Document management specialist job description
Updated March 14, 2024
8 min read
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Example document management specialist requirements on a job description
Document management specialist requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in document management specialist job postings.
Sample document management specialist requirements
- Bachelor's Degree in Information Technology or related field.
- At least 3 years of experience in document management.
- Proficiency in MS Office, Adobe Acrobat, and other related software.
- Ability to analyze and identify problems related to document management.
- Strong organizational, problem-solving, and communication skills.
Sample required document management specialist soft skills
- Ability to work independently and collaboratively.
- Excellent time management and multitasking skills.
- Strong customer service and interpersonal skills.
- Detail-oriented and ability to adhere to deadlines.
- Ability to adapt to a rapidly changing environment.
Document management specialist job description example 1
Visiting Physicians Association document management specialist job description
U.S. Medical Management (USMM) is one of the nation's largest home-based primary care practices. USMM is a family of companies all dedicated to providing high-quality, coordinated health care in the home. This includes Visiting Physicians Association (VPA), Pinnacle Senior Care, Grace Hospice, Comfort Hospice, The Home DME and In-Home Health Assessments (IHA).
Our Mission - "Through Compassionate Patient-Centered Care in the Home; We will Provide Exceptional Outcomes across our Continuum of Services"
Our Values - Respect, Integrity, Teamwork and Excellence - are leading us to a better tomorrow for patient care.
Why You Should Want to Work with Us
Quarterly Bonuses - up to $5,000 per year! Health, Dental, Vision, Disability & Life Insurance, and much more 401K Retirement Plan (with company match) Tuition, Professional Licensure, and Certification Reimbursement Paid Time Off, Federal Holidays, and Volunteer Time Off Paid Orientation and Training Day Time Hours (no holidays/weekends) Great Place to Work Certified Established in 11 states Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!
Position Description
The Document Management Specialist supports facilitation of patient flow through VPA House Call Operations to ensure an accurate and complete medical record for each patient. As a Document Management Specialist you will:
Interpret and name clinical documents using standardized naming conventions Properly archives medical records and upload documents into the EMR system Triage medical records based on their clinical urgency Update office and provider folders as new information is obtained
Qualifications
High School Diploma Six (6) months experience in data entry/office support, health care preferred Proficient in Microsoft Office. Experience with EMR highly preferred Working knowledge of medical terminology and accepted abbreviations preferred
Won't you join us? We are seeking candidates who desire the opportunity and experience of delivering quality and compassionate healthcare - within proven care models - to elderly individuals and those with complex medical issues, who are the forefront of everything we do.
Our Mission - "Through Compassionate Patient-Centered Care in the Home; We will Provide Exceptional Outcomes across our Continuum of Services"
Our Values - Respect, Integrity, Teamwork and Excellence - are leading us to a better tomorrow for patient care.
Why You Should Want to Work with Us
Quarterly Bonuses - up to $5,000 per year! Health, Dental, Vision, Disability & Life Insurance, and much more 401K Retirement Plan (with company match) Tuition, Professional Licensure, and Certification Reimbursement Paid Time Off, Federal Holidays, and Volunteer Time Off Paid Orientation and Training Day Time Hours (no holidays/weekends) Great Place to Work Certified Established in 11 states Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!
Position Description
The Document Management Specialist supports facilitation of patient flow through VPA House Call Operations to ensure an accurate and complete medical record for each patient. As a Document Management Specialist you will:
Interpret and name clinical documents using standardized naming conventions Properly archives medical records and upload documents into the EMR system Triage medical records based on their clinical urgency Update office and provider folders as new information is obtained
Qualifications
High School Diploma Six (6) months experience in data entry/office support, health care preferred Proficient in Microsoft Office. Experience with EMR highly preferred Working knowledge of medical terminology and accepted abbreviations preferred
Won't you join us? We are seeking candidates who desire the opportunity and experience of delivering quality and compassionate healthcare - within proven care models - to elderly individuals and those with complex medical issues, who are the forefront of everything we do.
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Document management specialist job description example 2
Albemarle document management specialist job description
Are you inspired by “what's next”? So are we.
When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world's largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people's lives and we want YOU to be a part of it.
