Document imaging specialist job description

Medical Records

1.0 FTE, 8 Hour Day Shift

At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Document Imaging (DI) Specialist is responsible for document preparation, scanning, and indexing of paper documents to accurately file in the electronic health record. This position is also responsible for providing basic routine maintenance of the scanning equipment. The DI Specialist completes transmittal logs and boxes hard copy documents after they have been scanned to send to off-site storage for retention purposes. The DI Specialist resolves problems with documents such as missing Medical Record Numbers, account numbers, missing pages, and fixes document pages as needed.

Essential Functions

• Assists in researching and locating missing documentation or incomplete scans.

• Identifies and escalates non-approved forms to management immediately

• Maintains the scanning equipment and completes the scanner maintenance log.

• Performs documentation preparation (repairing tears, removing staples, ensuring/printing patient identification on every page), scanning the paper record, and indexing the scanned image with the medical record number, account number, and document type.

• Performs emergency Release of Information functions when needed.

• Prepares and boxes completed documents for warehousing.

• Trouble shoots and corrects issues relating to misfiled scans, incomplete documentation, image quality, etc.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Knowledge, Skills, and Abilities:

• Ability to apply judgment and make informed decisions.

• Ability to communicate complex concepts in simple form to cross-functional departments or teams.

• Ability to conduct analysis and formulate conclusions.

• Ability to foster effective working relationships and build consensus.

• Ability to plan, organize, prioritize, work independently and meet deadlines.

• Knowledge of computer systems and software used in functional area.

• Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.

• Knowledge of new technologies (in specific field) and maintain and stay abreast of updates and changes.

Equal Opportunity Employer

L ucile Packard Children's Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance. REQNUMBER: 15378-1A

1. Receives and prepares receipt documents for scanning. Removes staples, repairs small imperfections, and accesses document quality for imaging.

1. Creates batch for receipt item type and scans documents. Ensures all documents are scanned and reviews all images for proper sizing, resolution and overall quality. Ensures attributes are correct for images or inputs correct information when necessary and releases documents to electronic repository.

1. Determines appropriate batch type for all non-barcoded item types. Prepares documents and performs scan function. Manually enters item type attributes for all vendor invoices, miscellaneous receipts and customer documents including applications, agreements and tax forms.

1. Ensures validity of vendor invoice numbers when validating Invoice batches. Coordinates with users when data is not correct to ensure easy retrieval of documents.

1. Performs routine maintenance on equipment to ensure good image quality and scanner longevity. Orders supplies necessary to ensure machine is in good working order.

1. Performs other related duties as assigned by management.

Job Specific Requirements

• Licenses/Certificates: N/A
• Attendance: Regularly scheduled attendance required
• Physical: Reads small print; repetitive motion; tolerates standing, walking, bending and sitting; proficient typing and data entry skills; high level of attention to detail and organization
• Environmental: N/A
• Work Schedule: Monday - Friday, 8:00 AM- 5:00 PM

Education and Experience

• High school graduate or equivalent preferred
• Previous imaging/scanning experience preferred

Available Benefits

• Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
• Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
• Plan for your medical needs with a Health Savings Account (employer and employee contributions).
• Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
• Enjoy Duncan Aviation's On-Site Fitness & Health Clinics at the MRO locations
• Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.

Duncan Aviation is an Equal Opportunity and Affirmative Action Employer. EOE Minorities/Females/Protected Veterans/Disabled

**Description - External**

**Document Imaging Specialist** **AdventHealth Maitiland**

**Location Address:** 900 WINDERLEY PL, Maitland, 32751

**Top Reasons to work at AdventHealth** **Maitiland**

**Work Hours/Shift:**

+ PRN

**You Will Be Responsible For:**

+ Demonstrates through behavior AdventHealth's Core Values of Integrity, Compassion, Balance, Excellence, Stewardship and Teamwork as outlined in the organization's Performance Excellence Program.

+ Comparea the Facesheet MRN/FIN to the patient record and/or computer ensuring accuracy.

+ Utilizes knowledge of medical record format and identifies forms and their appropriateness for inclusion in the record.

+ Ensures like documents are grouped together (ie. Physician orders and Progress notes) and are in reverse chronological order.

+ Maintains productivity levels in accordance with current standards.

**Qualifications - External**

**What Will You Need:**

**EDUCATION AND EXPERIENCE REQUIRED** **:**

**PREFERRED EDUCATION AND EXPERIENCE:**

+ One year of college in business, healthcare, or related field, with some emphasis in typing, filing, medical terminology and/or previous experience in HIM or general office procedures.

**Job Summary:**

The Document Imaging Specialist, under the supervision of the Document Imaging Manager or HIM Operations Manager, performs all activities involved in the preparation of medical records for the scanning process and/or ensuring good image quality as well as verification and validation of patient encounters. Adheres to the AdventHealth policies and procedures, to all rules and regulations of all applicable local, state and federal agencies and accrediting bodies. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

**Qualifications**

**What Will You Need:**

**EDUCATION AND EXPERIENCE REQUIRED** **:**

**PREFERRED EDUCATION AND EXPERIENCE:**

+ One year of college in business, healthcare, or related field, with some emphasis in typing, filing, medical terminology and/or previous experience in HIM or general office procedures.

**Job Summary:**

The Document Imaging Specialist, under the supervision of the Document Imaging Manager or HIM Operations Manager, performs all activities involved in the preparation of medical records for the scanning process and/or ensuring good image quality as well as verification and validation of patient encounters. Adheres to the AdventHealth policies and procedures, to all rules and regulations of all applicable local, state and federal agencies and accrediting bodies. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

**Category:** Health Information Management

**Organization:** AdventHealth Orlando

**Schedule:** 1 - Day

**Shift:** AdventHealth Orl Support


We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.