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Document management specialist skills for your resume and career

Updated January 8, 2025
6 min read
Document management specialist example skills
Below we've compiled a list of the most critical document management specialist skills. We ranked the top skills for document management specialists based on the percentage of resumes they appeared on. For example, 20.1% of document management specialist resumes contained clinical documentation as a skill. Continue reading to find out what skills a document management specialist needs to be successful in the workplace.

15 document management specialist skills for your resume and career

1. Clinical Documentation

Clinical documentation is a record specifying an instance of administered clinical therapy, clinical care, or a clinical test. Clinical reports should be exact, opportune, and reflect all instructions and advisements given to a patient.

Here's how document management specialists use clinical documentation:
  • Stay current with and provide ongoing clinical documentation improvement education for physicians, nursing and allied health professionals.
  • Completed corporate and departmental training, and subsequently received specialty certification for clinical documentation management.

2. Patients

Here's how document management specialists use patients:
  • Provided solutions to patients and medical providers.
  • Recovered Open Heart Surgery (OHS) patients during the first 24 hours after surgery.

3. SharePoint

Here's how document management specialists use sharepoint:
  • Managed SharePoint assignments for distribution and preparation to facilitate accuracy and adherence to established productivity standards.
  • Administrated and updated Corp. Quality Systems and Document Control SharePoint websites.

4. PowerPoint

Here's how document management specialists use powerpoint:
  • Translated the business expectations to technical teams, design and execution planning via meetings, diagrams and PowerPoint presentations.
  • Used Microsoft Word, Excel, and PowerPoint to create documents for Administrative team and upper management.

5. Windows

Windows is a chain of operating systems that controls a computer and is developed by Microsoft. Every version of Windows consists of GUI (graphical user interface), with a desktop that allows the user to open their files.

Here's how document management specialists use windows:
  • Supported 75 Architects & Designers with, Windows XP, Office 2003, Architectural software AutoDesk
  • Administer Windows 2000 Server network environment including domain security, policy administration, DFS, and network configuration and troubleshooting.

6. Revision Control

Here's how document management specialists use revision control:
  • Performed quality check documents issued on the project (title block, revision control, size, etc.).
  • Developed formal Document Control System to ensure proper revision controls of all proprietary engineering documents and component part specifications.

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7. Electronic Content

Here's how document management specialists use electronic content:
  • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
  • Identify and classify documents or other electronic content according to characteristics.

8. CMS

A Content Management System or CMS is computer software that works as a framework where content can be assembled and managed by using a database. CMS is an important asset in web development. This platform enables users to create, edit, collaborate on, publish and store digital content. It helps users to manage their content and modify it from a single system.

Here's how document management specialists use cms:
  • Conducted training in the use of new CMS software.
  • Served on the core team for the implementation of the new CMS (Documentum).

9. Data Entry Procedures

Here's how document management specialists use data entry procedures:
  • Implement scanning or other automated data entry procedures, using OnBase.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.

10. Training Materials

Here's how document management specialists use training materials:
  • Prepared support documentation and training materials for customer of document management systems.
  • Developed training manuals and other technology manuals and process related training materials.

11. EDMS

Here's how document management specialists use edms:
  • Performed system administration and handled database configuration, validation, and implementation activities for EDMS MasterControl.
  • Project Manager of the Electronic Document Management System (EDMS) for the Corporate Finance Department.

12. GMP

GMP stands for Good Manufacturing Practice. It is a system that ensures that all products like food, beverages, and medicinal drugs that are produced comply with the quality standards. It helps in minimizing the risks and hazards that cannot be eliminated after the testing of final products.

Here's how document management specialists use gmp:
  • Major duties included the revision, archival, coordination and tracking of GMP documents while ensuring compliance and timely completion.
  • Performed field walk downs to identify and document field installations to verify FDA requirements t and maintain GMP.

13. HIPAA

Here's how document management specialists use hipaa:
  • Reviewed various Medicare and Medicaid inpatient and outpatient records to redact and adhere to HIPAA and Privacy Act violations.
  • Organize and maintain client's medical record data and ensures that appropriate HIPAA procedures are followed.

14. Epic

Epic is a private healthcare company which developed and continues to provide a software intended for healthcare professionals and the organization and management of medical records. It is by far one of the largest in its field, with over 50% of patients having a medical record present in their system. Patients, as well as clinics and various medical professionals and facilities are all able to use this system to keep medical history and information safe and easy to reach, alter, and share with the necessary people.

Here's how document management specialists use epic:
  • Used Snagit to capture graphics to put in documents that are in Microsoft Word, Epic and Adept.

15. FDA

The Food and Drug Administration (FDA) is a division of the US Department of Health and Human Services that regulates the production and sale of food, pharmaceutical products, medical equipment, and other consumer goods, as well as veterinary medicine. The FDA is now in charge of overseeing the manufacture of products like vaccines, allergy treatments, and beauty products.

Here's how document management specialists use fda:
  • Provided administrative support as necessary; maintained professional correspondence with clients and FDA representatives.
  • Coordinated with all sites to identify site drawing requirements, such as, FDA compliance.
top-skills

What skills help Document Management Specialists find jobs?

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List of document management specialist skills to add to your resume

The most important skills for a document management specialist resume and required skills for a document management specialist to have include:

  • Clinical Documentation
  • Patients
  • SharePoint
  • PowerPoint
  • Windows
  • Revision Control
  • Electronic Content
  • CMS
  • Data Entry Procedures
  • Training Materials
  • EDMS
  • GMP
  • HIPAA
  • Epic
  • FDA
  • Adobe Acrobat
  • Hard Copy
  • PDF
  • Medicaid
  • R
  • ISO
  • DOD
  • QC
  • Medical Charts
  • TMF
  • Hippa
  • Technical Documentation
  • ICH
  • QA
  • OCR
  • Provide Customer Support
  • SQL
  • Onbase
  • Outbound Calls
  • Kofax
  • Distribution Systems
  • TrackWise
  • HR
  • Subpoenas
  • Digitizing
  • Insurance Claims
  • Customer Support
  • HEDIS

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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