Average Salary
$40,259
Average Salary
Job Growth Rate
9%
Job Growth Rate
Job Openings
20,695
Job Openings
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What is a Document Specialist

A documentation specialist works for highly regulated industries, usually as a member of the quality assurance staff. Documentation specialists are responsible for managing the documents of a company and creating, compiling, organizing, and storing the documentation of various processes.

The work of a documentation specialist is essential in industries where compliance with standard production procedures needs to be proven. Safe manufacturing of products is assured by clear and consistent documentation of processes, and the work of documentation specialists contributes to assuring that personnel is following a prescribed production protocol.

As a documentation specialist, you will optimize storage systems for documents, analyze data, supervise the documentation processes of different departments, and provide access to any document that needs to be retrieved. You will be the one to know any adjustments to regulations in time, conduct internal audits, and facilitate external inspections.

There is more than meets the eye when it comes to being a document specialist. For example, did you know that they make an average of $19.36 an hour? That's $40,259 a year!

Between 2018 and 2028, the career is expected to grow 9% and produce 56,000 job opportunities across the U.S.

What Does a Document Specialist Do

There are certain skills that many document specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed communication skills, analytical skills and imagination.

Learn more about what a Document Specialist does

How To Become a Document Specialist

If you're interested in becoming a document specialist, one of the first things to consider is how much education you need. We've determined that 51.0% of document specialists have a bachelor's degree. In terms of higher education levels, we found that 6.7% of document specialists have master's degrees. Even though most document specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become a document specialist. When we researched the most common majors for a document specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on document specialist resumes include high school diploma degrees or master's degree degrees.

You may find that experience in other jobs will help you become a document specialist. In fact, many document specialist jobs require experience in a role such as customer service representative. Meanwhile, many document specialists also have previous career experience in roles such as administrative assistant or technical writer.

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Average Salary
$40,259
Average Salary
Job Growth Rate
9%
Job Growth Rate
Job Openings
20,695
Job Openings
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Don't Have A Professional Resume?

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Document Specialist Career Paths

Top Careers Before Document Specialist

Top Careers After Document Specialist

Document Specialist Jobs You Might Like

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Average Salary for a Document Specialist

Document Specialists in America make an average salary of $40,259 per year or $19 per hour. The top 10 percent makes over $64,000 per year, while the bottom 10 percent under $25,000 per year.
Average Salary
$40,259
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Document Specialist Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming a Document Specialist. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write a Document Specialist Resume

At Zippia, we went through countless Document Specialist resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Document Specialist Resume Examples And Templates

Document Specialist Demographics

Document Specialist Gender Statistics

female

67.2 %

male

28.3 %

unknown

4.5 %

Document Specialist Ethnicity Statistics

White

72.3 %

Asian

11.3 %

Hispanic or Latino

7.4 %

Document Specialist Foreign Languages Spoken Statistics

Spanish

62.5 %

French

7.9 %

German

4.1 %
Show More Document Specialist Demographics

Create The Perfect Resume

Our resume builder tool will walk you through the process of creating a stand-out Document Specialist resume.

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Document Specialist Education

Document Specialist Majors

Business
25.0 %
Nursing
8.6 %
English
6.9 %

Document Specialist Degrees

Bachelors

51.0 %

Associate

21.4 %

High School Diploma

11.2 %

Top Colleges for Document Specialists

1. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

2. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

3. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition
$7,309
Enrollment
9,142

4. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition
$9,808
Enrollment
13,990

5. Villanova University

Villanova, PA • Private

In-State Tuition
$53,308
Enrollment
6,819

6. San Diego State University

San Diego, CA • Private

In-State Tuition
$7,488
Enrollment
30,018

7. SUNY Farmingdale

Farmingdale, NY • Private

In-State Tuition
$8,306
Enrollment
9,394

8. SUNY Stony Brook

Stony Brook, NY • Private

In-State Tuition
$9,625
Enrollment
17,407

9. New York University

New York, NY • Private

In-State Tuition
$51,828
Enrollment
26,339

10. University of Minnesota - Twin Cities

Minneapolis, MN • Private

In-State Tuition
$14,760
Enrollment
31,451
Show More Document Specialist Education Requirements

Online Courses For Document Specialist That You May Like

Best Practices in Document Management
udemy
4.4
(1,677)

Develop your cost-effective and future-proof documentation strategy...

Documentation in Project Finance
edX (Global)

In this course, we’ll look at project documents – overview and types. First, we’ll cover finance, security and support documents. Next, we'll cover rating agencies. The debt rating agencies are important in many project financing. We’ll also cover the loan syndication process and finally wrap up with a scenario where you’ll learn how to bring a distressed project back to life. This course is part of the New York Institute of Finance’s popular Project Finance and the Public Private Partnership...

The Art of API Documentation
udemy
4.5
(1,046)

API Documentation 3: Teaches technical writers how to write API overview material, tutorials, etc...

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Top Skills For a Document Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 14.4% of document specialists listed procedures on their resume, but soft skills such as communication skills and analytical skills are important as well.

12 Document Specialist RESUME EXAMPLES

Best States For a Document Specialist

Some places are better than others when it comes to starting a career as a document specialist. The best states for people in this position are Virginia, New Jersey, California, and Delaware. Document specialists make the most in Virginia with an average salary of $51,567. Whereas in New Jersey and California, they would average $50,752 and $50,387, respectively. While document specialists would only make an average of $49,288 in Delaware, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Delaware

Total Document Specialist Jobs:
75
Highest 10% Earn:
$84,000
Location Quotient:
1.21
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Virginia

Total Document Specialist Jobs:
471
Highest 10% Earn:
$87,000
Location Quotient:
1.01
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. North Carolina

Total Document Specialist Jobs:
544
Highest 10% Earn:
$78,000
Location Quotient:
1.15
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Document Specialists

How Do Document Specialist Rate Their Jobs?

Zippia Official Logo

5.0

CHALLENGING PERCEPTIONJanuary 2020

5.0

Zippia Official LogoCHALLENGING PERCEPTIONJanuary 2020

What do you like the most about working as Document Specialist?

Expressing and detailing the facts about a defect or incident is challenging. I had to use all senses to arrive at a factual conclusion. It is satisfying and rewarding when you arrive at the truth and root of the matter. Show More

What do you NOT like?

Deception and non cooperation throws a wrench into you efforts. Show More

Zippia Official Logo

5.0

Executive AssistantMarch 2019

5.0

Zippia Official LogoExecutive AssistantMarch 2019

What do you like the most about working as Document Specialist?

Consistency in creating the formats or templates of any documents. Proofreading any documents. Show More

What do you NOT like?

Nothing in particular. Show More

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Top Document Specialist Employers

We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ document specialists and discovered their number of document specialist opportunities and average salary. Through our research, we concluded that JPMorgan Chase was the best, especially with an average salary of $60,492. Ricoh follows up with an average salary of $45,649, and then comes Wells Fargo with an average of $43,349. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as a document specialist. The employers include Nuance Communications, Tucson Medical Ctr, and Trinity Health

Document Specialist Videos

Updated August 18, 2021