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Document scanner skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical document scanner skills. We ranked the top skills for document scanners based on the percentage of resumes they appeared on. For example, 33.0% of document scanner resumes contained data entry as a skill. Continue reading to find out what skills a document scanner needs to be successful in the workplace.

15 document scanner skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how document scanners use data entry:

Prepared checks for deposit accurately encoding customer payment amounts using TRP/AWS/Image data entry equipment.
File, invoicing, put invoices into numerical order, scan documents into computer, kept trucks log, data entry.

2. Computer Database

A database or a computer database is a cluster of structured information stored in an electronic archive. This electronic data is administered through a database management system (DBMS), both (data and DBMS) of which are collectively referred to as a database system. The data is normally portrayed in the form of rows and columns for easy organization, management, alteration, and access. The organization of data in computer database enables users to write and query data efficiently.

Here's how document scanners use computer database:

Scanned document into the computer database using IPRO8.5.
Scanned paper documents into electronic computer database.

3. Computer System

Here's how document scanners use computer system:

Scanned medical records into computer system, sent information to insurance company.
Reviewed data to ensure information was correct before feeding into computer system.

4. Image Quality

Image quality can indicate to the level of precision in which various imaging systems process, capture, compress, store, display and transmit the signals form an image. Image quality may have different meanings depending on the focus area that is being referred to.

Here's how document scanners use image quality:

Verify documents are properly scanned by following established procedures for page count and image quality.
Completed manual quality assurance by reviewing the scanned document for image quality and clarity.

5. Electronic Images

Here's how document scanners use electronic images:

Created and maintained relationships with partners concerning parameters for importing and exporting electronic images within the EDMS platform.
Converted physical paper documents into electronic images through a scanning process.

6. Clips

Here's how document scanners use clips:

Prepared documents/files for scanning by removing staples/paper clips.
Removed staples, clips, post-its and copied any torn items or items to small to run through scanner.

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7. QC

Quality control is a set of instructions or procedures to ensure a manufactured product or a service is up to the highest quality standards. This set of quality control criteria are either defined by the clients or the company itself.

Here's how document scanners use qc:

Provided QC of files, documents and clarity of all projects and completed documents on time.
Reassemble and organized document at the end of scan QC to compete job.

8. PDF

PDF, which stands for Portable Document Format, enables one to open a document on any operating system-OS without using the app that created it while maintaining the same layout. You only need to have the PDF reader to view a PDF document.

Here's how document scanners use pdf:

Document Scanning: Digital scanning of medical and business documents to PDF files for permanent retention and long-term storage.
Scanned blueprints into PDF format Organized equipment files by specific function numbers Created files that would allow text recognition

9. OCR

Here's how document scanners use ocr:

Converted paper documents (over 160 types) into a readable electronic format using Optical Character Recognition (OCR) software.
Work required accurate entry of data, understanding of hundreds of types of medical forms, and troubleshooting the OCR system.

10. Windows

Windows is a chain of operating systems that controls a computer and is developed by Microsoft. Every version of Windows consists of GUI (graphical user interface), with a desktop that allows the user to open their files.

Here's how document scanners use windows:

Prepped, scanned and indexed documents using Word and the Windows operating system.
Verify data for accuracy Scan over 600 pages per shift Use Laser fiche for Windows

11. Electronic Format

Here's how document scanners use electronic format:

Document Scanner * Provide clerical and additional support tasks to transfer documents from hard copy to an electronic format.
Performed tracking and monitoring of all contracts that have been transferred electronic format on an Excel spreadsheet and database.

12. Fax Machines

Here's how document scanners use fax machines:

Operated office equipment such as fax machines, copiers and scanners.
Maintained basic operational functions of copiers and fax machines.

13. Office Equipment

Here's how document scanners use office equipment:

General office maintenance such as bringing in heavy boxes/office equipment as well as cleaning and organizing office supply room.
Used a variety of office equipment

14. Management System

A management system is a set of policies, processes, and procedures taken by an organization or a business to ensure it can fulfill its tasks and achieve its objectives. A management system makes sure that the company excels financially and improves the user experience. The management system also takes care of the worker's and employees' needs and manages their workload and oversees their performance. Apart from interior matters of the company, a management system also deals with exterior matters like legislations, tax matters, and law issues.

Here's how document scanners use management system:

Worked with multiple file management systems.

15. Digital Format

Here's how document scanners use digital format:

Worked directly with management to convert project documents into a more productive digital format.
Worked directly with management to convert entire filing system into digital format.

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What skills help Document Scanners find jobs?

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List of document scanner skills to add to your resume

The most important skills for a document scanner resume and required skills for a document scanner to have include:

Data Entry
Computer Database
Computer System
Image Quality
Electronic Images
Clips
QC
PDF
OCR

Windows
Electronic Format
Fax Machines
Office Equipment
Management System
Digital Format
Adobe Acrobat
Digital Copies
Patient Charts

Digital Images
PowerPoint
Kodak
Company Database
Image Capture
A/P
Medical Charts

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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