Document controller job description
Updated March 14, 2024
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Example document controller requirements on a job description
Document controller requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in document controller job postings.
Sample document controller requirements
- Proficient in Microsoft Office Suite
- Experience with document management software
- Excellent organizational skills
- Strong attention to detail
- Ability to prioritize tasks effectively
Sample required document controller soft skills
- Effective communication skills
- Collaborative team player
- Ability to work independently
- Adaptability to changing priorities
- Problem-solving skills
Document controller job description example 1
Sheltering Arms document controller job description
Sheltering Arms strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community's greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs.
Maintains and organizes paper and electronic documents as they relate to Medicaid Corporate Compliance within the Developmental Disabilities programs.
Essential Functions
Director of Developmental Disabilities Services Travel to various Sheltering Arms DDS Sites Work and work with program management in organizing, maintaining and archiving HSBC Waiver and ICF documents Organize documents by individual served, type of document, year and month of document Assist managers with organizing and archiving documents up to 7 years as required by OPWDD and CMS Insure that stored documents are labeled and easily identifiable Upload all documents in program folders (organized by site, individual, year and month) Must be able to retrieve archived documents (physical and/or electronic) Must be able to communicate effectively with all levels of management Other duties as needed
Qualifications
High School Graduate minimum requirement AAS or some college preferred Administrative experience preferred Knowledge of OPWDD 624, 633 and 625 Regulations preferred For this role, COVID-19 vaccination is a requirement of the job.
Salary
: $40,000-$50,000
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.
Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Sheltering Arms Children and Family Services
Maintains and organizes paper and electronic documents as they relate to Medicaid Corporate Compliance within the Developmental Disabilities programs.
Essential Functions
Director of Developmental Disabilities Services Travel to various Sheltering Arms DDS Sites Work and work with program management in organizing, maintaining and archiving HSBC Waiver and ICF documents Organize documents by individual served, type of document, year and month of document Assist managers with organizing and archiving documents up to 7 years as required by OPWDD and CMS Insure that stored documents are labeled and easily identifiable Upload all documents in program folders (organized by site, individual, year and month) Must be able to retrieve archived documents (physical and/or electronic) Must be able to communicate effectively with all levels of management Other duties as needed
Qualifications
High School Graduate minimum requirement AAS or some college preferred Administrative experience preferred Knowledge of OPWDD 624, 633 and 625 Regulations preferred For this role, COVID-19 vaccination is a requirement of the job.
Salary
: $40,000-$50,000
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.
Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Sheltering Arms Children and Family Services
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Document controller job description example 2
EPIC Piping document controller job description
Epic Piping has an exciting opportunity available for a Document Controller to be an integral part of our Quality team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. Our team has collaborated on a wide range of projects, including Leviathan in Israel and Marathon Star in Texas.
JOB RESPONSIBILITIES:
Store, manage, and track company documents. Scan, image, organize, and maintain documents, adhering to the company's document lifecycle procedures. Archive inactive records in accordance with the records retention schedule. Control the retrieval of documents. Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. As RFI procedures are updated, create new templates. Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items. Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. Assist with file migrations and audits. Perform administrative tasks as needed Prepare spool dossier per approved JI. Submit final dossier to customer inspector for review. Maintain and verify lots for welders/line class prior to releasing spools for Paint/Shipment. Train weld loggers for Xenon data entry and NDE selection.
REQUIRED SKILLS & ABILITIES:
Education: High School or GED; required
Experience: Minimum 1 year experience preferred
Computer Skills: Microsoft Word/Excel, Xenon Weld Logging, NDE Selection, Report Entry
Certification/Licenses: None specifically required
WHY WORK FOR EPIC PIPING?
Industry-leading training and development programs Competitive insurance and benefit options Company-paid life insurance and long-term disability insurance Paid vacation and holiday time Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee) Career growth opportunities Work alongside industry leaders and mentors
Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries.
JOB RESPONSIBILITIES:
Store, manage, and track company documents. Scan, image, organize, and maintain documents, adhering to the company's document lifecycle procedures. Archive inactive records in accordance with the records retention schedule. Control the retrieval of documents. Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. As RFI procedures are updated, create new templates. Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items. Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. Assist with file migrations and audits. Perform administrative tasks as needed Prepare spool dossier per approved JI. Submit final dossier to customer inspector for review. Maintain and verify lots for welders/line class prior to releasing spools for Paint/Shipment. Train weld loggers for Xenon data entry and NDE selection.
REQUIRED SKILLS & ABILITIES:
Education: High School or GED; required
Experience: Minimum 1 year experience preferred
Computer Skills: Microsoft Word/Excel, Xenon Weld Logging, NDE Selection, Report Entry
Certification/Licenses: None specifically required
WHY WORK FOR EPIC PIPING?
Industry-leading training and development programs Competitive insurance and benefit options Company-paid life insurance and long-term disability insurance Paid vacation and holiday time Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee) Career growth opportunities Work alongside industry leaders and mentors
Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries.
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Document controller job description example 3
Albemarle document controller job description
Are you inspired by “what's next”? So are we.
When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world's largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people's lives and we want YOU to be a part of it.
Job Description
The Role
This Document Controller reports to the Engineering Lead and is responsible for providing all the document control supporting functions within projects as they are developed by Sustaining Capital Projects.
