Document processor job description

Would you like to be a part of a dynamic team of professionals that is truly passionate about our work? Are you interested in working for an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong? If this sounds like you, talk to us about joining our team.

Carollo Engineers is a nationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. Our vision is to become the best water consulting firm in the United States, and we are looking for motivated, talented people to help us reach that goal. We are seeking a Document Processor to support Carollo's vision of becoming the best water consulting firm in the United States.
Responsibilities

* Supports multi-office document processing needs
* Produces and formats specifications, technical and design memoranda, reports and general correspondences using company templates and formatting standards
* Proofreads completed work for accuracy of editing and formatting
* Converts scanned images or Excel files into MS Word documents
* Combines files (Excel, Word, Acrobat, etc.) for production purposes
* Converts documents to Adobe PDF files
* Scans materials into PDF or uses Optical Character Recognition software to scan materials into MS Word
* Converts and cleans documents from other software applications
* Organizes and maintains directory structures
* Maintains knowledge of firm-supported software packages in order to provide maximum support

Qualifications

* High School Diploma
* Minimum of 5 years of experience in a word processing environment
* 70 wpm
* Advanced knowledge of Office 365 MSWord (styles, graphics, tables, outlines, table of contents, templates, macros)
* Office 365 MSExcel (intermediate level: formatting, header/footer, file path name, etc.)
* Knowledge of Adobe Acrobat, Outlook, and other computer applications
* Ability to work independently and be team player
* Ability to work under pressure and meet deadlines
* Ability to multi-task and reprioritize quickly upon request
* Ability to handle confidential material
* Excellent organization and time management skills.
* Solid written/verbal communication skills, including grammar and attention to detail
* High level of critical thinking
* Professional experience handling confidential/sensitive issues
* Ability to exercise good judgment
* Prioritize as business/workload and deadlines dictate
* Initiative, proactive attitude

Preferred Qualifications

* Experience with Microsoft Teams

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

Job Details

Job Location
BMW Mini - Virginia Beach, VA

Position Type
Full Time

Job Category
Administrative

Description

Checkered Flag Motor Car Company

Drive a Winning Career with Checkered Flag

At Checkered Flag, we've been providing drivers in the Hampton Roads area with first-rate vehicles and services since 1964. In the 50+ years that have passed since then, we've expanded our vision of service to over 10 different dealerships in the area.

As a Document Processor at Checkered Flag, you will be at the forefront of the automotive industry. You will have the opportunity to work with the latest equipment and technology in state-of-the-art facilities.

Responsibilities, Qualifications & Benefits

The Document Processor is responsible for collecting information, verifying its accuracy, and preparing documents related to the sale of new and pre-owned automobiles.

Benefits

At Checkered Flag, we realize our employees are our number one asset. That is why we offer continued growth opportunities for employees who have the talent, energy, and ambition to succeed in a world-class environment. Take a look at some of the benefits you will enjoy as a member of our team!

• Career Advancement opportunities!
• Paid training
• 401(k) Match
• Paid Time Off
• Paid day to participate in local charity events
• Referral bonuses
• Recognition events to recognize top performers
• Employee and family discounts
• Company-paid Life and Short Term Disability Insurance

We are looking for someone who is high-energy, driven, and has proven customer service skills. The ideal candidate is someone with a winning attitude who sees obstacles as opportunities.

• High school diploma or equivalent
• Working knowledge of computers; Microsoft Word and Excel experience required
• Paycom experience preferred
• Excellent verbal and written communication skills
• Able to prioritize, organize and multi-task
• Must be available to work evenings and weekends

Come and join a dynamic industry leader! If you are looking for a phenomenal career as a
Document Processor
Checkered Flag is the place for you.

All applications and resumes are kept strictly confidential. Checkered Flag Motor Car Company, Inc. is an EEO Employer and a Drug-Free Workplace.

• Operation of mail production equipment such as mail inserters and mail postage meters
• Print and track electronic files using specialized software
• Use other specialized software programs and equipment
• Performing a wide variety of routine mail production activities
• Operation of office equipment; lift, carry, push and pull objects up to 60 lbs
• General administrative and office duties such as data entry, filing, and responding to emails
• Check printed documents for accuracy
• Scan and log incoming customer mail
• Communicate and coordinate with remote staff
• Log and track information
• Prepare items for shipping
• Keep equipment and work/supply areas stocked and organized
• Additional tasks as assigned

Minimum Requirements

• High School diploma or equivalent
• Strong computer skills including Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Good math / language / reading skills

Knowledge, Skills, and Abilities

• Strong experience with computers, computer skills, Microsoft Office, email, and PDF files
• Experience working with office or mailroom equipment (e.g., printers/copiers, postage meters, folder/inserters, etc.) preferred
• Ability to work well in high energy work environment and ability to adjust to changing priorities/tasks
• Good communication skills including following written and verbal instructions

Working Conditions

• Work in office
• Full-time or Part-time Monday through Friday shift options
  1. 5:00 a.m. to 1:30 p.m.
  2. 7:30 a.m. to 4:30 p.m.

Work Standards

• Interpersonal Skills:
  1. Demonstrates the ability to work well with Patra colleagues and clients and with external organizations
• Promotes Culture of Respect & Safety:
  1. Demonstrates commitment to personal responsibility and value for safety and respect
  2. Communicates concerns
  3. Uses and promotes safe respectful behaviors based on training and lessons learned

• Subject to and expected to comply with all applicable Patra Corp policies and procedures

Patra Corporation is an equal opportunity employer committed to celebrating diversity and creating a safe and inclusive environment for all employees.