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Become A Document Specialist

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Working As A Document Specialist

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Evaluating Information to Determine Compliance with Standards
  • Mostly Sitting

  • $70,000

    Average Salary

What Does A Document Specialist Do At The Hanover Insurance Group

* Orients new employees to the business unit and provides on the job training.
* Tracks and reports on volumes and measures.
* Solicits and acts on internal customer feedback on escalated issues.
* Ability to research problems and develop solutions.
* Train Indexers on routine research.
* Indexes all classes of documents including confidential.
* Opens mail by hand or machine.
* Removes staples, paper clips and envelopes from documents.
* Splits the contents of an envelope into documents.
* Checks for basic required data.
* Inspects mail and sort the mail according to batch type.
* Researches unidentified mail.
* Responsible for collecting batches from the Prep Operator Station multiple times daily and delivering to the Scan Operator station.
* Preps time sensitive/priority mail.
* Operates the mail truck for delivery/pick-up of mail multiple times a day.
* Follows daily start-up procedures for scanner module.
* Recognizes and scans multiple batch types of documents.
* Responsible for moving scanned documents to a storage area.
* Accountable for maintaining a storage area of scanned documents.
* Responsible for retrieval of requested documents upon request.
* Adherence to document destruction policies and procedures.
* Responsible for claim look-up and validation to ensure image is distributed to the proper recipients mail queue.
* Indexes scanned document to proper claim folder and identifies the document type.
* Performs visual quality checks on scanned documents.
* May prepare and deliver business documents to a second location.
* May handle SIU, and confidentiality class documents

What Does A Document Specialist Do At Kelly Services

* Review, edit or develop documentation (e.g. batch records, specifications, procedures, reports, SOPs, etc.) connected to specific project timelines.
* Assist in strategy development to transition to electronic documentation platform.
* Review and assess site documents to ensure compliance with corporate documents.
* Make recommendations for documentation content and format to support employee understanding of batch records, specification, procedures, and SOPs, etc.
* Support transition to electronic documentation platform.
* Identify commonalities and linkages in different documents to optimize common remediation activities.
* Active member of the remediation team to rectify the documentation gaps identified in the gap assessments working within a cross functional team which may include R&D, Quality, Manufacturing, Engineering, Regulatory Affairs, and Documentation Control.
* Assures compliance to all regulatory standards Travel to other Company sites as needed

What Does A Document Specialist Do At Caci International

* Retrieve Customer data within the Washington Metro Area (WMA).
* Record and maintain pertinent data describing the material received, including the data of receipt, number of physical items, name of receiver, container barcode / tracking number and transmittal sheet tracking number.
* Review and prepare files and documents based on conversion requirements to include, but not limited to, arranging records in date order, removing duplicate copies, removing staples and clipping multi-page documents together.
* Package and return completed projects as directed by the Customer which may require returning Customer data, within the WMA.
* Packaging and transport of data shall comply with all of the Customer’s security regulations, policies and procedures.
* Determine which scanning device will properly perform the operations depending on the type and quality of documents to be imaged.
* Perform and monitor all activities required to scan the documents.
* Provide daily preventative maintenance (care and cleaning) of all scanning equipment as recommended by the manufacturer.
* Review the scanned document images electronically to verify that all pages within the document were scanned accurately and completely.
* The review shall include a 100% verification of each scanned page image to ascertain the image quality.
* Rescanning of documents will be required if the scanned images are deemed to be of poor quality of incomplete.
* Enter document metadata into Customer’s automated system based on Customer’s requirements.
* Metadata requirements may vary by project.
* Provide a quality review of the metadata to verify that the metadata is appropriate and correct for each document.
* For invalid metadata entries, the Subcontractor shall edit the entry and provide the correct metadata, based on the Customer’s requirements.
* Indexing quality shall be tracked and provided to the Customer.
* Provide support to ad hoc project requirements as directed by Customer.
* Perform hardcopy scanning, microform scanning (e.g. microfiche, microfilm, aperture cards), oversize scanning (e.g. maps, charts, drawings) and image formatting / conversion (e.g.
* TIFF, JPEG, PDF, PDF/A, searchable PDF).
* Convert digital media (e.g.
* CDs, DVDs) to other formats as required by the Customer.
* Create and deliver encrypted copies of production data and store on portable media (CDs/DVDs/portable hard drives) as required by the Customer in accordance with Customer’s security regulations
* Participate in scheduled and ad hoc meetings, briefings, and demonstrations.
* Deliver scanned pages in electronic format and meet scanning targets and deadlines

