Assistant jobs at Eagle Electric - 29 jobs

Job Description Eagle Construction is looking to hire a full-time Jobsite Assistant to help us complete projects in Dubuque, IA! Do you want to work with an amazing team? Are you looking for consistent, fulfilling work? Would you like to join a company that truly respects and appreciates you? If so, please read on! This labor position earns a competitive wage of $20.00+ per hour. We also provide great benefits, including medical, vision, dental, paid time off (PTO), paid holidays, a 401(k) with company match, a Health Savings Account, short-term and long-term disability, life and AD&D insurance, growth opportunities, and bonus potential. If this sounds like the right labor opportunity for you, apply today! ABOUT EAGLE CONSTRUCTION We offer expertise in three key areas: construction, design-build, and project management. In each of these sectors, our projects stand out as signatures of our commitment to excellence, innovation, and value. To achieve these stand-out results, we rely on decades of experience and utilize the latest technology. In this way, we ensure that each project, whether residential or commercial, boasts the high level of quality our clients expect. Our dedicated staff is highly trained in every aspect of the building process through advanced education and real-world experience. We value our staff and see their safety as one of our highest priorities. In addition, we offer generous benefits and company gatherings as a way to thank them for their loyalty and their added commitment to excellence and innovation. A DAY IN THE LIFE OF A JOBSITE LABORER As a Jobsite Laborer, you work with on-site foreman and crew members to complete various tasks. You clean and prepare sites by erecting scaffolding, removing debris or waste materials, and digging trenches. You safely load and unload supplies from trucks manually and with the use of equipment. As needed, you report safety violations to management. Some of your other duties include handling materials, storing items properly, and securing the job site on a daily basis. You feel good using your labor skills to keep our projects efficient, organized, and safe! PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Always (A), Frequently (F), Occasionally (O), Never (N) Willingness to travel in market based on project location (O) Able to work in all elements of the outdoor environment which include the heat, cold, rain, snow, wind, etc. (A) Able to access all areas of the jobsite including stairs, scaffolding, ladders, elevation changes, etc. (F) Capable of working in physical positions that may include kneeling, sitting, standing, squatting, bending over, etc. (A) Must be able to move, carry, or position items weighing up to 75 pounds. (F) Must be able to ascend and descend ladders, scaffolds, stairs, and work in confined spaces and in proximity to loud equipment. (F) Must be able to position one-self to work in confined spaces such as trenches, pits, manholes, attics and tunnels. (O) Must be able to move safely over uneven terrain or in confined spaces. (F) Must be able to see and respond to dangerous situations. (O) Must be able to wear personal protective gear most of the day. (A) Ability to operate standard office equipment and keyboards. (A) Must have the ability to lift and carry parcels, packages, and other items, to walk short distances, and drive a vehicle to deliver and pick up materials. (F) While performing the duties of this job, the employee is regularly required to talk or hear. (A) QUALIFICATIONS Valid driver's license 1+ years of construction experience Ability to lift heavy equipment A high school diploma or a thorough understanding of OSHA requirements are preferred, but not required. The ability to read blueprints would be a plus! Can you work well with others? Do you have strong communication skills? Are you detail-oriented, organized, and reliable? If yes, you might just be perfect for this labor position! ARE YOU READY TO JOIN OUR LABOR TEAM? If you feel that you would be right for this Jobsite Laborer job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Location: 51501 Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing. Job Posted by ApplicantPro

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $17.00 - $20.00/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

