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Document control specialist skills for your resume and career

Updated January 8, 2025
5 min read
Document control specialist example skills
Below we've compiled a list of the most critical document control specialist skills. We ranked the top skills for document control specialists based on the percentage of resumes they appeared on. For example, 7.1% of document control specialist resumes contained sharepoint as a skill. Continue reading to find out what skills a document control specialist needs to be successful in the workplace.

15 document control specialist skills for your resume and career

1. SharePoint

Here's how document control specialists use sharepoint:
  • Managed revision control of the procedures including releasing documents for revision and postings of approved revisions using SharePoint software.
  • Documented, formatted, approved, and uploaded via SharePoint to corporate intranet site before regulatory auditors arrived.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how document control specialists use customer service:
  • Performed customer service retrieval and formatting preparation of documents, and assisted with compilation of regulatory submissions.
  • Modeled customer service for clients and promoted client satisfaction in every team member interaction.

3. ISO

Here's how document control specialists use iso:
  • Coordinated with the Regulatory/Quality Department and several engineering departments to process ISO and federally regulated documents.
  • Maintained internal quality management system in accordance with companies ISO - International Standard of Procedure.

4. FDA

The Food and Drug Administration (FDA) is a division of the US Department of Health and Human Services that regulates the production and sale of food, pharmaceutical products, medical equipment, and other consumer goods, as well as veterinary medicine. The FDA is now in charge of overseeing the manufacture of products like vaccines, allergy treatments, and beauty products.

Here's how document control specialists use fda:
  • Provided expertise in video and photographic needs for documentation of FDA regulated testing in aseptic environments.
  • Maintained regulatory compliance integrity; updated and closed Biologic Product Deviation files for FDA.

5. Computer Database

A database or a computer database is a cluster of structured information stored in an electronic archive. This electronic data is administered through a database management system (DBMS), both (data and DBMS) of which are collectively referred to as a database system. The data is normally portrayed in the form of rows and columns for easy organization, management, alteration, and access. The organization of data in computer database enables users to write and query data efficiently.

Here's how document control specialists use computer database:
  • Developed and maintained a comprehensive filing systems/computer database to retain all documents.
  • Manage a large computer database that contains all sensitive documentation.

6. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how document control specialists use data entry:
  • Performed clerical and data entry functions within the organization database using applications such as Microsoft Word and Microsoft Excel.
  • Administered and maintained all documentation control systems and related data entry control systems for completeness and accuracy.

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7. GMP

GMP stands for Good Manufacturing Practice. It is a system that ensures that all products like food, beverages, and medicinal drugs that are produced comply with the quality standards. It helps in minimizing the risks and hazards that cannot be eliminated after the testing of final products.

Here's how document control specialists use gmp:
  • Maintained original training records for all associates conducting or supporting GMP activities.
  • Developed strategies for improvement of document revision and GMP personnel support.

8. Hard Copy

Here's how document control specialists use hard copy:
  • Prepare and distribute Engineering document packages in hard copy or electronic format in accordance with project distribution requirements.
  • Documented issuance, electronically and in hard copy format, upholding confidentiality of completed notebooks.

9. Excellent Organizational

Here's how document control specialists use excellent organizational:
  • Utilized excellent organizational skills to process plaintiff records quickly and efficiently.

10. CAD

Here's how document control specialists use cad:
  • Generate piece/part mechanical drawing, assembly, isometric and manufacturing drawings using Auto Cad.
  • Sketch all views, necessary to generate a CAD drawing which will be used as primary documentation for manufacturing.

11. QMS

Here's how document control specialists use qms:
  • Maintained QMS documentation and records in electronic database.
  • Developed template documents for QMS (Quality Management System) documentation to formalize and to unify overall look of the documents.

12. EDMS

Here's how document control specialists use edms:
  • Ensured legibility and completeness of documents and records in accordance with governing procedures, utilized an EDMS document management system.
  • Organized and stored digital and paper documents using Electronic Document Management Systems (EDMS) thereby efficient document retrieval.

13. Engineering Drawings

Engineering drawings are technical drawings that tell about the requirements for engineering components or equipment. Such drawings have standardized languages and symbols. There are multiple types of engineering drawings such as isometric drawing, orthographic or multiview drawing, schematic drawings, one view, and two view drawings, etc.

Here's how document control specialists use engineering drawings:
  • Managed thousands of highly detailed files of engineering drawings, specifications, work instructions and drawings, including confidential documentation.
  • Revised internal engineering drawings in Adobe Illustrator as requested by specific Engineering Change Requests for production use.

14. Internal Audit

Internal audit is an evaluation process that ensures that a company's risk management, governing body, and other internal processes are running effectively. People who perform internal audits must be highly qualified, have experience, and knowledge to work accordingly with the international standards and the code of ethics.

Here's how document control specialists use internal audit:
  • Participated in Quality internal audits for Commercial and Automotive product specification review process based on ISO-9000 and TS-16949 standards.
  • Conducted internal audits that have resulted in changes and updates to some outdated manufacturing electronic documentations.

15. Solidworks

Here's how document control specialists use solidworks:
  • Provided MRP and SolidWorks support for engineering with updating drawing revisions and moving product assemblies to a controlled environment.
  • Created 3D AutoCAD designs complying with specifications utilizing SolidWorks 2013.
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List of document control specialist skills to add to your resume

The most important skills for a document control specialist resume and required skills for a document control specialist to have include:

  • SharePoint
  • Customer Service
  • ISO
  • FDA
  • Computer Database
  • Data Entry
  • GMP
  • Hard Copy
  • Excellent Organizational
  • CAD
  • QMS
  • EDMS
  • Engineering Drawings
  • Internal Audit
  • Solidworks
  • BOM
  • Purchase Orders
  • CAPA
  • ERP
  • Adobe Acrobat
  • Meeting Minutes
  • Part Numbers
  • R
  • Revision Control
  • Product Lifecycle Management
  • MasterControl
  • External Audits
  • RFI
  • Product Configuration
  • MRP
  • PDF
  • Corrective Action
  • Engineering Changes
  • Data Books
  • Access Database
  • ECN
  • Etq Reliance
  • Product Data Management
  • CCB
  • P Id
  • Lotus Notes
  • Environmental Monitoring
  • FedEx
  • SIMS
  • ECTD

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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