What Does A Document Specialist Do At Jpmorgan Chase

* Manage the account opening and client documentation workflow from creation, collection, negotiation oversight and execution
* Manage the documentation process for external clients and internal business partners throughout the documentation life cycle
* Manage activities through heavy phone work with external clients and internal business partners
* Performs required research for a product set-up and account opening to assess documentation requirements on internal systems as applicable
* Ensure documentation conforms to the Bank’s legal guidelines and policies and standards, including risk mitigation through adherence to the control framework
* Ensure deal deliverables are met and hold owners accountable by managing implementation issues, escalations and error resolution
* Demonstrate creative problem solving and solid judgment/decision making
* Exhibit adherence to policy and procedures and meet or exceed established Service Level Agreements
* Diligent awareness of risks in processes in a timely manner
* Exhibit ownership, escalation and resolution of risk issues when they occur in a timely manner
* Manage clear expectations and understanding by establishing clear timelines and managing documentation requirements
* Exhibit ownership of on-boarding experience and client satisfaction
* Ownership of internal communication and status updates

What Does A Document Specialist Do At Kforce

* Operation of computers and scanning equipment for scanning production
* Prepare documents for scanning remove staples, paper lips, etc
* Load documents into scanner while maintaining order of input and output
* Perform quality checks by verifying images on screen and correcting malfunctions
* Enters and verifies index information, proofreading for omissions and errors
* Responsible for cleaning and maintaining scanner
* years of scanning experience in a professional environment
* The ideal candidate will have similar skills and abilities to perform the duties listed above
* Kforce is an Equal Opportunity/Affirmative Action Employer.
* All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status
* Compensation Type:
* Hours
* Minimum Compensation:
* Maximum Compensation:
*

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Document Specialist Career Paths

Document Specialist
Technical Writer Business Analyst Manager
Assistant Vice President
7 Yearsyrs
Technical Writer Business Analyst Operations Manager
Supply Chain Manager
10 Yearsyrs
Technical Writer Business Analyst Office Manager
Business Office Manager
7 Yearsyrs
Office Manager Owner Vice President
Vice President And Manager
10 Yearsyrs
Office Manager Operations Manager Branch Manager
Manager, Assistant Vice President
7 Yearsyrs
Assistant Manager Case Manager
Patient Care Manager
5 Yearsyrs
Assistant Manager Manager Project Manager
Service Delivery Manager
10 Yearsyrs
Assistant Manager Operations Manager Project Manager
Quality Manager
11 Yearsyrs
Team Leader Quality Assurance Lead Quality Assurance Manager
Director Of Quality
14 Yearsyrs
Team Leader Manager Property Manager
Asset Manager
7 Yearsyrs
Team Leader Production Supervisor
Quality Supervisor
7 Yearsyrs
Analyst Consultant Lead Technician
Technical Manager
7 Yearsyrs
Analyst Compliance Analyst Compliance Specialist
Compliance Manager
9 Yearsyrs
Analyst Systems Analyst Administrator
Administrative Manager
6 Yearsyrs
Case Manager Service Manager Quality Assurance Manager
Regulatory Affairs Manager
8 Yearsyrs
Consultant Senior Analyst Senior Data Analyst-
Data Manager
6 Yearsyrs
Consultant Adjunct Professor Education Consultant
Educational Manager
7 Yearsyrs
Reviewer Physician Clinical Research Coordinator
Clinical Project Manager
9 Yearsyrs
Reviewer Doctoral Fellow Clinical Research Coordinator
Clinical Trials Specialist
7 Yearsyrs
Regulatory Affairs Specialist Clinical Trial Coordinator Clinical Research Coordinator
Clinical Trials Associate
6 Yearsyrs
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Do you work as a Document Specialist?