and does not allow for remote work. This position is a key member of MSD's centralized administrative office services team to ensure efficient office operations at our buildings in Rockville, MD. Primary responsibilities include daily backup to the Reception Desk to answer phones and welcome visitors, weekly stock check and reordering office and kitchen supplies, process invoices, and weekly scanning of lab notebooks for digital filing. DUTIES AND RESPONSIBILITIES: • Provide a wide range of routine administrative tasks including, but not limited to, data entry, photocopying, mailings, prepare reports, coordinate print requests with vendor, order supplies, reserve meeting rooms, invoice processing, and respond to employees' help desk requests. • Responsible for stocking and maintaining office and break room supplies in all campus buildings. Prepare monthly supply usage reports and submit orders for restocking to the supervisor for approval. Ensure supply orders are discounted with contracted vendor and manage purchase order budgets for supplies. • Act as primary backup to the Reception Desk for daily breaks and leave. Responsibilities include answering phones, greeting and signing in visitors, sorting mail, reserving conference rooms, ordering catering, acquire manager approval and submit reservations with local contracted hotel, order nonstandard office supplies and receiving/signing for FedEx/UPS packages. • Assist with compiling daily articles from specified publication websites, preparing summaries, and distributing to the executives. • Scan laboratory notebooks ensuring clear and readable documents are readily available in online folders. Provide monthly report of completed notebooks to quality manager. • Comprehend and recall company processes for visitor building access, purchasing, new hire setup, supply purchases, and building access card assignment, as well as company policies. • Ensure visitor-designated conference rooms are set including chairs in place, lights and other equipment is functioning; and the room has supplies for lunch setup (plates, napkins, etc.) • Track new hire preparation to ensure all hiring managers have submitted the proper documents well in advance to their new hire's start date. May need to assist with boxing and storage of contents in vacated workspaces that are assigned to new departments. • Assist with employee events including SharePoint registration, coordination of teambuilding activities, holiday parties, logo'd swag giveaway, annual charitable drive, and assistance with annual sales meeting registration, and other activities. • Maintain the Admin team's paperless filing retrieval system to provide historical and backup data for various projects, including past contracts, pricing quotes, orders, and receipts to assist with company credit card reconciliation. • Place and track orders for scientific articles requested; review and approve vendor invoices. • Process workspace move request for sr. management approval and maintain seating charts for all campus locations. Requires periodic walk-through of buildings to check seating charts and updating for assignments that may have occurred outside the process. • Assistance on VIP/customer briefing room precheck, catering and meeting setup, guest greeting and sign in. • Other duties as assigned. EXPERIENCE AND QUALIFICATIONS: • High school diploma or equivalent required o Bachelor's degree preferred • Minimum of two years of administrative experience KNOWLEDGE, SKILLS AND ABILITIES: • A professional presence and strong interpersonal skills for a proactive customer and service focus for both MSD customers, our vendor partners, and employees. • Proficient in MS Outlook, Word, PowerPoint, and intermediate to advanced Excel skills. • Basic technical skills to setup SharePoint registrations and edits in Adobe Acrobat. • Ability to gather data, compile information, analyze and prepare reports and maintain records. • Excellent planning, and time management skills with the ability to work independently and organize multiple and changing priorities, while meeting deadlines and deliverables. • Ability to read and comprehend the content of documents and take appropriate action. • Knowledge of Cisco Unified Phone system or other switchboard type technology. • Must have transportation to travel to nearby company buildings that are not walking distance; valid driver's license preferred. PHYSICAL DEMANDS: While performing the duties of this job, the individual is frequently required to sit and stand for long periods. The individual is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; reach with hands and arms. This position requires moving/lifting up to 15 pounds. WORK ENVIRONMENT: Standard office environment. COMPENSATION SUMMARY The annual base salary for this position ranges from $45,500. to $66,000. This salary range represents a general guideline as MSD considers other factors when presenting an offer of employment, such as scope and responsibilities of the position, external market factors, and the candidate's knowledge, skills, abilities, education and experience. Employees may qualify for a discretionary or non-discretionary bonus in addition to their base salary. These annual bonuses are intended to recognize individual performance and enable employees to benefit from the Company's overall success. BENEFITS SUMMARY At MSD, we offer a comprehensive benefits package to support our employees' well-being and financial security. In addition to competitive salaries, our benefits include medical, dental, and vision coverage, along with prescription benefits. We provide a 401(k) plan with company matching, flexible spending accounts, and company-paid short- and long-term disability insurance as well as group life and accidental death and dismemberment insurance. Our offerings also encompass paid vacation, paid sick leave, paid holidays, and paid parental leave, along with an employee assistance program. Additional voluntary perks include a fitness club membership contribution, pet insurance, identity theft protection, home and auto insurance discounts, and optional supplemental life insurance. EEO/AA STATEMENT MSD is an Equal Opportunity/Affirmative Action Employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. We welcome applications from all qualified candidates, making employment decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, genetic information, marital status, national origin, age, protected veteran status, pregnancy, disability status, or any other protected characteristic. For our full EEO/AA and Pay Transparency statement, please visit here. Meso Scale Diagnostics uses E-Verify to validate the work eligibility of candidates.

