Document control specialists ensure that their organization's forms are created according to legal and company regulations. They process and analyze critical documents like requests for information (RFI), archive documents, and even review incoming papers.

Document control specialists may also be required to create digital copies of various forms and documents for archives. The job tends to be repetitive because it involves continually checking documents for specific parents.

A day in the life of a document control specialist may involve organizing, scanning, and archiving documents. They may also retrieve records from the archives and create copies as needed. Some document control specialists may train staff on proper documentation procedures. In specific situations, these professionals also assist with file migrations and administrative tasks.

To become a document control specialist, you need a minimum of a high school diploma. However, some employers favor applicants with an associate's degree when filling this role. You also need skills like organization, prioritization, and multitasking.

What Does a Document Control Specialist Do

There are certain skills that many document control specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

Learn more about what a Document Control Specialist does

How To Become a Document Control Specialist

If you're interested in becoming a document control specialist, one of the first things to consider is how much education you need. We've determined that 48.8% of document control specialists have a bachelor's degree. In terms of higher education levels, we found that 4.5% of document control specialists have master's degrees. Even though most document control specialists have a college degree, it's possible to become one with only a high school degree or GED.

Learn More About How To Become a Document Control Specialist

Document Control Specialist Career Paths

Average Salary for a Document Control Specialist

Document Control Specialists in America make an average salary of $43,093 per year or $21 per hour. The top 10 percent makes over $63,000 per year, while the bottom 10 percent under $29,000 per year.
Average Document Control Specialist Salary
$43,093 Yearly
$20.72 hourly

What Am I Worth?

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Roles and Types of Document Control Specialist

The role of a document control specialist includes a wide range of responsibilities. These responsibilities can vary based on an individual's specific job, company, or industry.Here are some general document control specialist responsibilities:

  • Coordinates and administers assigned configuration management activities relative to identification, control,
  • Follows standard practices and procedures when analyzing situations or data. Exercises good judgment within generally defined practices
  • Include the following. Other duties may be assigned prepare

There are several types of document control specialist, including:

Document Control Coordinator

Role:

Companies often accumulate documents throughout a period of time. These documents may be physical copies or digital copies. Looking for documents and document-handling, in general, may become a nightmare if there is no proper storage or if there is no organized way of filing. Companies who like to ensure that all company-related documents are accounted for often hire document control coordinators.

Document control coordinators are responsible for filing and safekeeping documents. They manage the storage, whether physical or digital, of company-related files. In addition to this, they are also in charge of checking and validating the documents to ensure the integrity, quality, and accuracy of their contents. They also update file trackers and other similar tracking tools to ensure that all documents are accounted for at all times.

This job requires a high level of organizing skills. It may also require an affinity for innovation since document control coordinators must continuously find ways to make document-handling more efficient. If these are activities that interest you, you might want to give this career a try.
  • Average Salary: $44,086
  • Degree: Bachelor's Degree

Document Coordinator

Role:

Document coordinators perform administrative tasks for businesses or organizations. They maintain and operate filing systems, make sure documents are correct and accurate, and keep documents organized and up to date.

They are responsible for managing office supplies and supervising data entry personnel as well. As a document coordinator, you are basically working as a top-notch secretary. Most often, you will be hired by hospitals, government agencies, or business corporations to organize their paperwork.

Everything that has to do with documents will be your business, from sorting mail to labeling papers, filing proposals, or archiving spreadsheets, reports, and proposals. You will work in an office setting, of course, rocking business hours from 9 to 5, except when they need you during an audit or if you work in a hospital in rotating shifts.
  • Average Salary: $42,975
  • Degree: Bachelor's Degree

Document Controller

Role:

Many people complain that wrangling paperwork at work is a full-time job. For the document controller, paperwork actually is their full-time job. The document controller helps a business keep track of and manage important documents, both in electronic form and in hard copy form.

The document controller needs to be highly organized in order to keep track of important documents and retrieve them at a moment's notice, from blueprints to contracts. The document controller also needs to be very familiar with procedures around signing documents and retaining them, which is especially important if the business has to follow many legal regulations.

