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Document specialist salary
Average document specialist salary
$39,044
Average Document Specialist Salary
The average salary for a Document Specialist is approximately $39,044 annually, equating to about $19 per hour. This role typically involves organizing, managing, and ensuring the accuracy of various documents within organizations. Salaries can vary significantly based on factors such as geographic location, industry, and level of experience.
Highest Paying States
Document Specialists in states like California, New York, and Texas often command higher salaries due to the demand for skilled professionals in these areas. The cost of living and the concentration of large companies also influence salary ranges.
Industries Offering Competitive Salaries
Sectors such as healthcare, finance, and legal services tend to offer the highest compensation for Document Specialists. Companies in these fields require meticulous documentation and data management, making skilled professionals essential.
For those looking to enhance their career prospects, exploring opportunities in different sectors and locations can lead to more favorable salary outcomes.
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Where can a Document Specialist earn more?
Document specialist salary estimates from across the web
Average document specialist salary by state
The average document specialist salary in California, Virginia, and Pennsylvania are the highest in the U.S. The lowest average document specialist salary states are Minnesota, North Dakota, and Iowa.
- State view
- County view
Highest paying states for document specialists
| Rank | State | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | District of Columbia | $52,031 | $25.01 |
| 2 | Pennsylvania | $50,717 | $24.38 |
| 3 | North Carolina | $48,430 | $23.28 |
| 4 | Virginia | $51,913 | $24.96 |
| 5 | Nevada | $45,328 | $21.79 |
| 6 | New York | $48,023 | $23.09 |
| 7 | Delaware | $44,905 | $21.59 |
| 8 | Massachusetts | $46,511 | $22.36 |
| 9 | New Jersey | $50,680 | $24.37 |
| 10 | Arizona | $43,968 | $21.14 |
| 11 | Hawaii | $49,921 | $24.00 |
| 12 | California | $53,294 | $25.62 |
| 13 | Rhode Island | $47,895 | $23.03 |
| 14 | West Virginia | $43,385 | $20.86 |
| 15 | Connecticut | $49,027 | $23.57 |
| 16 | Ohio | $43,506 | $20.92 |
| 17 | Michigan | $40,527 | $19.48 |
| 18 | Alabama | $40,422 | $19.43 |
| 19 | Wyoming | $36,965 | $17.77 |
| 20 | Alaska | $39,166 | $18.83 |
| 21 | Kentucky | $41,169 | $19.79 |
| 22 | New Hampshire | $37,850 | $18.20 |
| 23 | New Mexico | $39,776 | $19.12 |
| 24 | Texas | $38,800 | $18.65 |
| 25 | Florida | $38,135 | $18.33 |
| 26 | Louisiana | $39,226 | $18.86 |
| 27 | Wisconsin | $38,993 | $18.75 |
| 28 | Maryland | $40,203 | $19.33 |
| 29 | Nebraska | $35,643 | $17.14 |
| 30 | Indiana | $38,481 | $18.50 |
| 31 | Tennessee | $37,272 | $17.92 |
| 32 | South Dakota | $34,686 | $16.68 |
| 33 | Maine | $39,731 | $19.10 |
| 34 | Arkansas | $37,216 | $17.89 |
| 35 | Washington | $40,963 | $19.69 |
| 36 | Oregon | $37,866 | $18.20 |
| 37 | North Dakota | $33,562 | $16.14 |
| 38 | South Carolina | $39,326 | $18.91 |
| 39 | Mississippi | $39,164 | $18.83 |
| 40 | Kansas | $35,462 | $17.05 |
| 41 | Illinois | $38,550 | $18.53 |
| 42 | Iowa | $32,699 | $15.72 |
| 43 | Utah | $34,571 | $16.62 |
| 44 | Montana | $34,151 | $16.42 |
| 45 | Georgia | $35,849 | $17.24 |
| 46 | Colorado | $37,133 | $17.85 |
| 47 | Minnesota | $33,661 | $16.18 |
| 48 | Vermont | $31,973 | $15.37 |
| 49 | Idaho | $34,566 | $16.62 |
| 50 | Missouri | $32,520 | $15.63 |
| 51 | Oklahoma | $31,816 | $15.30 |
Highest paying cities for document specialists
The highest-paying cities for document specialists are San Francisco, CA, Washington, DC, and Richmond, VA.