Reynolds Construction Management is seeking a Part-Time Administrative Assistant to join our team. We are looking for a highly organized, detail-oriented, and proactive individual. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys keeping operations running smoothly. As a key point of contact for both internal and external communications, the Part-Time Administrative Assistant will play an essential role in maintaining efficiency and professionalism in our day-to-day activities - on a flexible schedule that supports work-life balance. Duties and Responsibilities: Provide general administrative support to staff and management Answer and direct phone calls, take messages, and handle correspondence Manage calendars, schedule appointments, and coordinate meetings Maintain and organize office files, both physical and digital Prepare and edit documents, reports, and presentations Handle data entry and update internal databases with accuracy Order office supplies and monitor inventory Assist with bookkeeping or invoice processing, if required Greet visitors and provide a welcoming office presence Perform other clerical tasks as needed to support daily operations Required Skills and Abilities: Excellent verbal and written communication skills Strong organizational and time-management abilities High attention to detail and accuracy Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace Ability to handle confidential information with discretion Dependable, self-motivated, and able to work independently with minimal supervision Comfortable managing multiple tasks and prioritizing efficiently Professional demeanor and strong interpersonal skills Basic knowledge of office equipment (printers, copiers, scanners) Familiarity with data entry, filing systems, and recordkeeping practices Education and Experience: High school diploma or equivalent required 1 year of experience in an administrative, clerical, or office support role preferred Experience with office software, filing systems, and administrative procedures Work Environment: This is a part-time position, typically requiring 15-25 hours per week. Standard hours will fall within Monday-Friday, 9:00 a.m. - 2:00 p.m. with some flexibility depending on business needs. The role is based in a professional office setting with standard office equipment such as computers, printers, and phones. The employee may spend long periods sitting, typing, or working on a computer. Occasional lifting of light office materials (up to 20 lbs.) may be required. A collaborative, supportive work culture with opportunities for growth and development. Travel Requirements: Minimal to no travel required for this position Occasional local errands or off-site tasks may be requested, depending on business needs (e.g., delivering documents, picking up supplies) Must have reliable transportation if local travel is needed Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Ability to move about the office to access filing cabinets, office machinery, and supplies Must be able to lift up to 20 pounds occasionally (e.g., office supplies, files) Manual dexterity to operate standard office equipment such as computers, phones, copiers, and printers Visual acuity to read and produce accurate documents

: hth companies is an industrial services provider offering mechanical insulation, scaffolding, industrial cleaning, and various other services to meet our customers' needs across the Midwest. At hth, we continue to promote the merit shop philosophy we were founded upon in 1984; rewarding employees based upon their merits of skills, productivity and quality workmanship. Our vision is to be an organization that creates an environment where employees are encouraged to develop their full potential to provide quality work. We strive each day to better serve our customers and employees. Position Overview: Seeking a Part time Admin Assistant out of our Cedar Rapids, IA construction office. Candidate will be responsible for the following * Tracking time/personnel swipes * Tracking work orders * Gathering/Entering information * Collecting, Organizing job information * Mailing/Scanning Paperwork * Track Equipment * Running Reports * Entering Estimates/Proposals * Additional duties as assigned Expectations: * Shows up on time and ready to complete work. * Safety oriented * Follows directions of leadership and clarifies responsibilities if needed. * Respects self, coworkers, managers, company, other contractors, and clients. * Communicate effectively both written and verbal. * Conducts business in professional manner * Knowledge of construction field * Computer literate * Good math skills * Demonstrate a positive can do attitude * Provide assistance and support to company personnel * Ability to work somewhat independently Qualifications: Personal Characteristics * Ability to follow all safe work procedures * Excellent communication skills * Adaptable in methods used to complete task * Willing to go the extra mile for the team * Motivated to learn new skills and/or trades * Follows directions of manager / lead / superintendent and clarifies responsibilities if needed Physical Abilities * Must be able to fulfill essential job functions in consistent state of alertness and in a safe manner