About half of document controllers have bachelor's degrees, although many are successful with only an associate's or high school degree. No matter how they get to the position, many businesses will agree that the document controller is crucial to the company's success. Otherwise, everybody else would have to spend their day digging through files.
  • Average Salary: $41,157
  • Degree: Bachelor's Degree

States With The Most Document Control Specialist Jobs

Mouse over a state to see the number of active document control specialist jobs in each state. The darker areas on the map show where document control specialists earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Document Control Specialist Jobs By State

RankStateNumber of JobsAverage Salary
1California2,570$51,025
2Texas1,663$43,299
3Florida1,659$38,126
4New York1,225$39,534
5Georgia1,041$38,862
6Pennsylvania1,039$44,478
7Massachusetts1,035$44,631
8North Carolina948$41,240
9Illinois922$45,301
10Virginia882$52,471
11Ohio823$45,190
12Michigan731$41,614
13New Jersey700$49,719
14Maryland654$40,540
15Indiana587$41,780
16Minnesota576$38,738
17Arizona532$47,099
18Wisconsin521$41,789
19Washington520$48,088
20Colorado502$38,742
21Tennessee462$36,113
22Missouri434$39,321
23Alabama427$43,403
24Iowa400$37,022
25South Carolina385$41,389
26Oregon312$43,694
27Utah283$41,436
28Kentucky282$44,934
29Connecticut270$48,657
30Kansas261$39,154
31Louisiana257$41,848
32Arkansas244$40,201
33New Hampshire221$38,245
34Oklahoma218$34,462
35Nevada206$50,402
36Nebraska195$40,307
37Mississippi189$41,801
38New Mexico154$42,865
39Idaho137$38,891
40Delaware128$44,934
41Hawaii114$45,864
42West Virginia105$44,708
43Montana92$39,338
44North Dakota83$38,485
45Maine83$41,600
46Rhode Island80$47,293
47Alaska79$42,818
48Wyoming73$41,161
49South Dakota72$39,971
50Vermont66$33,595

Document Control Specialist Education

Document Control Specialist Majors

36.5 %

Document Control Specialist Degrees

Bachelors

48.8 %

Associate

27.6 %

High School Diploma

11.0 %

Top Colleges for Document Control Specialists

1. Stanford University

Stanford, CA • Private

In-State Tuition

$51,354

Enrollment

7,083

Admissions
Most Popular Majors
Computer Science
Business
Biology
Education
Electrical Engineering

2. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition

$55,584

Enrollment

10,764

Admissions
Most Popular Majors
Education
Biology
Business
Computer Science
Health Care Administration

3. Northwestern University

Evanston, IL • Private

In-State Tuition

$54,568

Enrollment

8,451

Admissions
Most Popular Majors
Biology
Business
Liberal Arts
Communication
Psychology

4. Maine Maritime Academy

Castine, ME • Private

In-State Tuition

$13,478

Enrollment

979

Admissions
Most Popular Majors
Business
Biology

5. University of Southern California

Los Angeles, CA • Private

In-State Tuition

$56,225

Enrollment

19,548

Admissions
Most Popular Majors
Business
Computer Science
Education
Communication
Biology

6. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition

$7,309

Enrollment

9,142

Admissions
Most Popular Majors
Liberal Arts
Business
Education
Biology
Psychology

7. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition

$9,808

Enrollment

13,990

Admissions
Most Popular Majors
Biology
Accounting
Psychology
Computer Science
Business

8. Villanova University

Villanova, PA • Private

In-State Tuition

$53,308

Enrollment

6,819

Admissions
Most Popular Majors
Business
Biology
Communication
Accounting
Marketing

9. San Diego State University

San Diego, CA • Private

In-State Tuition

$7,488

Enrollment

30,018

Admissions
Most Popular Majors
Business
Education
Biology
Psychology
Liberal Arts