This includes updating, controlling and communicating to relevant stakeholders, and filing all the documentation on a project.
It is expected that the Document Controller will be a Subject Matter Expert for and Power User of the selected Electronic Document & Records Management System (EDRMS).
Key Responsibilities
Document Control for Kemerton Sustaining Capital Projects' including:
Ensuring adherence to Albemarle safety standards and information protection throughout project execution;Assignment of document numbers using the present project system, developing and changing as required, monitoring and assigning revisions to documentation;Receipt of documents from Albemarle document authors and formal (quality) check before distributing for review;Correction of minor flaws and formatting issues if observed;Transmitting documents to and from vendors and EPCM's, arranging “squad checks” of documents and following up on document reviews to ensure turnaround times are met;Track and expedite vendor documents review cycle;Track and file approved engineering changes in relation to drawings/documents including the redlining and “as-built” documentation;Developing distribution matrix for documents with Engineering Lead;Distribution of electronic documents for review, approval and use according to the distribution matrices;Organisation and management of owner document reviews, inter discipline reviews, etc.;Management of concurrent reviews where required;Withdrawal and archiving of obsolete electronic documents;Filing, storage and archiving of electronic documents at all required stages;Interfacing with EPCM subcontractors and engineering service providers for the timely transfer of contractual documentation, management of work packages and provision of standards, specifications, design criteria, etc.Ensure access and provide guidance to all project personnel on project network and communicating location of various important procedures and standards;
Electronic Document & Records Management System (EDRMS)
Support Implementation and expert use of the chosen EDRMS;Development and provision of EDRMS training to other internal software users;Provision and (if possible) implementation of measures to continually improve the EDRMS.
Work Experience /Technical Skill Requirements
Minimum of 5 years' experience in a document control function in an operations or project execution environment.Previous exposure to document and record control requirements in compliance with ISO 9001 (Quality Management System - Requirements).Previous delivery of training to users of document and record control process and software with mixed experience levels.Excellent computer literacy.Advanced EDRMS knowledge.Advanced knowledge of MS Word as a minimum.Good knowledge of MS Excel and PowerPoint.SharePoint and SAP proficiency preferable.Skillful in effective communication and stakeholder engagement.Proficiency in writing and maintain Procedure, Guidelines and Work Instructions.Capability of reading and understanding process flowcharts.
Education / Qualification Requirements
Certificate III in Business Administration, Records Management, or similar desirable.
Choose to unlock your full POTENTIAL. Apply today.
When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world's largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people's lives and we want YOU to be a part of it.
Job Description
The Role
This Document Controller reports to the Engineering Lead and is responsible for providing all the document control supporting functions within projects as they are developed by Sustaining Capital Projects.
This includes updating, controlling and communicating to relevant stakeholders, and filing all the documentation on a project.
It is expected that the Document Controller will be a Subject Matter Expert for and Power User of the selected Electronic Document & Records Management System (EDRMS).
Key Responsibilities
Document Control for Kemerton Sustaining Capital Projects' including:
Ensuring adherence to Albemarle safety standards and information protection throughout project execution;Assignment of document numbers using the present project system, developing and changing as required, monitoring and assigning revisions to documentation;Receipt of documents from Albemarle document authors and formal (quality) check before distributing for review;Correction of minor flaws and formatting issues if observed;Transmitting documents to and from vendors and EPCM's, arranging “squad checks” of documents and following up on document reviews to ensure turnaround times are met;Track and expedite vendor documents review cycle;Track and file approved engineering changes in relation to drawings/documents including the redlining and “as-built” documentation;Developing distribution matrix for documents with Engineering Lead;Distribution of electronic documents for review, approval and use according to the distribution matrices;Organisation and management of owner document reviews, inter discipline reviews, etc.;Management of concurrent reviews where required;Withdrawal and archiving of obsolete electronic documents;Filing, storage and archiving of electronic documents at all required stages;Interfacing with EPCM subcontractors and engineering service providers for the timely transfer of contractual documentation, management of work packages and provision of standards, specifications, design criteria, etc.Ensure access and provide guidance to all project personnel on project network and communicating location of various important procedures and standards;
Electronic Document & Records Management System (EDRMS)
Support Implementation and expert use of the chosen EDRMS;Development and provision of EDRMS training to other internal software users;Provision and (if possible) implementation of measures to continually improve the EDRMS.
Work Experience /Technical Skill Requirements
Minimum of 5 years' experience in a document control function in an operations or project execution environment.Previous exposure to document and record control requirements in compliance with ISO 9001 (Quality Management System - Requirements).Previous delivery of training to users of document and record control process and software with mixed experience levels.Excellent computer literacy.Advanced EDRMS knowledge.Advanced knowledge of MS Word as a minimum.Good knowledge of MS Excel and PowerPoint.SharePoint and SAP proficiency preferable.Skillful in effective communication and stakeholder engagement.Proficiency in writing and maintain Procedure, Guidelines and Work Instructions.Capability of reading and understanding process flowcharts.
Education / Qualification Requirements
Certificate III in Business Administration, Records Management, or similar desirable.
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Updated March 14, 2024
Updated March 14, 2024