Job Description
Document Management Systems Specialist
Albemarle is seeking a Capital Project Document Management Specialist to assist in the management of the various project management document and collaboration systems required across its capital project portfolio. This role will primarily assist project management teams by managing and maintaining various document management and collaboration systems for the global project management community. Candidate should be knowledgeable in various industry standard document management and collaboration systems to support capital projects that vary from small continuity capital at a site to $2 billion in total installed capital (TIC) on a pace of approximately 2 Billion USD per year of overall spending. Currently, Albemarle works with internal resources to manage the continuity capital and global EPC/CM firms for various concurrent mega-projects (over $500 million TIC) in China, Australia, Chile, and the US. Candidate will be an individual contributor who must work in a matrixed environment to assist the global project management community.
Responsibilities
Participate in the global Center of Excellence for Project Management Information Systems, including providing and maintaining training, business process improvement, and community engagement (in coordination with the Capital Projects Training Manager) as the Subject Matter Expert for document management and project collaboration related systems Manage Albemarle's various document management and project collaboration software as the first line of contact for the global project management community and a key member of the process owner community Serve as gatekeeper and system/process owner for document management systems and collaboration software Assure compliance to global Data Retention Management practices across relevant capital project systems Represent the interests of the Capital Project organization to assure alignment across work streams and global alignment within the capital projects organization
Maintain liaison with other process owners and workstreams to ensure alignment on corporate strategy and goals.
Qualifications
Minimum of 7 years of experience in relevant document management and collaboration software Previous experience with Aconex, Sharepoint Online (SPOL), and Adept is highly desirable
Skills Required
Knowledge/Skills: Expertise in relevant document management and collaboration software is a must.Must be self-motivated and possess good organizational skills. Must be able to work as part of a team. Must pay close attention to details, follow high standards for accuracy and completeness and accept constructive criticism from coworkers.
Computer Proficiencies: Detailed knowledge in SharePoint is necessary. General skills in MS PowerPoint, word processing, spreadsheet, and database applications are required.Communication Skills: Must have analytical skills and excellent written and verbal communication skills.
Education:
Minimum of 5 years' experience in a document control function in an operations or project execution environment.Minimum of 5 years' experience in Electronic Document Management Systems (EDMS) application owner/ administrator.Certified Project Management Professional (PMP) is a plus.Project Management and/or Project Controls experience is a plus
Choose to unlock your full POTENTIAL. Apply today.
When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world's largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people's lives and we want YOU to be a part of it.
Job Description
Document Management Systems Specialist
Albemarle is seeking a Capital Project Document Management Specialist to assist in the management of the various project management document and collaboration systems required across its capital project portfolio. This role will primarily assist project management teams by managing and maintaining various document management and collaboration systems for the global project management community. Candidate should be knowledgeable in various industry standard document management and collaboration systems to support capital projects that vary from small continuity capital at a site to $2 billion in total installed capital (TIC) on a pace of approximately 2 Billion USD per year of overall spending. Currently, Albemarle works with internal resources to manage the continuity capital and global EPC/CM firms for various concurrent mega-projects (over $500 million TIC) in China, Australia, Chile, and the US. Candidate will be an individual contributor who must work in a matrixed environment to assist the global project management community.
Responsibilities
Participate in the global Center of Excellence for Project Management Information Systems, including providing and maintaining training, business process improvement, and community engagement (in coordination with the Capital Projects Training Manager) as the Subject Matter Expert for document management and project collaboration related systems Manage Albemarle's various document management and project collaboration software as the first line of contact for the global project management community and a key member of the process owner community Serve as gatekeeper and system/process owner for document management systems and collaboration software Assure compliance to global Data Retention Management practices across relevant capital project systems Represent the interests of the Capital Project organization to assure alignment across work streams and global alignment within the capital projects organization
Maintain liaison with other process owners and workstreams to ensure alignment on corporate strategy and goals.
Qualifications
Minimum of 7 years of experience in relevant document management and collaboration software Previous experience with Aconex, Sharepoint Online (SPOL), and Adept is highly desirable
Skills Required
Knowledge/Skills: Expertise in relevant document management and collaboration software is a must.Must be self-motivated and possess good organizational skills. Must be able to work as part of a team. Must pay close attention to details, follow high standards for accuracy and completeness and accept constructive criticism from coworkers.
Computer Proficiencies: Detailed knowledge in SharePoint is necessary. General skills in MS PowerPoint, word processing, spreadsheet, and database applications are required.Communication Skills: Must have analytical skills and excellent written and verbal communication skills.
Education:
Minimum of 5 years' experience in a document control function in an operations or project execution environment.Minimum of 5 years' experience in Electronic Document Management Systems (EDMS) application owner/ administrator.Certified Project Management Professional (PMP) is a plus.Project Management and/or Project Controls experience is a plus
Choose to unlock your full POTENTIAL. Apply today.