COMPLETE LANDSCAPING SERVICES Monarch Landscape Companies is a family of successful landscape brands in eight states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy! JOB SUMMARY: Responsible for the accurate and timely execution of administrative functions, in support of Branch and/or Region operations in conjunction with Corporate functional department needs. MINIMUM QUALIFICATIONS: Education High School diploma or equivalent. BA in Business Administration, Human Resource Management or similar field preferred. Experience 2-4 years related work experience. License or Certification Valid Driver's License in state where employed preferred. Certified Public Notary License in state where employed preferred. Specialized Skills Strong internal and external customer service. Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence. Effective oral and written communication. Ability to speak effectively before employees individually or in a group setting. Proven track record of very high attention to detail and organization. Proven ability to work within time constraints with limited supervision. Ability to prioritize workload and change direction quickly depending on deadlines. Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail. Intermediate to advanced understanding of the Microsoft Office Suite, CRM and ERP systems. Ability to define problems, collect data, establish facts and draw valid conclusions. Bi-lingual English/Spanish strongly preferred, including ability to read, interpret and translate documents and make verbal presentations. Ability to read, write and comprehend English. Regular, on-time attendance to established work location. ESSENTIAL DUTIES Office Administration Assist in organization of company functions and meetings including facility allocation and catering. Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing. Handles all scheduling associated with office machine maintenance. Assist with general IT requests, including cell phone management. Monitor the inventory of, and requests for all office supplies and completes online ordering. Welcome and directs visitors, vendors and applicants as front desk administrator. Responsible for complying with and meeting all company driven deadlines. Maintain and protect sensitive company data by adhering to internal security controls. Fiscal Responsibilities May assign system generated Purchase Orders (PO) upon request. Reconcile vendor invoices against open PO report. Analyze reports and job data for discrepancies or issues and share findings with Office Manager/Controller. May manage various stages of work order process, including quote creation, approval, scheduling, and closure. Timely and accurate processing of non-recurring accounts receivable invoicing. Contract Administration Assist Business Development with contract proposals, RFP's and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed. Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to Branch operations. Responsible for generating renewals and revisions of active maintenance contracts. When assigned, handle portal activity for key clients and chain accounts. Maintain subcontractor list for contract and insurance compliance. Human Resource Responsibilities Reconcile employee timecards and enter data into computer-based system. Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees. Ensure effective communication to and from employees and Corporate functional groups. May assist with general recruiting functions. Assist in on-boarding, orientation and off-boarding of Branch employees. Assist with annual healthcare open enrollment. Review and process employee status change paperwork to ensure complete, accurate, and compliant information. Review and process payroll variances, including missed pay, additional pay, or pay correction requests. Ensure accuracy of I-9 documents and active and inactive records are kept in compliance of federal regulations. Review and submit incident reports into online system. All other duties as assigned. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to think rationally and maintain positivity and professionalism in a fast-paced, high-stress environment. Constantly required to talk, hear, see, sit, stand and walk. Must be able to see at close vision, distant vision, peripherally, have depth perception and have the ability to adjust focus. Frequent use of hands to manipulate, handle or feel objects, tools or controls. Occasionally required to lift and/or move up to 25 pounds. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Constantly required to use computer-based systems. Frequently sits for long periods of time in an office environment. Total Rewards At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities. Monarch also provides eligible employees with an array of additional benefits, including: The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances Company Provided Life/AD&D Employee Assistance Program 7 Paid Holidays 3 Days Paid Bereavement 5 Days Paid Jury Duty Employee Equity Program Paid Time Off Starting at 2 weeks per year Sick Pay in accordance with applicable state or local ordinance On-Demand Pay Through A Partnership with DailyPay Referral Bonuses Programs Gym Membership and Mobile Carrier Discounts Education Assistance Best-in-Class Learning Management System Career Advancement Opportunities The specific programs and options available to any given employee may vary depending on eligibility factors such as position, tenure, geographic location, and the applicability of collective bargaining agreements. Please note that the salary information shown below is provided in compliance with state specific laws. Salaries are based upon candidate experience and qualifications, as well as market and business considerations, and therefore may be different in other locations or operating divisions. Pay range: $22.00 - $28.00 Complete Landscaping is an Equal Opportunity and On Demand Daily Pay Employer

American Fence Company is looking for a versatile, high-energy professional to join our Sioux City team. The Administrative and Sales Assistant position combines the logistical precision of an office manager with the proactive coordination of a project manager, and the interpersonal skills of a sales assistant. The ideal candidate will have experience in the construction industry. You will be the "hub" of our local operations-ensuring the office runs smoothly while keeping our fencing projects on track and our customers satisfied. Key Responsibilities Office Administration & Data Entry * Manage daily office operations, including high-volume data entry for billing, inventory, and project tracking. * Maintain meticulous digital and physical filing systems. * Utilize the Microsoft Office Suite (Excel, Word, Outlook) to generate reports and correspondence. Customer Service & Sales * Act as the first point of contact, professionally handling multiple phone lines. * Provide exceptional service to walk-in customers, assisting them with product inquiries and processing over-the-counter sales. * Translate customer needs into accurate project quotes. * Construction industry experience preferred. Project Management Support * Coordinate schedules between sales teams, installation crews, and customers. * Ensure all project documentation, permits, and materials are prepared ahead of installation dates. * Monitor project timelines to ensure deadlines are met and provide proactive updates to stakeholders. Candidate Requirements To be successful in this role, you must be a "details person" who thrives in a fast-paced environment where priorities can shift quickly. * Software Proficiency: Expert-level knowledge of Microsoft Office is required. You should be comfortable navigating complex spreadsheets and managing a busy calendar. * Organizational Mastery: Proven ability to manage multiple projects simultaneously without losing sight of the small details. * Communication Skills: Strong verbal and written communication skills are essential for answering phones and greeting walk-in clients. * Experience: Previous experience in office management, construction coordination, or a high-volume administrative role is preferred. * Local Presence: Must be reliable and able to work on-site at our Sioux City, IA location Mon - Friday 7:30AM - 4PM.

