Document Management Specialists are employed by an organization to manage all of their documents and records electronically. They develop and implement the organization's document management systems and related processes. The specialists create policies and procedures that aid in capturing, storing, retrieving, sharing, and destroying electronic records and documents.
They assess existing systems and procedures to determine their effectiveness and efficiency. This assessment helps them determine if there is a need for updating them. It can also help them identify the requirements of various departments in managing their documents. Also, they ensure the organization's document management systems and procedures comply with necessary laws and regulations.
To be this specialist, you need a bachelor's degree in systems management or a related field. Your success largely depends on the skills you possess, which must include analytical, organization, communication, and technical skills. A document management specialist earns an average salary of $41,883 a year.
Document Management Specialist Overview
Document Management Specialist Careers
There is more than meets the eye when it comes to being a document management specialist. For example, did you know that they make an average of $19.74 an hour? That's $41,054 a year!
Between 2018 and 2028, the career is expected to grow 11% and produce 23,100 job opportunities across the U.S.
What Does a Document Management Specialist Do
There are certain skills that many document management specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed analytical skills, detail oriented and integrity.
When it comes to the most important skills required to be a document management specialist, we found that a lot of resumes listed 17.2% of document management specialists included clinical documentation, while 8.3% of resumes included document management system, and 6.0% of resumes included sharepoint. Hard skills like these are helpful to have when it comes to performing essential job responsibilities.
When it comes to searching for a job, many search for a key term or phrase. Instead, it might be more helpful to search by industry, as you might be missing jobs that you never thought about in industries that you didn't even think offered positions related to the document management specialist job title. But what industry to start with? Most document management specialists actually find jobs in the health care and professional industries.
How To Become a Document Management Specialist
If you're interested in becoming a document management specialist, one of the first things to consider is how much education you need. We've determined that 52.3% of document management specialists have a bachelor's degree. In terms of higher education levels, we found that 6.6% of document management specialists have master's degrees. Even though most document management specialists have a college degree, it's possible to become one with only a high school degree or GED.
Choosing the right major is always an important step when researching how to become a document management specialist. When we researched the most common majors for a document management specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on document management specialist resumes include high school diploma degrees or master's degree degrees.
You may find that experience in other jobs will help you become a document management specialist. In fact, many document management specialist jobs require experience in a role such as administrative assistant. Meanwhile, many document management specialists also have previous career experience in roles such as customer service representative or cashier.
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Document Management Specialist Career Paths
As you move along in your career, you may start taking on more responsibilities or notice that you've taken on a leadership role. Using our career map, a document management specialist can determine their career goals through the career progression. For example, they could start out with a role such as technical writer, progress to a title such as business analyst and then eventually end up with the title program manager.
Document Management Specialist Jobs You Might Like
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Average Salary for a Document Management Specialist
Best Paying Cities For Document Management Specialists
Recently Added Salaries
Company  | Company | Start Date | Salary |
|---|---|---|---|
Robert Half Document Management Specialist | Robert Half | 08/05/2021 | $65,00008/05/2021 |
Albuquerque Public Schools Specialist: Behavior Management (Multiple Positions) | Albuquerque Public Schools | 07/18/2021 | $33,35007/18/2021 |
Foot Locker Workforce Management Specialist | Foot Locker | 07/08/2021 | $41,74007/08/2021 |
General Services Admin Building Management Specialist | General Services Admin | 06/30/2021 | $57,59506/30/2021 |
Lumen Change Management Specialist I (OPS Academy) | Lumen | 05/24/2021 | $32,94005/24/2021 |
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Top Colleges for Document Management Specialists
1. Stanford University
Stanford, CA • Private
2. University of Pennsylvania
Philadelphia, PA • Private
3. Northwestern University
Evanston, IL • Private
4. Maine Maritime Academy
Castine, ME • Private
5. University of Southern California
Los Angeles, CA • Private
6. California State University - Bakersfield
Bakersfield, CA • Private
7. SUNY at Binghamton
Vestal, NY • Private
8. Villanova University
Villanova, PA • Private
9. San Diego State University
San Diego, CA • Private
10. Bentley University
Waltham, MA • Private
Online Courses For Document Management Specialist That You May Like
Develop your cost-effective and future-proof documentation strategy...
Learn how to effectively use Microsoft Word 2013 to create professional business documents...
Top Skills For a Document Management Specialist
The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 17.2% of document management specialists listed clinical documentation on their resume, but soft skills such as analytical skills and detail oriented are important as well.
- Clinical Documentation, 17.2%
- Document Management System, 8.3%
- Sharepoint, 6.0%
- Powerpoint, 4.9%
- Records Management, 4.5%
- Other Skills, 59.1% See All Document Management Specialist Skills
Best States For a Document Management Specialist
Some places are better than others when it comes to starting a career as a document management specialist. The best states for people in this position are Virginia, New Jersey, Delaware, and Maryland. Document management specialists make the most in Virginia with an average salary of $68,504. Whereas in New Jersey and Delaware, they would average $60,390 and $59,960, respectively. While document management specialists would only make an average of $59,462 in Maryland, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.
1. Virginia
$68,504
Avg. Salary
2. Delaware
$59,960
Avg. Salary
3. New Jersey
$60,390
Avg. Salary
How Do Document Management Specialist Rate Their Jobs?
Top Document Management Specialist Employers
We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ document management specialists and discovered their number of document management specialist opportunities and average salary. Through our research, we concluded that Iron Mountain was the best, especially with an average salary of $29,328. Amerigroup follows up with an average salary of $46,244, and then comes Aerotek with an average of $30,278. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as a document management specialist. The employers include None, None, and None
Document Management Specialist Videos
