Document control specialist job description

Collaboration drives Nordson's success as a market leader in Industrial Precision Solutions and Advanced Technology. Our employees thrive in an environment where we help each other reach our personal best and enable our company to continuously improve and grow, and our customers to succeed. You will find Nordson employees sharing our success by giving back in the communities around the world where we live and work.
Essential Job Duties and Responsibilities

Responsible for entering engineering documents into Oracle (ERP System), adding the part number, and populating all appropriate fields then communicating to organizations as appropriate Enters bills of materials (BOM) into Oracle ERP system including setting up items for correct inventory control allocations Generates Oracle BOMs per drawings and Oracle Routings as required Releases new and revised (per ECO) documents and part numbers in Product Data Management software, Oracle (ERP System) and a PDF copy of the document on the release document server. Ensures all Quality/Engineering records are controlled and current Processes and controls storage of Quality Records which includes change requests, procedures, specifications, reports, drawings, electronic and hardcopy archives Competently understands and works under the guideline, policies, procedures, and instructions of the Quality Management System Tracks, and facilitates timely documentation review, approval, and implementation Ensure only most recent versions of documents are available for use and that they are available as needed Manages aspects of the change analyst's day-to-day activities and support with a key focus on product data management and how it impacts manufacturing, quality, compliance, supply chain, and logistics Develops and updates document control processes, workflows, and procedures with commitment to continuous improvement Reviews all engineering change packages for completeness and compliance with internal database and process requirement standards Provide ECO status, reporting, and other report generation as needed All other duties as assigned by Quality Manager


Education and Experience Requirements


High School diploma or equivalent


Skills and Abilities


Minimum 3 years' experience in document control or similar. Experience working in Oracle, or related ERP System. Proficient in Product Data Management software Ability to read technical drawings and documents Expert knowledge of change management practices and standards Experience in implementation of change management programs Proficient in document control processes in a diverse manufacturing environment Proficient in MS Office Excellent communication skills both written and oral with the ability to communicate at the employee, manager and upper management levels Self-motivated individual with the ability to work independently as well as in a team environment Solid organization and planning skills, with strong attention to detail Superior customer service skills


Working Conditions and Physical Demands


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.


Travel Required


None

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Nordson Corporation provides equal employment opportunity to all applicants and employees. No person is to be discriminated against in any aspect of the employment relationship due to race, religion, color, sex, age, national origin, ancestry, disability, sexual orientation, gender identity, genetic information, citizenship status, marital status, pregnancy, veteran status or any other status protected by applicable federal, state, or local law.All employment offers are contingent upon successful completion of our pre-employment drug screening and background/criminal check, consistent with applicable laws.

Terumo Medical Corporation (TMC) develops, manufactures, and markets a complete, solutions-based portfolio of high-quality medical devices used in a broad range of applications for numerous areas of the healthcare industry. TMC places a premium on providing customers with world-class products, training and education programs that drive clear economic value, better clinical outcomes and improved quality of life for patients. TMC is part of Tokyo-based Terumo Corporation; one of the world's leading medical device manufacturers with $5+ billion in sales, 20,000+ employees worldwide and operations in more than 160 nations. Terumo Medical Corporation is comprised of two strategic business divisions: Terumo Interventional Systems and Terumo Medical Products.

This Document Center associate is the expert in maintaining control of all quality documentation. This position works independently, with minimal supervision, in accomplishing daily tasks and advising others. This position trains others in the use of document control software, and works closely with all departments to maintain a compliant program. This position is responsible for organizing, maintaining, and updating all controlled documents. All functions of the document center must be in compliance with quality system GMP and ISO standards.
Job Details:
1. Responsible to follow requirements of applicable national and international regulations.
2. Assists with maintenance and continual improvements of the document control process.
3. Assists with creating, editing, and proofreading documents.
4. Responsible for control of documents issued to TE, TC, and other Terumo affiliates.
5. Processes engineering change order using software systems; including TMSWeb and JDE.
6. Revises documents, routes documents for approval, issues approved documents and distributes as required.
7. Assists with training management and employees in documentation control and change management.
8. Assists with maintenance of Document Center Metrics regarding document activity and status.
9. Assists and works on NCRs as needed regarding Document Center issues.
10.Serves on TMC multi-functional quality system improvement teams, particularly for initiatives related to document control.
11.Associate participates in project performance team meetings on behalf of the job unit in order to provide ideas, methods, or processes for unit/company performance improvement.
12.Performs other job related duties as assigned.
Knowledge, Skills, AbilitiesStrongcomputer knowledge (MS Office) and technical writing skills. Ability to clearly communicate, both verbal and written. Must have strong proofreading skills and organizational skills, as well as exemplary attention to detail due to demand for accuracy in controlled documents. Must have demonstrated initiative and ability to work independently while handling multiple tasks. Good theoretical knowledge with ISO standards (EN 13485, EN 15223)/regulatory requirements (21 CFR 820 and related labeling regulations). Strong organizational skills, attention to detail and ability to handle multiple tasks. Knowledge of manufacturing helpful.
Background, ExperiencesEntry level position that requires an Associate's Degree, 4-year degree preferred.
It is Terumo's policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As a Company, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

Hill International is seeking a Document Control Specialist in Washington, DC.


Responsibilities

• Experience with Newforma is preferred but not required (training will be provided).
• Must pass a limited scope background investigation
• Full Covid-19 vaccination is recommended. Mandatory vaccinations and proof of vaccination are subject to client requirements, federal, state or local law.

Qualifications

• Responsible for overseeing the transfer and storage of project files such as requests for information (RFIs), submittals, and design documents using an online collaborative tracking system (Newforma).
• Assist with the development of document flow procedures
• Set up and manage document files in hard copy and electronic form
• Maintain document management repository
• Distribute and track electronic and physical contract deliverables and controlled documents
• Implement document control policies and procedures
• Perform periodic review of contract/project files
• Electronically scan and store documents

About Us

Hill International is an international construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claims avoidance to clients involved in major construction projects worldwide. Hill has participated in over 10,000 project assignments with a total construction value of more than $600 billion. Hill is a publicly traded company listed on the New York Stock Exchange (NYSE: HIL), and is headquartered in Philadelphia, Pennsylvania. (www.hillintl.com)

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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