is operating out of Cedar Rapids, IA. Muth electric is seeking a Temporary Administrative Assistant in Cedar Rapids, IA. Preferred candidates will be familiar with administrative construction practices. Provides administrative support to the Project Manager and Superintendant from the job site on all matters as requested. Position Responsbilities: * Operate computers programmed with accounting software to record, store, and analyze information. * Answer and direct phone calls as appropriate. Screen particular calls as necessary (to eliminate and reduce unwanted calls by telemarketers). * Create work order tickets * Enter and verify labor, material, other costs, completion, and cost summaries for Work Orders. * Match packing slips with invoices, and record the necessary information to perform invoice approval. * Track Service Jobs In Progress. * Verify employee time cards weekly. * Prepare correspondence such as quote letters and mailings in a timely fashion. * Handle freight claims. * Complete Service Estimates as directed. * Perform collections for past due customers. * Meet deadlines set by Corporate for weekly and month end processing. * Track petty cash, process credit card payments and make bank deposits as necessary. * Assist in purchase order entry as needed. * Assist Service Manager as necessary. * Assist Customer Service Representative as necessary and applicable. * Prepare, complete and submit Operation and Maintenance Manuals (O&M) as required by project. * Receive and maintain shop drawings for all projects in progress. * Track vehicle wash records, log mileage transfers, and other pertinent information as directed. * Complete locates as requested. * Complete state and city affidavits as requested. * Complete employee orientations, collect required paperwork and communicate necessary information. * Perform general administrative office duties such as but not limited to copying, updating manuals, ordering general office supplies, filing, sorting and distributing mail and faxes, and handling correspondence. Including the coordination of pick-up and delivery of express mail services (FedEx, UPS, etc.) * Perform other duties as requested and assigned in a timely fashion.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater DC / Baltimore area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

DEPARTMENT: Accounting REPORTS TO: Accounting Manager Basic Function Responsible for assisting the Accounting department, primarily the Accounts Payable specialist. Employee will be responsible for entering credit card receipts and invoices into QuickBooks, as well as assisting with credit card reconciliations. In addition, the employee will be responsible for various other accounting tasks including checking field employees time daily, verifying job reports are correct and other data entry related tasks. A general knowledge of accounting is helpful but not required. Employee must be comfortable with Microsoft Office programs including Outlook, Excel, and Word as well as be able to pick up new software quickly. Experience with QuickBooks desktop is helpful but not required. Positive attitude, the ability to be a team player and a willingness to learn are the most important requirements for this job. Essential Duties: Assist Accounts Payable specialists with invoice entry, credit card receipt entry and reconciliations. Check timesheets daily to verify time is correct Generate reporting as needed Assist accounting team with other tasks as needed at the direction of the accounting manager This does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this . Requirements stated herein are minimum levels of skill and/or abilities to qualify for the position. This document does not in any way create an express or implied contract of any kind, or change the nature of your at-will employment. The company has the right to revise this at any time. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this restricts the Company's right to assign or reassign duties and responsibilities to this job at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason. Physical Demand and Work Environment: The physical demands and work environment characteristics described here are representative of some of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please contact Human Resources if you would like to request a reasonable accommodation. Physical demands: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs, balance, stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and /or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal. Salary Description $18-$22