10. Bentley University

Waltham, MA • Private

In-State Tuition

$49,880

Enrollment

4,177

Admissions
Most Popular Majors
Accounting
Business
Marketing
Computer Information Systems
Communication

Top Skills For a Document Control Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 7.1% of document control specialists listed sharepoint on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Choose From 10+ Customizable Document Control Specialist Resume templates

Zippia allows you to choose from different easy-to-use Document Control Specialist templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Document Control Specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Document Control Specialist Resume

Document Control Specialist Demographics

Document Control Specialist Gender Distribution

Female
Female
74%
Male
Male
26%

After extensive research and analysis, Zippia's data science team found that:

  • Among document control specialists, 73.9% of them are women, while 26.1% are men.

  • The most common race/ethnicity among document control specialists is White, which makes up 67.7% of all document control specialists.

  • The most common foreign language among document control specialists is Spanish at 60.0%.

Online Courses For Document Control Specialist That You May Like

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1. Build an End-to-End Data Capture Pipeline using Document AI

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This is a self-paced lab that takes place in the Google Cloud console. In this lab you use Cloud Functions and Pub/Sub to create an end-to-end document processing pipeline using Document AI. The Document AI API is a document understanding solution that takes unstructured data, such as documents and emails, and makes the data easier to understand, analyze, and consume. In this lab, you will create a document processing pipeline that will automatically process documents that are uploaded to Cloud...

See More on Coursera

2. Documentation and Usability for Cancer Informatics

coursera

Introduction: Cancer datasets are plentiful, complicated, and hold information that may be critical for the next research advancements. In order to use these data to their full potential, researchers are dependent on the specialized data tools that are continually being published and developed. Bioinformatics tools can often be unfriendly to their users, who often have little to no background in programming (Bolchini et al. 2008). The usability and quality of the documentation of a tool can be...

See More on Coursera

3. Best Practices in Document Management

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4.4
(3,964)

Develop your cost-effective and future-proof documentation strategy...

See More on Udemy
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Best States For a Document Control Specialist

Some places are better than others when it comes to starting a career as a document control specialist. The best states for people in this position are Virginia, California, Nevada, and New Jersey. Document control specialists make the most in Virginia with an average salary of $52,471. Whereas in California and Nevada, they would average $51,025 and $50,402, respectively. While document control specialists would only make an average of $49,719 in New Jersey, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Nevada

Total Document Control Specialist Jobs: 206
Highest 10% Earn:
$81,000
Location Quotient:
1.1

2. Virginia

Total Document Control Specialist Jobs: 882
Highest 10% Earn:
$77,000
Location Quotient:
1.04

3. New Jersey

Total Document Control Specialist Jobs: 700
Highest 10% Earn:
$72,000
Location Quotient:
0.98
Full List Of Best States For Document Control Specialists

How Do Document Control Specialist Rate Their Jobs?

What do you like the most about working as Document Control Specialist?

The position lets me use my skills in Microsoft Word, Excel, and PowerPoint. My original training was as a newspaper copy-editor, a "dying" field. Document Control in biotech gave me the opportunity to use those skills in a field which is growing and which pays better. Show More

What do you NOT like?

Biotech field is volatile. Most other departments have high changeover in personnel. Frequent changes in policy / expectations due to changes in management and ownership. The company I work for has been bought and sold twice to larger companies in my fifteen years here. Show More

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Top Document Control Specialist Employers

Most Common Employers For Document Control Specialist

RankCompanyAverage SalaryHourly RateJob Openings
1Jacobs Engineering Group$80,797$38.8441
2Xerox$63,566$30.5615
3Exxon Mobil$61,510$29.5722
4Fluor Corporation$56,255$27.0541
5Johnson & Johnson$54,223$26.0720
6Chevron$54,019$25.9715
7Bechtel Corporation$52,557$25.2754
8Ocwen Financial$47,968$23.0634
9Lockheed Martin$45,202$21.7317
10KBR$44,006$21.1659

Document Control Specialist Videos