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Document management specialist job description example 3
Zoox document management specialist job description
Zoox is on an ambitious journey to develop a full-stack autonomous mobility solution for cities and safely deploy such a robotaxi solution. Zoox's System Design and Mission Assurance (SDMA) team constructs the Safety Case and validates that our vehicles are safe enough to be deployed for autonomous driving. SDMA enables Zoox to rapidly iterate and safely expand capabilities through trustworthy, innovative, and pragmatic safety engineering. We are looking for an experienced technical writer to support the documentation of Zoox's Safety Case.
ResponsibilitiesPerform technical editing of engineering documents that support Zoox's Safety Case including safety methodology documents, engineering requirements, test reports, etc. Help the organization to produce high quality and concise safety documentation. Collaborate closely with Engineering, Legal, and Policy leads to improve the current documentation process and structure for Zoox's Safety Case. The goal is to create a document management system for a technical and Legal audience that can facilitate easy creation, editing, and review of safety documents. It should also provide efficient and traceable document storage and retrieval.Understand and improve technical flow charts, infographics, and architectural diagrams in draft documentation.Guide, motivate, and train engineering teams to adhere to a writing style guide, documentation process improvements, and efficient use of requirements management tools.Independently drive, manage, prioritize, and complete multiple projects in a fast-paced environment.
Qualifications3+ years experience providing technical writing services for an engineering organization, including producing, editing, and organizing written materials Experience with document management systems in the context of a regulated industry Experience using authoring tools such as Google Office Suite, Microsoft Office, Draw.io, Lucid Chart, Doxygen, XML, Markdown, Adobe, Confluence, Jira, Polarion, etc.
Bonus QualificationsExperience with an autonomous vehicle development company, an automotive company, or their suppliers Technical education background in a related field, including Science or EngineeringTechnical writing certification
Vaccine Mandate
Employees working in this position will be required to have received a single dose of the J&J/Janssen COVID-19 vaccine OR have completed the two-dose Pfizer or Moderna vaccine series. In addition, employees will be required to receive a COVID-19 booster vaccine by the earlier of (1) April 15 or (2) within two months of becoming eligible for the booster vaccine.
Employees will be required to show proof of vaccination status upon receipt of a conditional offer of employment. That offer of employment will be conditioned upon, among other things, an Applicant's ability to show proof of vaccination status. Please note the Company provides reasonable accommodations in accordance with applicable state, federal, and local laws.
About Zoox
Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We're looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.
Follow us on LinkedIn
A Final Note:
You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.
ResponsibilitiesPerform technical editing of engineering documents that support Zoox's Safety Case including safety methodology documents, engineering requirements, test reports, etc. Help the organization to produce high quality and concise safety documentation. Collaborate closely with Engineering, Legal, and Policy leads to improve the current documentation process and structure for Zoox's Safety Case. The goal is to create a document management system for a technical and Legal audience that can facilitate easy creation, editing, and review of safety documents. It should also provide efficient and traceable document storage and retrieval.Understand and improve technical flow charts, infographics, and architectural diagrams in draft documentation.Guide, motivate, and train engineering teams to adhere to a writing style guide, documentation process improvements, and efficient use of requirements management tools.Independently drive, manage, prioritize, and complete multiple projects in a fast-paced environment.
Qualifications3+ years experience providing technical writing services for an engineering organization, including producing, editing, and organizing written materials Experience with document management systems in the context of a regulated industry Experience using authoring tools such as Google Office Suite, Microsoft Office, Draw.io, Lucid Chart, Doxygen, XML, Markdown, Adobe, Confluence, Jira, Polarion, etc.
Bonus QualificationsExperience with an autonomous vehicle development company, an automotive company, or their suppliers Technical education background in a related field, including Science or EngineeringTechnical writing certification
Vaccine Mandate
Employees working in this position will be required to have received a single dose of the J&J/Janssen COVID-19 vaccine OR have completed the two-dose Pfizer or Moderna vaccine series. In addition, employees will be required to receive a COVID-19 booster vaccine by the earlier of (1) April 15 or (2) within two months of becoming eligible for the booster vaccine.
Employees will be required to show proof of vaccination status upon receipt of a conditional offer of employment. That offer of employment will be conditioned upon, among other things, an Applicant's ability to show proof of vaccination status. Please note the Company provides reasonable accommodations in accordance with applicable state, federal, and local laws.
About Zoox
Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We're looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.
Follow us on LinkedIn
A Final Note:
You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.
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Updated March 14, 2024
Updated March 14, 2024