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Become A Document Management Specialist

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Working As A Document Management Specialist

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Evaluating Information to Determine Compliance with Standards
  • Mostly Sitting

  • $74,000

    Average Salary

What Does A Document Management Specialist Do At Kelly Services

* Prepares sorts and files source documents and identifies data to be entered.
* Ensures workload is distributed among data entry associates.
* Communicates and complies with deadlines.
* Keeps track of received data and source documents.
* Enters alphabetic numeric or symbolic data from source documents into computer following format displayed on screen and enters necessary codes.
* Compiles sorts and verifies accuracy of data to be entered.
* Contacts preparers of source documents to resolve questions inconsistencies or missing data.
* Reviews error reports and enters corrections into computer to ensure accuracy of data.
* Responds to inquiries regarding entered data.
* Ability to implement processes resulting in satisfactory audit practices

What Does A Document Management Specialist Do At Abacus Service Corportation

* Reporting to the Clinical Documentation Team Lead, and working in collaboration with the clinical study teams, the Senior Clinical Document Management Specialist is responsible for the management and oversight of Trial Master File(TMF) records from set-up through to final archival of the clinical trial, ensuring compliance with company SOPs and processes, and all applicable regulations
* Focusing on inspection readiness, monitors compliance of the TMF and is responsible for preparation of documentation required for regulatory agency inspection and internal audits
* Oversees set-up and consolidation of outsourced elements of the TMF with preferred CRO vendors.
* With support from the management team, performs periodic quality assessments of clinical TMF documents where required
* Responsible for delivering assigned Clinical Document Management (CDM) initiatives.
* Mentors CDM staff on document management process
* Responsibilities:% of Time Job Function and Description70% Responsible for high quality clinical document deliverables across multiple, global assigned studies in support of FCDO ensuring effective lifecycle management of the clinical section of the TMF.
* Key contributor and member of the clinical study team Monitors completeness and quality of the Clinical TMF, including elements outsourced to CRO Ensures effective communication and issue escalation internally and with external vendors Oversees consolidation and archive preparation of clinical TMF, liaising with CRO partners to ensure compliance with company SOPs and timelines throughout the process May fulfill the role of the Designated Clinical Archivist for GCDO 10% Leads collaboration across R&D to agree to study-specific TMF.
* Oversees the consolidation of the R&D TMF across functions and external vendors at the end of the study
* Supports inspection readiness for GCDO through periodic quality assessment of clinical records Ensures clinical records are filed in a timely manner With direction from the CDM Team Lead, prepares clinical records for agency inspection Manages assigned TMF corrective action plans under direction of CDM Team Lead/Manager 10% Represents CDM by presenting and training on document management processes to functional departments and external vendors

What Does A Document Management Specialist Do At Shire

* Day to day quality documentation processing in support of ongoing projects and daily GMP/GDP operations (80%):
* Scope including, but not limited to; SOP’s, Batch Records, Material Specifications, Product Specifications, and Formulation Preparation Sheets
* Assess documentation packages against applicable procedures, processes and guidelines.
* Make edits and review comments to provide to partners globally to ensure compliance.
* Make document processing decisions to ensure compliance to established expectations
* Maintaining filing/ documentation repositories
* Coordinating and assisting with global regions with translation
* Coordinating and assisting managers and document owners with biennial review.
* Coordinate with sites and regions to prepare and maintain the user books as needed.
* Assess impacted documents and associated documents.
* Archival of GMP Records and coordination of Archival activities with Manufacturing groups.
* Generate revision history as needed.
* Balance workloads and make decisions related to prioritization.
* Support and advice end users on document system requirements and workflows.
* Evaluate issues received from end users, make decision on appropriate follow-up steps based on established processes, procedures and guidelines, make decision on escalation to manager as appropriate.
* Enhance and maintain documentation control processes and systems
* o Identify opportunities for process and system improvement and enhancement
* o Participate in quality and process improvement initiatives and project teams.
* o Participate in Integration projects from a document control perspective.
* o Provide support for internal/external audits/and inspections.
* o May assist with documentation metrics reporting.
* May contribute to deviation investigations and CAPAs within scope

