How To Become A Document Imaging Specialist: What It Is and Career Path

What is a document imaging specialist and how to become one

Updated January 8, 2025

4 min read

Document imaging specialists scan, organize, and archive documents of a company's business transactions. They are responsible for making sure the scanning quality is as expected, documents are legible and usable for the appropriate purposes. They come up with catalog systems to store documents and retrieve files upon request.

You will be a member of the office staff when filling this role. You will be working a nine-to-five job, digitizing printed documents and storing them in electronic and physical databases. You will log documents using keywords and scanning codes so they remain searchable.

Experience working in office environments and performing administrative tasks is generally required of people filling this position. You will have to be familiar with laws regulating data privacy, which differ based on the industry you work for. You will have to be familiar with the technical equipment required for the work, such as scanners and digital databases. Working in this position can earn you an annual average salary of $27,000.

ScoreDocument Imaging SpecialistUS Average

Salary

2.2

Avg. Salary $27,899

Avg. Salary $59,228

Diversity

4.1

Race

American Indian and Alaska Native 0.51%

Asian 11.99%

Black or African American 6.24%

Hispanic or Latino 8.82%

Unknown 4.70%

White 67.73%

Gender

female 68.33%

male 31.67%

Age - 43

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 43

Stress level

5.8

Stress level is manageable

7.1 - high

Complexity level

7.2

Complexity level is challenging

7 - challenging

Work life balance

5.3

Work life balance is fair

6.4 - fair

Key steps to become a document imaging specialist

Explore document imaging specialist education requirements

Most common document imaging specialist degrees

Bachelor's

38.7 %

Associate

28.8 %

High School Diploma

16.7 %

Start to develop specific document imaging specialist skills

Skills	Percentages
Patients	18.17%
Quality Checks	14.22%
Data Entry	13.92%
Patient Care	12.90%
Electronic Database	5.77%

Complete relevant document imaging specialist training and internships

Accountants spend an average of 6-12 months on post-employment, on-the-job training. New document imaging specialists learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a document imaging specialist based on U.S. Bureau of Labor Statistics data and data from real document imaging specialist resumes.

Research document imaging specialist duties and responsibilities

Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
Create bookmarks a link pdf files from the scanned documents.
Release records to customers and other medical personal within HIPPA guidelines.
Remove staples and paper clips on all document from vendor files boxes.

Prepare your document imaging specialist resume

When your background is strong enough, you can start writing your document imaging specialist resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a document imaging specialist resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable document imaging specialist resume templates

Build a professional document imaging specialist resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your document imaging specialist resume.