| Rank | City | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | San Francisco, CA | $54,483 | $26.19 |
| 2 | Washington, DC | $52,051 | $25.02 |
| 3 | Richmond, VA | $51,668 | $24.84 |
| 4 | Philadelphia, PA | $51,152 | $24.59 |
| 5 | Urban Honolulu, HI | $49,894 | $23.99 |
| 6 | Raleigh, NC | $49,652 | $23.87 |
| 7 | New York, NY | $48,365 | $23.25 |
| 8 | Boston, MA | $46,380 | $22.30 |
| 9 | Las Vegas, NV | $45,430 | $21.84 |
| 10 | Phoenix, AZ | $44,031 | $21.17 |
| 11 | Columbus, OH | $43,548 | $20.94 |
| 12 | Annapolis, MD | $40,466 | $19.45 |
| 13 | Austin, TX | $39,170 | $18.83 |
| 14 | North Chicago, IL | $38,900 | $18.70 |
| 15 | Clearwater, FL | $38,379 | $18.45 |
| 16 | Indianapolis, IN | $38,264 | $18.40 |
| 17 | Colorado Springs, CO | $37,412 | $17.99 |
| 18 | Columbus, GA | $35,800 | $17.21 |
| 19 | Salt Lake City, UT | $34,314 | $16.50 |
| 20 | Saint Paul, MN | $33,796 | $16.25 |
Document specialist salary details
A document specialist's salary ranges from $24,000 a year at the 10th percentile to $62,000 at the 90th percentile.
What is a document specialist's salary?
| Percentile | Annual salary | Monthly salary | Hourly rate |
|---|---|---|---|
| 90th Percentile | $62,000 | $5,167 | $30 |
| 75th Percentile | $49,000 | $4,083 | $24 |
| Average | $39,044 | $3,254 | $19 |
| 25th Percentile | $30,000 | $2,500 | $14 |
| 10th Percentile | $24,000 | $2,000 | $12 |
Highest paying document specialist jobs
The highest paying types of document specialists are document manager, senior specialist, and business records manager.
| Job title | Annual salary | Monthly salary | Hourly rate | Job openings |
|---|---|---|---|---|
| Document Control Manager | $83,944 | $6,995 | $40.36 | 34,714 |
| Document Controller | $41,157 | $3,430 | $19.79 | 16,705 |
| Document Control Administrator | $38,893 | $3,241 | $18.70 | 83,949 |
| Document Management Technician | $55,679 | $4,640 | $26.77 | 63,954 |
| Document Manager | $97,896 | $8,158 | $47.07 | 4,092 |
| Document Processor | $32,730 | $2,727 | $15.74 | 8,761 |
How would you rate the starting salaries for document specialists, as well as the prospects for salary advancement?
Dr. Kate Seltzer Ph.D.
Assistant Professor, Rowan University
Top companies hiring document specialists now:
Which companies pay document specialists the most?
Document specialist salaries at Adobe and NVIDIA are the highest-paying according to our most recent salary estimates. In addition, the average document specialist salary at companies like Jacobs Engineering Group and Ropes & Gray are highly competitive.
