What does a document imaging specialist do?
To back up existing documents, especially important ones, some companies hire document imaging technicians to digitize documents for better storage and avoid stealing and fraud. They are best when it comes to scanning documents and forming a precise image of the document. They have an excellent eye for detail as they have to make sure that all parts of the paper are being transcribed. They also have to ensure that it is securely stored as an electronic file in a database.
Document imaging specialist responsibilities
Here are examples of responsibilities from real document imaging specialist resumes:
- Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
- Create bookmarks a link pdf files from the scanned documents.
- Release records to customers and other medical personal within HIPPA guidelines.
- Remove staples and paper clips on all document from vendor files boxes.
- Coordinate with all sites to identify site drawing requirements, such as, FDA compliance.
- Ensure that the provider whom have a contract with Medicaid are paid in a timely manner.
- Remove any obstructions (such as staples, binder clips) to allow items to move through the scanners.
- Review patients admitting records and extract relevant information.
- Scan inpatient and outpatient medical records of discharge patients.
- Adhere to HIPAA regulations to ensure document security and confidentiality.
- Provide administrative support as necessary; maintain professional correspondence with clients and FDA representatives.
- Demonstrate knowledge of HIPAA privacy and security by appropriately handling patient information to guarantee accuracy.
- Review loan documents-execute closing documents using windows base system-Conveyed and implement training procedures for new hires
- Process client implementations for all treasury management products on internet base windows and mainframe platforms.
- Utilize Salesforce and TotalView to oversee sufficiency of student applications into K12 virtual academies and convey important information to parents.
Document imaging specialist skills and personality traits
We calculated that 18% of Document Imaging Specialists are proficient in Patients, Quality Checks, and Data Entry. They’re also known for soft skills such as Communication skills, Integrity, and Interpersonal skills.
We break down the percentage of Document Imaging Specialists that have these skills listed on their resume here:
- Patients, 18%
Scanned inpatient and outpatient medical records of discharged patients.
- Quality Checks, 14%
Scanned documents for archiving and kept statistics of all scanning produced Conducted quality checks and indexed material
- Data Entry, 14%
Performed accurate data entry when coding documents for easy retrieval.
- Patient Care, 13%
Participated in quarterly hygiene department meetings in addition to monthly office staff meetings focused on enhancing patient care and improving office efficiency
- Electronic Database, 6%
Produce quality digital copies of loose documents for retention purposes by loading into electronic database.
- Image Quality, 5%
Validated image quality of all scanned documents.
Most document imaging specialists use their skills in "patients," "quality checks," and "data entry" to do their jobs. You can find more detail on essential document imaging specialist responsibilities here:
Communication skills. The most essential soft skill for a document imaging specialist to carry out their responsibilities is communication skills. This skill is important for the role because "information clerks must be able to explain policies and procedures clearly to customers and the public." Additionally, a document imaging specialist resume shows how their duties depend on communication skills: "facilitated communication between doctors and patients. "
Integrity. Another essential skill to perform document imaging specialist duties is integrity. Document imaging specialists responsibilities require that "information clerks, particularly human resources assistants, have access to confidential information." Document imaging specialists also use integrity in their role according to a real resume snippet: "conducted inpatient concurrent reviews for clinical documentation integrity and queried physicians when appropriate. "
Interpersonal skills. Another skill that relates to the job responsibilities of document imaging specialists is interpersonal skills. This skill is critical to many everyday document imaging specialist duties, as "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." This example from a resume shows how this skill is used: "developed lasting client relationships by applying effective communication and interpersonal skills in resolving problems and responding to customer inquiries. "
Organizational skills. document imaging specialist responsibilities often require "organizational skills." The duties that rely on this skill are shown by the fact that "information clerks must be able to retrieve files and other important information quickly and efficiently." This resume example shows what document imaging specialists do with organizational skills on a typical day: "edit organizational graphical hierarchy documents using microsoft visio. "
The three companies that hire the most document imaging specialists are:
- University of Rochester10 document imaging specialists jobs
- CoxHealth5 document imaging specialists jobs
- Randstad North America, Inc.5 document imaging specialists jobs
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Compare different document imaging specialists
Document imaging specialist vs. Imaging clerk
An imaging clerk works in an imaging clinic or radiology center and handles multiple roles. Their first duty is to handle general clerical operations, such as scanning and uploading of images to a computer or organizing files in an orderly manner. They are also required to schedule appointments, collect the data of patients, and send out electronic copies of scanned images via email. Additionally, they may assist technologists, and they must accept any tasks that are given when the need arises.
These skill sets are where the common ground ends though. The responsibilities of a document imaging specialist are more likely to require skills like "quality checks," "patient care," "electronic database," and "quality standards." On the other hand, a job as an imaging clerk requires skills like "radiology," "front desk," "pacs," and "fax machines." As you can see, what employees do in each career varies considerably.
Imaging clerks really shine in the finance industry with an average salary of $31,545. Comparatively, document imaging specialists tend to make the most money in the professional industry with an average salary of $32,836.On average, imaging clerks reach similar levels of education than document imaging specialists. Imaging clerks are 1.9% less likely to earn a Master's Degree and 0.1% more likely to graduate with a Doctoral Degree.Document imaging specialist vs. Document control manager
A document control manager's duties cycle around ensuring that all documents, digital or not, are stored completely, securely, and safely in different storage places and databases. They are the ones who implement systematized management of documents, which helps companies and organizations consolidate files, even destroy them if they want to. This job requires a great deal of information technology expertise, a good sense of work ethic, and the best communication skills.
In addition to the difference in salary, there are some other key differences worth noting. For example, document imaging specialist responsibilities are more likely to require skills like "patients," "quality checks," "patient care," and "electronic database." Meanwhile, a document control manager has duties that require skills in areas such as "sharepoint," "project management," "iso," and "edms." These differences highlight just how different the day-to-day in each role looks.
In general, document control managers achieve similar levels of education than document imaging specialists. They're 4.4% more likely to obtain a Master's Degree while being 0.1% more likely to earn a Doctoral Degree.Document imaging specialist vs. Document controller
Document controllers take responsibility for controlling the day-to-day management of documents in a department or company. The controllers make sure that document management is accurate, efficient, and always on time. They do control numbers, sort, file, store, and retrieve hard copy and electronic documents. They ensure that the documents undergo legal, security, and regulatory compliance. The skills necessary for this job include computer software program proficiency, analytical experience, data organization knowledge, and typing skills.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a document imaging specialist is likely to be skilled in "patients," "patient care," "electronic database," and "image quality," while a typical document controller is skilled in "project procedures," "sharepoint," "hard copy," and "computer database."
Document controllers make a very good living in the construction industry with an average annual salary of $56,451. On the other hand, document imaging specialists are paid the highest salary in the professional industry, with average annual pay of $32,836.document controllers typically earn similar educational levels compared to document imaging specialists. Specifically, they're 2.6% more likely to graduate with a Master's Degree, and 0.2% more likely to earn a Doctoral Degree.Document imaging specialist vs. Document clerk
Document clerks are employees who are responsible for tracking and controlling technical documents according to the business standards of an organization. These clerks are required to scan and photocopy business-related documents such as client files, correspondence, and company records. They must work with database systems to maintain digital files while removing and destroying outdated or obsolete files. Document clerks must also verify information in company documents to ensure that the information of clients is correct and resent in all documents.
Types of document imaging specialist
Updated January 8, 2025
