How to hire an edi coordinator

How to hire an edi coordinator, step by step

Here's a step-by-step edi coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an edi coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new edi coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an edi coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect edi coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of edi coordinators.

   Type of EDI Coordinator	Description	Hourly rate
   EDI Coordinator	Computer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more	$27-45
   Technical Internship	In a technical internship, the responsibilities will vary according to the organization or industry. Despite this, most of the tasks will revolve around accomplishing tasks or directives handed out by managers or supervisors, which might include duties such as researching and analyzing, crafting new ideas from scratch, assisting other personnel, and sharing insights during discussions... Show more	$12-25
   Lead Technician	Lead technicians are technicians who oversee the technical needs of a specific project or department. They are usually tenured employees, and their familiarity with the company's technical and technological processes, software, and hardware would be a great advantage in succeeding in their role... Show more	$32-58

   Show more

2. Create an ideal candidate profile

   Common skills:

   • FTP
   • Troubleshoot
   • Customer Service
   • Purchase Orders
   • ASN
   • ERP
   • Vans
   • AS2
   • XML
   • UPC
   • Ansi X12
   • Windows
   • SQL Server
   • Logistics

   Check all skills

   Responsibilities:

   • Manage integration of data between AS400 system and PC LAN network.
   • Develop and employ Java applications, design database systems, and manage accurate network maintenance.
   • Comply with HIPAA standards for privacy.
   • Monitor the FTP push/pull of purchasing dept.
   • Safeguard system account password information in compliance with HIPAA
   • Print all UCC-128 labels and FTP to outside warehouses if need.

   More edi coordinator duties

3. Make a budget

   Including a salary range in your edi coordinator job description is a great way to entice the best and brightest candidates. An edi coordinator salary can vary based on several factors:

   • Location. For example, edi coordinators' average salary in nebraska is 31% less than in washington.
   • Seniority. Entry-level edi coordinators earn 40% less than senior-level edi coordinators.
   • Certifications. An edi coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an edi coordinator's salary.

   Average edi coordinator salary

   $74,167yearly

   $35.66 hourly rate

   ---

   Entry-level edi coordinator salary

   $57,000 yearly salary

   Updated December 18, 2025

   Average edi coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$89,402	$43
   2	New Jersey	$87,782	$42
   3	Michigan	$86,749	$42
   4	North Carolina	$85,280	$41
   5	Minnesota	$85,003	$41
   6	Massachusetts	$84,726	$41
   7	Ohio	$83,964	$40
   8	Tennessee	$80,432	$39
   9	New York	$80,072	$39
   10	California	$78,186	$38
   11	Florida	$69,859	$34
   12	Illinois	$67,337	$32
   13	Oklahoma	$63,247	$30
   14	Indiana	$62,260	$30

   Average edi coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Gravie	$82,406	$39.62
   2	Connors Group	$81,265	$39.07
   3	Fanatics	$81,042	$38.96
   4	Fallon Health	$80,670	$38.78
   5	Emerson	$77,653	$37.33	4
   6	Terex	$77,518	$37.27
   7	Accenture	$76,600	$36.83	11
   8	Maganti IT Resources	$76,137	$36.60	5
   9	Knipper	$73,562	$35.37
   10	Carolina Cat	$72,436	$34.83
   11	PROLIM	$71,835	$34.54
   12	BJ's Wholesale Club	$69,488	$33.41
   13	UnitedHealth Group	$68,325	$32.85	1
   14	Randstad North America, Inc.	$66,207	$31.83	10
   15	Robert Half	$64,306	$30.92	30
   16	Dotdash	$63,941	$30.74
   17	Paycom	$61,815	$29.72	2
   18	JAKKS Pacific	$58,482	$28.12

4. Writing an edi coordinator job description

   An edi coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an edi coordinator job description:

   Edi coordinator job description example

   McLeod Software is the leading developer and provider of transportation management software to trucking and freight brokerage companies in the United States. We are highly respected within the transportation industry, and we are growing again! We believe that investing in people who have a natural desire to learn and grow is one of our greatest competitive advantages. Each person has an opportunity to contribute directly to the Company's growth and success - and we look for individuals who take pride in doing that. McLeod Software is seeking an EDI Coordinator for our headquarters in Birmingham, AL.
   
   The EDI Coordinator will support customer installations and upgrades of the McLeod LoadMaster EDI Engine product. Tasks will include setting up trading partner profiles, EDI transaction templates, and file transfer communications. The EDI Coordinator will provide test and production support to EDI customers and work with the programmers and project managers as necessary for modifications to the products to meet the client's needs.
   Essential Duties and Responsibilities:
   
   + Working with customers to obtain specifications and requirements for delivery of EDI transaction set.
   
   + Training customers on LoadMaster EDI Software, and researching and troubleshooting Load Master technical issues.
   
   + Reviewing and closing projects as they are put into production.
   
   + Setting up EDI file transfer communications for LoadMaster EDI customers.
   
   + VAN or FTP direct connect as necessary, and installing EDI software.
   
   Qualifications:
   
   + Knowledge of and/or work experience with EDI.
   
   + Experience with Windows and UNIX to formulate SQL statements and training customers or end users in the use of software.
   
   + Ability to multi-task and communicate technical information coherently (verbally and written).
   
   + Ability to deliver excellent customer service.
   
   + Two or more years of experience providing customer technical (hardware and software) support.
   
   Education:
   
   + Bachelor degree in Business or Marketing preferred and/or equivalent experience.
   
   About Us:
   
   Since 1985, McLeod Software has provided powerful transportation management and trucking software solutions to the trucking industry. These solutions, developed entirely by our company, are comprehensive and support integration with a broad array of complimentary logistics products.
   
   We are the leader when it comes to software for trucking dispatch operations management, freight brokerage management, fleet management, document imaging, workflow, EDI, and business process automation solutions for trucking, freight brokerage, third party logistics, and shipper companies in the United States.
   
   With an established base of more than 900 active customers throughout North America, McLeod Software is dedicated solely to the transportation industry. This focus means we have a deep understanding of the needs and intricate details involved in carrier, broker, and freight management businesses of all types.
   
   McLeod Software owns our national headquarters building in Birmingham, Alabama, and we also operate regional offices with training facilities in Salt Lake City, Utah and Downers Grove, Illinois. We employ more than 500 professionals.
   
   McLeod Software does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. We are an equal opportunity employer and we participate in E-Verify.
   
   #LP

   Copy this example

   

5. Post your job

   To find edi coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any edi coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level edi coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your edi coordinator job on Zippia to find and attract quality edi coordinator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit edi coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   While interviews are great, you will only sometimes learn enough from a conversation with an edi coordinator applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new edi coordinator

   Once you've selected the best edi coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new edi coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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