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What is a document specialist and how to become one
A document specialist manages and organizes documents for businesses or organizations. They ensure the proper formatting, editing, and storage of documents for easy access. Document specialists may also create new documents, perform quality checks, and manage document databases. They typically work in office settings and use a variety of software programs to perform their tasks. Overall, they aim to make sure that documented information remains organized and readily available for those who need it.
Avg. Salary $39,044
Avg. Salary $59,228
Growth rate 9%
Growth rate 0.3%
American Indian and Alaska Native 0.51%
Asian 11.99%
Black or African American 6.24%
Hispanic or Latino 8.82%
Unknown 4.70%
White 67.73%
Genderfemale 70.99%
male 29.01%
Age - 43American Indian and Alaska Native 3.00%
Asian 7.00%
Black or African American 14.00%
Hispanic or Latino 19.00%
White 57.00%
Genderfemale 47.00%
male 53.00%
Age - 43Stress level is manageable
7.1 - high
Complexity level is challenging
7 - challenging
Work life balance is fair
6.4 - fair
What are the pros and cons of being a document specialist?
Pros
Chance to develop specialized skills in document management software
Potential for high pay and job security
Opportunity to work remotely or part-time
Ability to work independently and manage own workload
Potential for advancement within the organization
Cons
Can be tedious work, involving repetitive tasks
Possible long hours and tight deadlines
Can involve working with sensitive or confidential information
Difficult to quantify the impact of work on the overall business
Can be seen as a support role rather than a strategic one
Document specialist career paths
Key steps to become a document specialist
Explore document specialist education requirements
Start to develop specific document specialist skills
Skills Percentages Clinical Documentation 14.81% Patients 12.99% Customer Service 7.92% Data Entry 6.84% DRG 5.94% Complete relevant document specialist training and internships
Accountants spend an average of 6-12 months on post-employment, on-the-job training. New document specialists learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a document specialist based on U.S. Bureau of Labor Statistics data and data from real document specialist resumes.Gain additional document specialist certifications
More About CertificationsDocument specialist certifications can show employers you have a baseline of knowledge expected for the position. Certifications can also make you a more competitive candidate. Even if employers don't require a specific document specialist certification, having one may help you stand out relative to other applicants.
The most common certifications for document specialists include Certified Billing and Coding Specialist (CBCS) and Certified Pharmacy Technician (CPhT).
Research document specialist duties and responsibilities
- Manage files, medical records and major customers requiring IPRO services.
- Manage the migration of the entire documentation set from FrameMaker to DITA.
- Lead the transition from paper charts to electronic medical records and the transition to ICD-10.
- Manage archiving process of sending all complete clinical studies TMF document to off-site archiving center.
Prepare your document specialist resume
When your background is strong enough, you can start writing your document specialist resume.
You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a document specialist resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.
Choose from 10+ customizable document specialist resume templates
Build a professional document specialist resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your document specialist resume.
Apply for document specialist jobs
Now it's time to start searching for a document specialist job. Consider the tips below for a successful job search:
- Browse job boards for relevant postings
- Consult your professional network
- Reach out to companies you're interested in working for directly
- Watch out for job scams
How did you land your first document specialist job
Are you a document specialist?
Share your story for a free salary report.
Average document specialist salary
The average document specialist salary in the United States is $39,044 per year or $19 per hour. Document specialist salaries range between $24,000 and $62,000 per year.
What am I worth?
How do document specialists rate their job?
Document specialist reviews
Expressing and detailing the facts about a defect or incident is challenging. I had to use all senses to arrive at a factual conclusion. It is satisfying and rewarding when you arrive at the truth and root of the matter.
Deception and non cooperation throws a wrench into you efforts.
The position lets me use my skills in Microsoft Word, Excel, and PowerPoint. My original training was as a newspaper copy-editor, a "dying" field. Document Control in biotech gave me the opportunity to use those skills in a field which is growing and which pays better.
Biotech field is volatile. Most other departments have high changeover in personnel. Frequent changes in policy / expectations due to changes in management and ownership. The company I work for has been bought and sold twice to larger companies in my fifteen years here.
You get bits of information about many fields and across departments
There is no room for careless mistakes
Document specialist FAQs
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Updated January 8, 2025