What Does A Document Management Specialist Do At Human Capital International LLC

Manage and monitor department workflows Ensure all client standards are maintained which includes Turn Around Times (TAT) and Quality Standards per contract Follows Statement of Work (SOW) as described in the contract Continued building of client relationships through exceptional problem-solving, ownership and follow-through, ensuring client inquiries and escalations are handled in a timely and professional manner Supervision of department employees and temporary staff Develop a high performance team by acting as coach and mentor to staff Performance and productivity management Ensure that documents are properly scanned (quality control, adjustment of settings, indexing of pre-selected fields, data transfer

What Does A Document Management Specialist Do At CB&I

* Become familiar with pertinent aspects of the Contract and Project Team Requirements
* Reads and implements Project
* Specific DM procedures and Work Instructions.
* Indexes and distributes project documents in an accurate and timely manner.
* Issues defined project reports on document status including the Master Document Register.
* Participates in Project Documentation Audits.
* Responsible for identifying DM issues or areas of improvement.
* Provide input in preparing DM Project Status Reports

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Document Management Specialist Career Paths

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Average Length of Employment
Document Manager 3.3 years
Imaging Specialist 3.0 years
Specialist 2.6 years
Document Analyst 2.5 years
Top Careers Before Document Management Specialist
Cashier 7.8%
Internship 5.0%
Clerk 3.9%
Supervisor 3.2%
File Clerk 3.0%
Top Careers After Document Management Specialist
Specialist 6.1%
Cashier 3.6%
Internship 2.4%

Do you work as a Document Management Specialist?

Document Management Specialist Demographics

Gender

Female

58.2%

Male

29.2%

Unknown

12.6%
Ethnicity

White

60.5%

Hispanic or Latino

15.9%

Black or African American

12.8%

Asian

7.4%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

68.4%

French

10.5%

Swahili

5.3%

German

5.3%

Hebrew

5.3%

Hmong

5.3%
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Document Management Specialist Education

Schools

University of Phoenix

17.2%

Strayer University

6.9%

Pennsylvania State University

6.0%

American InterContinental University

6.0%

George Washington University

5.2%

Houston Community College

5.2%

Northern Virginia Community College

5.2%

University of South Florida

4.3%

University of Maryland - University College

4.3%

Ashford University

4.3%

Cuyahoga Community College

4.3%

Prince George's Community College

3.4%

Michigan State University

3.4%

California State University - Bakersfield

3.4%

Portland Community College

3.4%

Saint Joseph's University

3.4%

Indiana University Bloomington

3.4%

Liberty University

3.4%

Drexel University

3.4%

Kaplan University

3.4%
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Majors

Business

30.6%

Health Care Administration

8.1%

Computer Information Systems

6.0%

Criminal Justice

5.2%

Education

5.0%

Psychology

4.8%

English

4.0%

General Studies

3.8%

Communication

3.4%

Liberal Arts

3.4%

Management

3.2%

Legal Support Services

3.2%

Accounting

3.2%

Nursing

3.0%

Information Technology

2.8%

Computer Science

2.4%

Elementary Education

2.2%

Human Resources Management

2.2%

Project Management

2.0%

Political Science

2.0%
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Degrees

Bachelors

42.6%

Other

24.9%

Associate

13.5%

Masters

10.1%

Certificate

4.6%

Diploma

3.4%

Doctorate

0.5%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$74,000
View Detailed Salary Report
$42,000
Min 10%
$74,000
Median 50%
$74,000
Median 50%
$74,000
Median 50%
$74,000
Median 50%
$74,000
Median 50%
$74,000
Median 50%
$74,000
Median 50%
$128,000
Max 90%
Best Paying Company
Ropes & Gray
Highest Paying City
San Francisco, CA
Highest Paying State
North Dakota
Avg Experience Level
2.6 years
How much does a Document Management Specialist make at top companies?
The national average salary for a Document Management Specialist in the United States is $74,324 per year or $36 per hour. Those in the bottom 10 percent make under $42,000 a year, and the top 10 percent make over $128,000.