Help others decide if this is a good career for them

Average Length of Employment
Staff Specialist 3.8 years
Document Manager 3.3 years
Imaging Specialist 3.0 years
Specialist 2.6 years
Document Analyst 2.5 years
Document Clerk 2.3 years
Document Processor 1.8 years
Top Careers Before Document Specialist
Cashier 8.0%
Internship 5.1%
Specialist 2.9%
Manager 2.3%
Secretary 2.2%
Clerk 2.2%
Top Careers After Document Specialist
Cashier 5.5%
Specialist 4.4%
Consultant 3.2%
Analyst 3.0%
Associate 2.8%
Manager 2.5%

Do you work as a Document Specialist?

Document Specialist Demographics

Gender

Female

64.0%

Male

25.7%

Unknown

10.3%
Ethnicity

White

60.9%

Hispanic or Latino

15.8%

Black or African American

12.2%

Asian

7.5%

Unknown

3.5%
Show More
Foreign Languages Spoken

Spanish

62.5%

French

7.9%

German

4.1%

Mandarin

3.0%

Portuguese

2.6%

Chinese

2.6%

Russian

2.3%

Italian

2.1%

Japanese

1.6%

Hindi

1.3%

Korean

1.3%

Arabic

1.3%

Polish

1.2%

Hmong

1.2%

Vietnamese

1.0%

Cantonese

1.0%

Carrier

0.8%

Tagalog

0.8%

Swedish

0.7%

Bulgarian

0.7%
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Document Specialist Education

Schools

University of Phoenix

26.7%

Strayer University

8.0%

Kaplan University

6.8%

Ashford University

4.5%

Houston Community College

4.2%

University of Maryland - University College

4.1%

Northeastern University

4.0%

Temple University

3.9%

University of Houston

3.8%

American InterContinental University

3.8%

Southern New Hampshire University

3.6%

Pennsylvania State University

3.6%

Liberty University

3.4%

Northern Virginia Community College

3.2%

Walden University

2.9%

University of North Texas

2.8%

University of Central Florida

2.7%

American University

2.7%

The Academy

2.7%

Grand Canyon University

2.7%
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Majors

Business

27.1%

Nursing

8.7%

Health Care Administration

8.2%

Accounting

5.7%

English

5.2%

Psychology

4.3%

Communication

3.8%

Criminal Justice

3.6%

Management

3.5%

Legal Support Services

3.5%

Computer Information Systems

3.4%

Computer Science

3.1%

Medical Assisting Services

2.8%

Law

2.7%

Finance

2.6%

General Studies

2.5%

Education

2.4%

Liberal Arts

2.3%

Graphic Design

2.3%

Biology

2.3%
Show More
Degrees

Bachelors

36.4%

Other

23.9%

Associate

14.6%

Masters

12.9%

Certificate

6.8%

Diploma

2.6%

Doctorate

2.4%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$70,000
View Detailed Salary Report
$41,000
Min 10%
$70,000
Median 50%
$70,000
Median 50%
$70,000
Median 50%
$70,000
Median 50%
$70,000
Median 50%
$70,000
Median 50%
$70,000
Median 50%
$121,000
Max 90%
Best Paying Company
North Shore Univ Hospital
Highest Paying City
Hayward, CA
Highest Paying State
Hawaii
Avg Experience Level
2.5 years
How much does a Document Specialist make at top companies?
The national average salary for a Document Specialist in the United States is $70,767 per year or $34 per hour. Those in the bottom 10 percent make under $41,000 a year, and the top 10 percent make over $121,000.