At Delaware Elevator, Inc. (DEI), we have been a trusted leader in elevator solutions since 1946. Our mission is simple: provide responsive service tailored to the needs of our valued customers. We pride ourselves on being large enough to solve complex problems while remaining small enough to offer personalized care. When you join DEI, you become part of a dedicated and supportive team that welcomes innovation, growth, and collaboration. Position Overview We are seeking an Administrative Assistant to join our Service Department. In this role, you will provide essential administrative support, ensuring smooth operations and excellent customer service. If you are organized, proactive, and ready to make a difference, this is an exciting opportunity for you. Essential Functions Answer calls and emails from Technicians, providing assistance as needed. Create service tickets for Technicians as a backup when required. Prepare and send repair/safety order proposals, coordinating with Technicians and Service Managers for pricing and specifications. Forward large repair proposals to corporate. Track accepted proposals in the parts log, ensuring regular updates and proper communication. Generate purchase orders as requested by field Technicians and managers. Assist with parts pricing and availability inquiries. Process parts requests and assist with ordering. Schedule repair work upon proposal acceptance and parts receipt; coordinate smaller repairs directly with customers. Maintain a shared parts spreadsheet for visibility and updates. Match packing slips with purchase orders and update the Total database. Notify Technicians when parts are received. Provide regular customer updates on repair progress. Maintain a clean and organized office and parts room. Assist with obtaining security clearances for jobsites. Track, manage, and follow up on Safety Orders for the Metro area, ensuring weekly updates to corporate headquarters. Manage large accounts, including generating and processing proposals, ordering parts, and scheduling manpower. Create shipping labels and coordinate pickups for parts shipments. Perform other administrative duties as assigned by management. Position Qualifications Education: High School diploma or General Education Degree (GED). Experience: Minimum of three months of related experience or training. Skills & Abilities Proficiency in Microsoft Word, Excel, and internet navigation. Detail-oriented with strong organizational skills. Excellent customer service and communication skills. Ability to multitask and prioritize effectively. Flexibility to work varied hours as needed. Valid driver's license and ability to pass a DOT physical. Why Join Us? We offer competitive compensation based on experience and a comprehensive benefits package, including: Medical, dental, and vision insurance (100% paid for employees, 50% for dependents). 401(k) retirement plans. Disability and life insurance. AFLAC and wellness programs. Employee discounts. Paid vacations and holidays. Join Delaware Elevator, Inc., where innovation and service excellence are our cornerstones. Make your next career move with us. Apply Today! AA/EOE #LI-JS1

Industry: Heavy Civil Construction Type: Full-Time Are you detail-oriented, bilingual (English/Spanish), and skilled in Excel? At Total Civil Construction & Engineering, we're looking for an Administrative Assistant to keep our operations running smoothly, from reports and dispatch to daily office support. What You'll Do * Prepare, update, and maintain reports using Microsoft Excel (required) * Dispatch trucks and coordinate schedules with drivers * Print, process, and file tickets accurately * Answer and direct calls, emails, and messages promptly * Greet and assist visitors, vendors, and team members in the office * Support HR and operations with administrative tasks and documentation * Keep physical and digital files organized and accessible * Assist with office needs, supplies, and general coordination What You Bring * High School Diploma or GED (required); college coursework preferred * 2+ years of administrative experience (construction industry a plus) * Proficiency in Microsoft Excel and strong computer skills (Word, Outlook, Adobe PDF, Teams) * Bilingual in English & Spanish (mandatory) * Ability to multitask, stay organized, and work in a fast-paced environment * Strong communication skills and professional demeanor * Reliability, attention to detail, and problem-solving mindset Why Join Us? * Be part of a growing heavy civil construction company * Gain hands-on experience with operations and dispatch support * Opportunities for cross-training and career growth * Collaborative, supportive work environment * Drug-Free Workplace | E-Verify Employer | Equal Opportunity Employer Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Wage: $19-$22 Administrative Assistant The Administrative Assistant will be responsible for helping key personnel in office and learning document control. Duties/Responsibilities * Timekeeping and knowledge of cost codes * Filing and through organizing of documents * Operate standard office equipment * General office administrative duties * Data Entry Skills and Qualifications * Excellent verbal and written communication skills * Basic Microsoft Office, especially Excel, Word, and Outlook * Exceptional organization skills * Self-motivated and willing to face new challenges * Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client * Honest, thorough, accurate, with a close attention to detail. * Ability to multi-task and work under pressure * Willingness to learn and adapt quickly in a fast-paced environment Benefits: * Medical, Dental, and Vision * 401K with company Match * STD, LTD, Voluntary Life benefits * Paid Time off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen. Department PROFESSIONAL/ADMIN Role Admin Locations Cedar Rapids About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Cedar Rapids Administrative Assistant Loading application form jobs--overlay#close Overlay">

The Administrative Assistant supports daily office operations and provides administrative assistance across the ACE team. This role focuses on front-office support, document organization, coordination, and communication, with an emphasis on in-person support at the main office. KEY RESPONSIBILITIES Provide general administrative support including answering phones, managing correspondence, scheduling, and maintaining office supplies. Organize and maintain physical and digital files, including project documents, contracts, permits, and related paperwork. Assist with communication between clients, vendors, subcontractors, and internal teams by routing inquiries and sharing basic information as needed. Support special projects, internal initiatives, and company events that require administrative assistance. Coordinate with leadership and property management on office maintenance, janitorial, security, and facility needs. Maintain a consistent in-office presence at the reception desk to respond to calls, emails, and walk-in needs. REQUIRED QUALIFICATIONS Education High school diploma or equivalent required Associate degree or related coursework preferred Experience 1-3 years of administrative or receptionist experience Experience supporting multiple teams, handling scheduling, document management, and front-desk responsibilities Construction or professional services experience preferred SKILLS & COMPETENCIES Strong organization and attention to detail Ability to manage multiple tasks and shifting priorities Clear written and verbal communication skills Dependable, proactive, and able to follow direction Comfortable working in a fast-paced, in-person office environment WORK ENVIRONMENT Onsite at the ACE main office No routine remote work; exceptions only in limited or special circumstances

