How to hire a document manager

How to hire a document manager, step by step

Here's a step-by-step document manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a document manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new document manager
• Step 8: Go through the hiring process checklist

What does a document manager do?

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1. Identify your hiring needs

   Before you start hiring a document manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a document manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a document manager that fits the bill.

   This list presents document manager salaries for various positions.

   Type of Document Manager	Description	Hourly rate
   Document Manager		$23-92
   Document Control Administrator	A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently... Show more	$12-26
   Document Management Technician	The primary role of a document management technician revolves around managing electronic files. They can store, share, send, and even destroy some private and unnecessary files... Show more	$14-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Technical Documentation
   • Continuous Improvement
   • CDI
   • SharePoint
   • ISO
   • Subject Matter Experts
   • Technical Writers
   • Direct Reports
   • Training Materials
   • FDA
   • Loan Documentation
   • User Guides
   • R

   Check all skills

   Responsibilities:

   • Manage the ECN process and keep an update revision log on all products.
   • Manage the AutoCAD and SolidWorks software operations, file structure/management, control and use.
   • Create, coordinate and manage technical BOM's, markups, drawings, specifications, artwork, and samples.
   • Implement EDMS solution as the primary system of record; ensure integration into daily processes to achieve return on investment.
   • Manage interns/co-ops, administering and correcting daily work, and providing SolidWorks training.
   • Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.

   More document manager duties

3. Make a budget

   Including a salary range in your document manager job description is a great way to entice the best and brightest candidates. A document manager salary can vary based on several factors:

   • Location. For example, document managers' average salary in hawaii is 65% less than in rhode island.
   • Seniority. Entry-level document managers earn 74% less than senior-level document managers.
   • Certifications. A document manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a document manager's salary.

   Average document manager salary

   $97,896yearly

   $47.07 hourly rate

   ---

   Entry-level document manager salary

   $49,000 yearly salary

   Updated December 17, 2025

   Average document manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$127,362	$61
   2	Connecticut	$124,162	$60
   3	New Jersey	$120,410	$58
   4	Maryland	$107,556	$52
   5	New York	$105,778	$51
   6	Massachusetts	$104,459	$50
   7	Washington	$103,051	$50
   8	Virginia	$100,590	$48
   9	Oregon	$96,806	$47
   10	Illinois	$92,951	$45
   11	Michigan	$90,555	$44
   12	Texas	$89,452	$43
   13	Arizona	$87,439	$42
   14	Ohio	$87,298	$42
   15	Pennsylvania	$84,791	$41
   16	Wisconsin	$83,098	$40
   17	North Carolina	$81,495	$39
   18	Missouri	$78,744	$38
   19	South Carolina	$77,025	$37
   20	Florida	$71,687	$34

   Average document manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of Maryland Medical System	$186,432	$89.63	2
   2	Apple	$149,115	$71.69	1
   3	Meta	$146,254	$70.31	2
   4	Salesforce	$124,805	$60.00
   5	SnapLogic	$106,837	$51.36
   6	Pitney Bowes	$103,157	$49.59
   7	M&T Bank	$102,395	$49.23	6
   8	Ernst & Young	$102,366	$49.21
   9	Salinas Valley Health	$101,382	$48.74
   10	BOK Financial	$101,198	$48.65	2
   11	BAE Systems	$99,455	$47.81	14
   12	The Washington Post	$94,101	$45.24
   13	McCormick & Company	$93,500	$44.95
   14	Carnegie Mellon University	$91,664	$44.07
   15	Huron Medical Center	$90,942	$43.72
   16	Alstom	$90,808	$43.66	2
   17	CACI International	$86,971	$41.81	12
   18	Westamerica Ban	$85,896	$41.30	1
   19	Gilead Sciences	$85,282	$41.00
   20	Amazon	$75,441	$36.27	3

4. Writing a document manager job description

   A document manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a document manager job description:

   Document manager job description example

   C2 ALASKA, LLC
   Boston, MA
   
   The Document Manager Junior shall provide document retention and control services to the United States Securities and Exchange Commission Division of Enforcement.
   
   Responsibilities
   
   Prepare records for on/off-site transfer and disposition Proofread, edit, and correct text files created using Optical Character Recognition (OCR) programs such as Adobe Acrobat Complete log sheets and reports on tasks' progress Conduct research (electronic/physical) Compose correspondence Perform organization (indexing) Prepare records inventories Perform access, retrievals, preservation, and assigned security. Create and perform box inventory indexing and culling Perform and implement appropriate retention Process incoming offsite records Perform scanning/digitization (paper conversion) Perform and maintain electronic inventory tracking Perform labeling, barcoding, bates stamping Performs other data/information collection activities, including document screening. Performs document/record maintenance within assigned divisional internal systems Perform quality check related to review of documents for accuracy, formatting, and system capability Perform documents distribution and control Copying and faxing Assemble/disassemble documents as required to ensure original documents are reassembled exactly to original state Retrieves and processes various media formats, tabs, numbers, labels, and assembles Other duties as assigned
   Qualifications
   
   Associate degree from an accredited college, university, school, or educational institution that has been accredited by accrediting bodies or organizations recognized by the U.S. Department of Education. Minimum two (2) years' Document Management/Control experience Experience may be considered in lieu of education. Ability to provide favorable credit history. Knowledge, Skills and Abilities
   Knowledge of word processing and computer software programs to include Adobe Acrobat to input and extract information to prepare forms, documents, and correspondence. Knowledge of and skill of typing and data entry. Ability to communicate effectively, orally and in writing. Candidate must be organized with great attention to detail. Ability to respond to email inquiries and perform quality control checks. Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
   While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

   Copy this example

   

5. Post your job

   To find document managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any document managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level document managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your document manager job on Zippia to find and recruit document manager candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit document managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   Sometimes, it's not enough to interview document manager candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new document manager

   Once you've decided on a perfect document manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new document manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a document manager?