How to hire an edi specialist

How to hire an edi specialist, step by step

Here's a step-by-step edi specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an edi specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new edi specialist
• Step 8: Go through the hiring process checklist

What does an edi specialist do?

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1. Identify your hiring needs

   Before you start hiring an edi specialist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect edi specialist also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of edi specialist salaries for various roles:

   Type of EDI Specialist	Description	Hourly rate
   EDI Specialist	Computer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more	$28-52

2. Create an ideal candidate profile

   Common skills:

   • FTP
   • Troubleshoot
   • Logistics
   • Purchase Orders
   • HIPAA
   • Windows
   • XML
   • Java
   • Business Processes
   • Medicaid
   • SFTP
   • ERP
   • Customer Service
   • AS2

   Check all skills

   Responsibilities:

   • Manage the requirement gathering, development, upgrades, QA testing and implementation of EDI and Internet application projects.
   • Track and manage EDI production to ensure reliable and effective EDI system translations and data interfaces to the ERP system.
   • Manage multiple imaging-relate projects across both radiology and cardiology service lines, both inpatient and outpatient, to completion.
   • Maintain JDA ERP software with RedPrairie to integrate EDI ANSI-X12 documents and XML solutions.
   • Monitor the daily receipt and processing of claim files from Medicare contractors and troubleshoot and resolve data transmission or content problems.
   • Determine Medicare and Medicaid eligibility.

   More edi specialist duties

3. Make a budget

   Including a salary range in your edi specialist job description is a great way to entice the best and brightest candidates. An edi specialist salary can vary based on several factors:

   • Location. For example, edi specialists' average salary in nebraska is 36% less than in new mexico.
   • Seniority. Entry-level edi specialists earn 46% less than senior-level edi specialists.
   • Certifications. An edi specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an edi specialist's salary.

   Average edi specialist salary

   $80,654yearly

   $38.78 hourly rate

   ---

   Entry-level edi specialist salary

   $59,000 yearly salary

   Updated December 17, 2025

   Average edi specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Connecticut	$94,262	$45
   2	Massachusetts	$91,387	$44
   3	Illinois	$87,514	$42
   4	New Jersey	$86,902	$42
   5	California	$84,393	$41
   6	Texas	$83,681	$40
   7	Washington	$82,009	$39
   8	Florida	$79,458	$38
   9	Arizona	$76,086	$37
   10	South Carolina	$73,549	$35
   11	Minnesota	$72,526	$35
   12	North Carolina	$72,225	$35
   13	Alabama	$69,064	$33
   14	Tennessee	$68,875	$33
   15	Michigan	$67,944	$33
   16	Utah	$67,384	$32
   17	Colorado	$65,944	$32
   18	Georgia	$65,224	$31

   Average edi specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Dahl Consulting	$93,723	$45.06	2
   2	Ingevity	$88,285	$42.44
   3	Lucid Motors	$87,714	$42.17	17
   4	ABB	$86,750	$41.71	10
   5	Signature Healthcare	$84,146	$40.45	1
   6	Cass Information Systems	$84,048	$40.41
   7	Maganti IT Resources	$82,869	$39.84	2
   8	Rady Children's Hospital And Health Center	$82,138	$39.49	3
   9	Coilcraft	$80,955	$38.92	1
   10	IBM	$80,533	$38.72	29
   11	McKesson	$80,286	$38.60
   12	Zions Ban	$79,697	$38.32
   13	SWK Technologies	$78,316	$37.65
   14	Origami Risk	$77,795	$37.40
   15	Orpine	$77,306	$37.17
   16	NFP Ventures	$76,623	$36.84	7
   17	Avnet	$76,511	$36.78	1
   18	AMSURG	$76,062	$36.57
   19	BlenderBottle	$75,716	$36.40
   20	Health Care Administrators	$74,866	$35.99

4. Writing an edi specialist job description

   An edi specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an edi specialist job description:

   Edi specialist job description example

   • High degree of business and technical knowledge with significant practical experience in HIPAA X12 EDI Transactions.
   • Expert in EDI mapping for 837, 277CA, 834, 835, TA1, 999, 820, NCPDP D.0
   • Develop and execute test scripts related to X12 Transmission.
   • Conducts QA and Testing on EDI applications.
   • Develop and execute Test scripts related to X12 Transmission.
   • Experience setting up users/new Trading Partner relationship/Standards/Envelope and full cycle testing.
   • Provides technical support during and after implementation for healthcare electronic data interchange applications.
   • Responds to inquiries regarding EDI issues with encounter claims and trading partner activities.
   • Management of catalog of EDI document types such as 837, 277CA, 834, 835, TA1, 999, 820, NCPDP D.0
   • Communication between Trading Partners and department.
   • Maintain detailed documentation and process flow of all EDI processes.
   • Identify and facilitate issues with partner data mapping from onset through completion.
   • Process and monitor all inbound and outbound X12 transactions.
   • Support Customer Service group with EDI related issues.
   • Identifies, recommends and implements process improvements in support of the EDI system.
   • Troubleshoot EDI document processing errors and work with trading partners directly to resolve in a timely matter.
   • Conducts analysis of EDI transactions and is responsible for documentation and reports.
   • Collaborate with EDI partners to resolve transmission problems.
   • Track day-to-day EDI & batch processes to identify and address problems as they arise reporting levels of activity using key established metrics for senior management.
   • Effectively communicate issues and needs with internal business partners, external vendors, and healthcare providers.
   • Develops and maintains cross walking and validation rules for file exchanges.
   • Triages incoming EDI issues thru monitoring.
   • Ability to communicate effectively with technical and business staff.
   • Support internal resources to resolve issues, answer questions, and retransmit EDI documents when necessary.
   • Work with end users to ensure user acceptance testing is thorough and complete.
   • Employees should be able to work independently with minimal supervision.
   • Knowledge of Agile Methodology

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5. Post your job

   To find edi specialists for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any edi specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level edi specialists with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find edi specialist candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as dice, engineering.com, stack overflow, it job pro.
   • Post your job on free job posting websites.

6. Interview candidates

   Your first interview with edi specialist candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   Sometimes, it's not enough to interview edi specialist candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new edi specialist

   Once you've found the edi specialist candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new edi specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an edi specialist?