Interstates is seeking a proactive Administrative Assistant to provide high-level administrative and operational support to business leaders and cross‑functional teams. This role is ideal for someone who enjoys managing details, supporting multiple initiatives, and helping teams stay organized, aligned, and productive. The position is on‑site at our Sioux Center, Iowa or Sioux Falls, SD office and plays a key role in supporting leadership effectiveness, team coordination, and execution of small initiatives. Primary Responsibilities * Manage leader schedules, calendars, and meeting coordination * Coordinate travel arrangements and expense reporting * Provide first‑pass support on reports, presentations, and business documents * Assist leaders with day‑to‑day administrative and operational tasks * Provide light project management for small initiatives * Support planning and execution of meetings and initiatives * Coordinate recurring team meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help foster team cohesion by encouraging collaboration, supporting communication, and assisting with activities that strengthen team connection * Help maintain accountability across teams * Assist with quarterly planning and budget tracking activities * Help plan and support: sales meetings, trade show preparation, internal workshops Qualifications * 3+ years of administrative, assistant, or coordinator experience * Strong organizational skills with the ability to manage multiple priorities * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience supporting leaders or managers in a fast‑paced environment * Strong written and verbal communication skills * Ability to handle sensitive information with professionalism and discretion * Comfortable working independently while supporting multiple stakeholders Location This job is located onsite in our Sioux Center, IA or Sioux Falls, SD office. There is limited travel expected with this position, may be up to 10% travel.

Interstates is seeking a proactive Administrative Assistant to provide high-level administrative and operational support to business leaders and cross‑functional teams. This role is ideal for someone who enjoys managing details, supporting multiple initiatives, and helping teams stay organized, aligned, and productive. The position is on‑site at our Sioux Center, Iowa or Sioux Falls, SD office and plays a key role in supporting leadership effectiveness, team coordination, and execution of small initiatives. Primary Responsibilities * Manage leader schedules, calendars, and meeting coordination * Coordinate travel arrangements and expense reporting * Provide first‑pass support on reports, presentations, and business documents * Assist leaders with day‑to‑day administrative and operational tasks * Provide light project management for small initiatives * Support planning and execution of meetings and initiatives * Coordinate recurring team meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help foster team cohesion by encouraging collaboration, supporting communication, and assisting with activities that strengthen team connection * Help maintain accountability across teams * Assist with quarterly planning and budget tracking activities * Help plan and support: sales meetings, trade show preparation, internal workshops Qualifications * 3+ years of administrative, assistant, or coordinator experience * Strong organizational skills with the ability to manage multiple priorities * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience supporting leaders or managers in a fast‑paced environment * Strong written and verbal communication skills * Ability to handle sensitive information with professionalism and discretion * Comfortable working independently while supporting multiple stakeholders Location This job is located onsite in our Sioux Center, IA or Sioux Falls, SD office. There is limited travel expected with this position, may be up to 10% travel.

Affirmative Action/ Equal Opportunity Employer The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants. RESPONSIBILITIES: Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients Performs a variety of administrative and clerical duties as assigned Responsible for electronic files and does research as required Uses the telephone, mail services and web sites in order to complete job functions Communicates on quasi-technical and programmatic elements Creates and manages spreadsheets, documents and databases Creates presentations, reports and documents Composes correspondence to clients and inner office personnel Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing QUALIFICATIONS: Education/Experience: High School Diploma plus 2 years industry specific experience Computer experience (certificates of completion for courses a plus) Skills: Adapt and implement new procedures as required to provide excellent customer support Willing to learn new technologies and stay current on the latest industry trends Excellent listening, troubleshooting and problem solving skills Professionally and effectively communicate; both verbal and written at all levels within the organization Self-starter, able to work independently with minimum supervision Strong interpersonal skills and ability to work in a team environment Maintain complete confidentiality of sensitive information Proficient knowledge with MS Office365 applications General Requirements: US Citizenship required Ability to obtain and maintain a government security clearance May be required to work additional hours to support business objectives Limited availability to take leave during peak business cycles to support business objectives Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement) Local travel (DC Metro area) may be required