Real Document Management Specialist Salaries

Job Title Company Location Start Date Salary
Document Management Specialist Medimmune, LLC Gaithersburg, MD Sep 24, 2015 $135,827
Document Management Specialist ITC Infotech (USA), Inc. Ewing, NJ Jul 30, 2015 $101,804
Document Management Specialist ITC Infotech USA Inc. Paramus, NJ Jan 08, 2015 $86,500
Document Management Specialist ITC Infotech USA Inc. Paramus, NJ Feb 05, 2015 $86,500
Document Management Specialist ITC Infotech USA Inc. Paramus, NJ Feb 04, 2015 $86,500
Document Management Specialist Murphy Exploration & Production Company Houston, TX Aug 29, 2014 $85,000
Document Management Specialist Derex Technologies, Inc. San Francisco, CA May 22, 2014 $78,000
Document Management Specialist Cameron LNG, LLC Houston, TX Sep 05, 2015 $76,000
Document Management Specialist Sempra LNG Houston, TX Sep 05, 2015 $76,000
Document Management Specialist Cameron LNG, LLC Hackberry, LA Sep 05, 2015 $76,000
Document Management Specialist Sempra LNG Hackberry, LA Sep 05, 2015 $76,000
Document Management Specialist Tis International, Inc. San Jose, CA Oct 01, 2013 $74,942
Document Management Specialist (Systems Analyst) Dyonyx LP El Paso, TX Sep 16, 2014 $69,006
Document Management Specialists American Information Technology Corporation Addison, TX Sep 10, 2013 $60,382
Document Management Specialist ITC Infotech (USA), Inc. Bentonville, AR Sep 01, 2015 $60,000
Document Management Specialist ITC Infotech (USA), Inc. Troy, MI Sep 01, 2015 $60,000
Document Management Specialist Auropro Systems Inc. Plainsboro, NJ Aug 24, 2015 $60,000
Document Management Specialist Allied It Consultancy LLC Jersey City, NJ Sep 19, 2015 $60,000
Document Management Specialist ITC Infotech (USA), Inc. Costa Mesa, CA May 13, 2015 $60,000
Document Management Specialist L&T Technology Services Limited Houston, TX Aug 26, 2016 $60,000 -
$70,000
Document Management Specialist ITC Infotech (USA), Inc. Paramus, NJ Sep 01, 2014 $60,000
Document Management Specialist ITC Infotech (USA), Inc. San Jose, CA Sep 01, 2014 $60,000

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Top Skills for A Document Management Specialist

  1. Document Management System
  2. Data Entry
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Provided technical support and trained internal and external personnel on use of the Electronic Document Management System and document formatting.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
  • Developed, implemented and enhanced departmental document and records management programs, both to ensure compliance with all legal requirements.
  • Scanned documents of the original medical records to convert them into electronic medical records.
  • Devise sampling procedures and directions for recording and reporting quality data; assure ongoing compliance with quality and company regulatory requirements.

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Top 10 Best States for Document Management Specialists

  1. District of Columbia
  2. Maryland
  3. Virginia
  4. Alaska
  5. Colorado
  6. New Jersey
  7. South Carolina
  8. North Carolina
  9. New Hampshire
  10. Delaware
  • (203 jobs)
  • (353 jobs)
  • (626 jobs)
  • (30 jobs)
  • (275 jobs)
  • (375 jobs)
  • (157 jobs)
  • (511 jobs)
  • (57 jobs)
  • (45 jobs)

Top Document Management Specialist Employers

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Jobs From Top Document Management Specialist Employers

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