| Rank | Company | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Adobe | $93,086 | $44.75 |
| 2 | NVIDIA | $88,477 | $42.54 |
| 3 | Jacobs Engineering Group | $85,453 | $41.08 |
| 4 | Ropes & Gray | $85,427 | $41.07 |
| 5 | AbbVie | $81,394 | $39.13 |
| 6 | ABB | $77,999 | $37.50 |
| 7 | Zoetis | $73,291 | $35.24 |
| 8 | Merck | $70,577 | $33.93 |
| 9 | HCL Technologies | $70,386 | $33.84 |
| 10 | St. Rose Hospital | $69,089 | $33.22 |
| 11 | Valley Children's | $67,774 | $32.58 |
| 12 | Northwell Health | $67,202 | $32.31 |
| 13 | Citi | $64,986 | $31.24 |
| 14 | HDR | $64,887 | $31.20 |
| 15 | Axiologic Solutions | $63,886 | $30.71 |
| 16 | One Brooklyn Health | $63,843 | $30.69 |
| 17 | HealthTrio | $63,604 | $30.58 |
| 18 | Knapp Medical Center | $62,961 | $30.27 |
| 19 | Mission Regional Medical Center | $62,884 | $30.23 |
| 20 | Blessing Hospital Emergency Room | $62,768 | $30.18 |
Wage gap by gender, race and education
Document Specialist salary by industry
The average document specialist salary varies across industries:
- The average document specialist salary in the pharmaceutical industry is $50,971, the highest of any industry.
- The average document specialist salary in the finance industry is $46,502.
- Document specialists in the transportation industry earn an average salary of $36,829, the lowest of any industry.
Highest paying industries for document specialists
| Rank | Industry | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Pharmaceutical | $50,971 | $24.51 |
| 2 | Manufacturing | $46,502 | $22.36 |
| 3 | Health Care | $43,856 | $21.08 |
| 4 | Professional | $41,977 | $20.18 |
| 5 | Finance | $39,981 | $19.22 |
| 6 | Technology | $39,479 | $18.98 |
| 7 | Transportation | $36,829 | $17.71 |
High paying document specialist jobs
Document specialist salary trends
The average document specialist salary has risen by $6,392 over the last ten years. In 2014, the average document specialist earned $32,652 annually, but today, they earn $39,044 a year. That works out to a 10% change in pay for document specialists over the last decade.
Compare document specialist salaries for cities or states with the national average over time.
Average document specialist salary over time
Compare document specialist salaries for individual cities or states with the national average.
Document specialist salary by year
| Year | Avg. salary | Hourly rate | % Change |
|---|---|---|---|
| 2025 | $39,000 | $18.77 | +3.3% |
| 2024 | $37,800 | $18.15 | +2.3% |
| 2023 | $36,900 | $17.74 | +1.9% |
| 2022 | $36,200 | $17.40 | +2.3% |
| 2021 | $35,400 | $17.00 | +1.5% |
Recently added document specialist salaries
| Company | Job | Location | Date added | Salary |
|---|---|---|---|---|
| University of Arkansas | Document Conversion Professional | Fayetteville, NC | 06/30/2025 | $27,131 |
| Compassus | Clinical Documentation Specialist (Registered Nurse/Physical Therapist) | Seattle, WA | 06/30/2025 | $80,000 |
| ABC Legal Services | Document Retrieval Specialist (Remote) | Cope, SC | 06/29/2025 | $31,305 |
| Jpmorgan Chase & Co | Documentation Specialist II | New York, NY | 06/28/2025 | $89,300 |
| M&T Bank | Mortgage Document Specialist | Williamsville, NY | 06/28/2025 | $60,890 |
| Merck | Specialist, Document Disclosure | Upper Gwynedd, PA | 06/28/2025 | $85,600 |
| Sonic Automotive, Inc. | Automotive Document Specialist/Sales Admin | Duluth, MN | 06/28/2025 | $35,479 |
| Access Information Management | Document Scanning Specialist-Friday To Monday Shift | Danvers, MA | 06/28/2025 | $16,696 |
| Selco Community Credit Union | Commercial Documentation Specialist I | Springfield, OR | 06/28/2025 | $46,039 |
| State of Virginia | Accessible Documents Specialist | Blacksburg, VA | 06/28/2025 | $65,000 |
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