000
Document Control Specialist DJO, LLC Vista, CA Jul 12, 2016 $65,112
Document Control Specialist Lighting Science Group Corporation Satellite Beach, FL Oct 17, 2013 $60,563
Document Control Specialist Lighting Science Group Corporation Satellite Beach, FL Feb 20, 2012 $58,800
Regulatory Affairs and Document Control Specialist Boston Biomedical, Inc. Cambridge, MA Mar 09, 2016 $50,300
Regulatory Affairs and Document Control Specialist Boston Biomedical, Inc. Cambridge, MA Sep 09, 2016 $50,300
Document Control Specialist KSC Industries, Inc. Chula Vista, CA Feb 10, 2015 $38,000
Mechanical Drafter/CAD Document Control Specialist Trend Technologies, LLC Elk Grove Village, IL Aug 24, 2016 $36,400
CAD File Document Control Specialist Trend Technologies LLC Elk Grove Village, IL Aug 27, 2015 $35,734
Document Control (Regulatory) Specialist Venice Baking Co. El Segundo, CA Jul 22, 2013 $31,660

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Top Skills for A Document Control Specialist

  1. Document Control Procedures
  2. Computer Database
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Reviewed documents for completeness, accuracy, and authenticity by performing quality reviews and complying with document control procedures.
  • Developed and maintained a comprehensive filing systems/computer database to retain all documents.
  • Administered and maintained all documentation control systems and related data entry control systems for completeness and accuracy.
  • Experienced in inspecting, derivative classifying, and implementing quality control methodologies to ensure compliance with quality assurance standards and procedures.
  • Performed one-on-one-training on electronic document management system.

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Top 10 Best States for Document Control Specialists

  1. Pennsylvania
  2. Rhode Island
  3. Nevada
  4. Delaware
  5. Maryland
  6. New Jersey
  7. District of Columbia
  8. Kansas
  9. New York
  10. California
  • (284 jobs)
  • (21 jobs)
  • (32 jobs)
  • (13 jobs)
  • (126 jobs)
  • (126 jobs)
  • (50 jobs)
  • (44 jobs)
  • (176 jobs)
  • (593 jobs)

Document Control Specialist Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 6,614 Document Control Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Document Control Specialist Resume

View Resume Examples

Document Control Specialist Demographics

Gender

Female

67.0%

Male

24.0%

Unknown

9.0%
Ethnicity

White

59.5%

Hispanic or Latino

18.2%

Black or African American

11.4%

Asian

7.4%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

60.0%

French

5.6%

Portuguese

3.9%

Chinese

3.9%

German

3.9%

Russian

3.3%

Mandarin

2.2%

Polish

2.2%

Hmong

1.7%

Vietnamese

1.7%

Carrier

1.7%

Persian

1.7%

Arabic

1.7%

Korean

1.1%

Armenian

1.1%

Irish

1.1%

Japanese

1.1%

Cantonese

1.1%

Swedish

0.6%

Turkish

0.6%
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Document Control Specialist Education

Schools

University of Phoenix

30.1%

Houston Community College

10.6%

Strayer University

7.7%

University of Houston

7.0%

Kaplan University

3.9%

Ashford University

3.7%

American InterContinental University

3.7%

The Academy

3.0%

Arizona State University

3.0%

Texas A&M University

2.8%

Texas Southern University

2.6%

Lamar University

2.6%

Texas State University

2.6%

University of Houston - Downtown

2.6%

Mission College

2.5%

Portland Community College

2.5%

Northern Virginia Community College

2.5%

De Anza College

2.3%

Front Range Community College

2.1%

Middlesex County College

2.1%
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Majors

Business

36.5%

Accounting

5.9%

Health Care Administration

5.0%

Psychology

4.5%

Management

4.5%

Criminal Justice

4.5%

General Studies

4.0%

Communication

3.9%

Computer Science

3.8%

Liberal Arts

3.5%

English

3.1%

Drafting And Design

2.9%

Computer Information Systems

2.7%

Human Resources Management

2.6%

Legal Support Services

2.4%

Education

2.2%

Marketing

2.1%

Medical Assisting Services

2.1%

Biology

2.0%

Electrical Engineering

1.9%
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Degrees

Bachelors

37.3%

Other

27.7%

Associate

16.9%

Masters

8.4%

Certificate

6.3%

Diploma

2.3%

Doctorate

0.7%

License

0.3%
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What Is It Like To Work As A Document Control Specialist

3.0

Adequate pay for boring work.

May 23, 2019 on Zippia

What was your job title?

Document Control Specialist.. Show More

What do you like the most about working as Document Control Specialist?

The position lets me use my skills in Microsoft Word, Excel, and PowerPoint. My original training was as a newspaper copy-editor, a "dying" field. Document Control in biotech gave me the opportunity to use those skills in a field which is growing and which pays better... Show More

What do you NOT like?

Biotech field is volatile. Most other departments have high changeover in personnel. Frequent changes in policy / expectations due to changes in management and ownership. The company I work for has been bought and sold twice to larger companies in my fifteen years here... Show More

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Updated May 19, 2020