Real Document Specialist Salaries

Job Title Company Location Start Date Salary
Clinical Documentation Specialist Marin General Hospital CA Sep 22, 2016 $131,040
Qualification/Validation Documentation Specialist Jacobs Engineering Group Inc. Elkton, VA Feb 06, 2012 $104,062 -
$136,520
Qualification/Validation Documentation Specialist 5 Jacobs Engineering Group Inc. Durham, NC Feb 20, 2016 $95,472 -
$131,542
Qualification/Validation Documentation Specialist Jacobs Engineering Group Inc. Conshohocken, PA Sep 22, 2010 $94,890
Qualification/Validation Documentation Specialist Jacobs Engineering Group Inc. Durham, NC Feb 19, 2014 $92,830 -
$127,711
Documentation Specialist II Jpmorgan Chase & Co. New York, NY Aug 25, 2014 $90,000
Qualification/Validation Documentation Specialist Jacobs Engineering Group Inc. Cincinnati, OH Sep 22, 2013 $88,899 -
$124,596
Clin. Document Improvement Specialist (Clinical) Children's Hospital Central California Madera, CA Sep 29, 2014 $84,365
Qualification/Validation Documentation Specialist Jacobs Engineering Group Inc. Cincinnati, OH Sep 22, 2013 $83,949 -
$124,596
Clinical Documentation Specialist Hayward Sisters Hospital Hayward, CA Sep 01, 2014 $83,200
Qualification Validation Documentation Specialist 5 Jacobs Engineering Group Inc. Indianapolis, IN Mar 16, 2015 $82,014 -
$131,542
SOP Document Specialist Quintiles, Inc. Durham, NC Apr 06, 2015 $81,288
Qualification/Validation Documentation Specialist 5 Jacobs Engineering Group Inc. Indianapolis, IN Jul 13, 2015 $80,454 -
$131,542
Clinical Documentation Specialist Banner Health Mesa, AZ Oct 01, 2011 $70,720 -
$79,581
Export Documentation Specialist Bunge Latin America, LLC Coral Gables, FL Oct 01, 2011 $70,200
Regulatory Manager/Document Specialist Advanced Food Concepts, Inc. Berkeley, CA Sep 12, 2013 $67,600
RAC-Clinical Documentation Specialist Prime Healthcare Management, Inc. Ontario, CA May 09, 2016 $67,226
RAC-Clinical Documentation Specialist Prime Healthcare Management, Inc. Ontario, CA Jul 09, 2016 $67,226
Interest Rate Derivatives Documentation Specialist Makosi Inc. New York, NY May 29, 2012 $58,800
Clinical Document Specialist Prime Healthcare Services-Kansas City, LLC Kansas City, MO Sep 07, 2015 $58,686
Clinical Document Specialist Prime Healthcare Services-Blue Springs, LLC Blue Springs, MO Sep 22, 2015 $58,686
Clinical Documentation Specialist Prime Healthcare Services-Providence, LLC Kansas City, KS Oct 27, 2014 $58,686
Clinical Document Specialist Prime Healthcare Services-Kansas City, LLC Kansas City, MO Sep 16, 2015 $58,686
Clinical Document Specialist Prime Healthcare Services-Landmark, LLC Woonsocket, RI Sep 22, 2015 $58,332
Clinical Document Specialist Prime Healthcare Services-Pampa, LLC Pampa, TX Dec 22, 2014 $57,267
Clinical Documentation Specialist Prime Healthcare LLC, Garden Grove Garden Grove, CA Apr 21, 2014 $57,246

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Top Skills for A Document Specialist

  1. Procedures
  2. Data Entry
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Managed company-wide information technology user access documentation and archives to include the writing and editing of user access policies and procedures.
  • Performed data entry on specialized computer programs requiring knowledge of database programming and database management.
  • Completed voluntary customer service training to learn ways to enhance customer satisfaction and improve productivity.
  • Retrieved medical records required for periodic review by external agency.
  • Provided telephone assistance to clients concerning reproduction of legal documents.

What is it like to work as a Document Specialist

5.0

Executive Assistant

March 26, 2019 on Zippia

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Document Specialist.. Show More

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Consistency in creating the formats or templates of any documents. Proofreading any documents... Show More

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Top 10 Best States for Document Specialists

  1. District of Columbia
  2. Maryland
  3. Virginia
  4. Alaska
  5. New Jersey
  6. New Hampshire
  7. South Carolina
  8. Colorado
  9. North Carolina
  10. Delaware
  • (121 jobs)
  • (271 jobs)
  • (474 jobs)
  • (23 jobs)
  • (386 jobs)
  • (60 jobs)
  • (135 jobs)
  • (231 jobs)
  • (443 jobs)
  • (38 jobs)

Top Document Specialist Employers

Jobs From Top Document Specialist Employers

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