The Branch Administrative Assistant is responsible for answering and directing phone calls, managing customer accounts, generating account and sales reports, processing payments to the correct accounts, preparing bank deposits, calculating and submitting payroll, assisting with organizing employee travel accommodations and airfare, assisting with organizing customer and employee events and performing other administrative department duties as directed by the Branch Manager. Essential Functions Administrative - Operate multi-line telephone (Cisco IP Telephone System) by answering, screening or forwarding calls, providing information, taking messages or scheduling appointments. Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations. Keep a current record of staff members' vicinity and availability and communicate to employees and appropriate guests. Sort, open and deliver mail. Prepare daily bank deposits of customer receipts and take the deposits to the bank. Submit Branch's monthly sales and product support meetings reports to corporate office. Update and install service software from MTEC vendors. Research and submit feedback on Aging Report to Branch Manager. Assist with inventory weekly by printing reports and resolving any discrepancies. Assist Sales department with sales paperwork, setting up rental contracts in internal business system (Equip), billing customers, and updating call frequency in internal system. Order office supplies. Assist employees in filling out and submitting Expense Reports. Assist Service Department with recording fuel purchases for service trucks. Assist Corporate to get vehicles registered and renewed each year. Assist with organizing customer and employee events such as retirement parties, open houses, etc. Schedule travel for employees such as booking airline flights and hotels. Accounting - Manage MTEC customer accounts. Convert MTEC customer accounts to PowerPlan. Generate monthly customer account reports for Branch Manager. Follow-up with customers on past due invoices and provide additional information as requested. Partner with corporate John Deere Credit and provide customer support for receivable accounts. Provide a weekly update of restricted PowerPlan customer accounts and support restricted customers to reconcile accounts and resolve issues. Receive customer payments and promptly post them to the proper accounts. Manage and reconcile petty cash checking account and submitting a report to the corporate MTEC office. Request W9, sales tax exempt form 13, etc. from new vendors and customers. Code and send invoices to Corporate. Other Functions Assist with other duties assigned and directed by corporate management within the frame work of Murphy Tractor and Equipment Company, Inc.'s objectives. Knowledge/Skills/Abilities Strong knowledge of Microsoft Office and Internet. Strong knowledge of office machines, including copier, fax, scanner, and printer. Able to communicate effectively as appropriate for the needs of customers or coworkers. Ability to meet commitments and deadlines. Able to process work with accuracy. Ability to organize and prioritize numerous tasks and complete them under time constraints. Stays focused under pressure. Complete required documentation and reports in a timely manner. Able to drive company vehicles with standard operator's license. Ability to maintain a high level of mental effort and strain when performing a high volume of tasks and performing other essential duties. Ability to interact professionally with other employees, customers and vendors. Ability to use interpersonal skills necessary in order to communicate and follow instructions effectively with a diverse group of customers, employees and vendors and to provide information with ordinary courtesy and tact. Ability to use interpersonal skills necessary in order to communicate by e-mail and telephone to provide information with ordinary courtesy and tact. Demonstrates openness to new procedures, technology and structure. Physical Requirements and Work Schedule Employee must be able to do occasional lifting of up to 30 lbs. Employee must be able to stand for an extensive amount of time. Employee must be able to stoop, bend and/or twist to perform job tasks and regularly retrieve and replace objects from shelves of three to six feet high. Education/Work Experience High school diploma or GED required. Two year degree from a college or school or at least three years related experience and/or training preferred. Murphy Tractor & Equipment Co. is an equal opportunity employer.

The Administrative Support role is an essential part of our Instrumentation team's day-to-day success. This position supports administrative tasks and project coordination, helping keep people, schedules, documentation, and systems aligned so work can move forward efficiently and meet client expectations. Working closely with technicians and project managers, this role helps drive clear communication and effective teamwork. This position is in our Sioux Falls, SD office and well-suited for someone who is highly organized, comfortable juggling multiple priorities, and enjoys supporting both people and processes. Key Responsibilities * Prepare and submit expense reports for traveling team members and track per diem. * Schedule technicians for on‑site work and update schedules as needed. * Prepare materials for weekly workforce planning meetings and identify scheduling gaps or conflicts. * Track time off requests and coordinate approvals with project managers. * Ensure technicians are compliant with required training and coursework. * Support new technician onboarding by coordinating system access and setup. * Track and update project and job status in internal systems to ensure accurate dates, completion status, and reporting. * Provide administrative support that helps the team operate efficiently. Qualifications * 2+ years of administrative, project coordination, or office support experience (construction, industrial, or technical environments preferred). * Strong organizational skills and attention to detail. * Ability to manage multiple tasks and shifting priorities. * Strong written and verbal communication skills. * Experience supporting travel heavy or field based teams is a plus. This position is located in our Sioux Falls, SD office. There may be up to 10% travel.