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Become An Editorial Assistant

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Working As An Editorial Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $60,000

    Average Salary

What Does An Editorial Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Editorial Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Editorial Assistant Career Paths

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Editorial Assistant Demographics

Gender

Female

65.8%

Male

25.8%

Unknown

8.5%
Ethnicity

White

61.8%

Hispanic or Latino

14.6%

Black or African American

11.9%

Asian

8.1%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

41.0%

French

20.8%

German

6.4%

Italian

5.4%

Mandarin

4.3%

Chinese

4.0%

Japanese

3.2%

Russian

3.1%

Portuguese

2.4%

Arabic

1.9%

Korean

1.2%

Greek

1.1%

Hindi

1.0%

Hebrew

0.9%

Cantonese

0.7%

Polish

0.6%

Swedish

0.5%

Turkish

0.5%

Filipino

0.5%

Urdu

0.5%
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Editorial Assistant Education

Schools

New York University

19.5%

Emerson College

6.6%

Columbia University

6.0%

Northeastern University

6.0%

Temple University

5.2%

Boston University

5.0%

George Washington University

4.3%

Syracuse University

4.2%

University of Missouri - Columbia

4.0%

University of Maryland - College Park

3.9%

University of Texas at Austin

3.9%

Fordham University

3.8%

Northwestern University

3.7%

George Mason University

3.6%

Indiana University Bloomington

3.5%

Pennsylvania State University

3.5%

San Francisco State University

3.3%

Florida State University

3.3%

University of Massachusetts Amherst

3.3%

University of Connecticut

3.3%
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Majors

English

26.5%

Journalism

15.5%

Communication

11.4%

Writing

9.6%

Business

5.0%

History

3.7%

Political Science

3.6%

Fine Arts

3.0%

Psychology

2.5%

Public Relations

2.2%

Law

2.2%

Marketing

2.0%

Graphic Design

1.9%

Publishing

1.8%

Agricultural Public Services

1.7%

Education

1.6%

Photography

1.6%

Linguistics

1.4%

Literature

1.4%

Liberal Arts

1.4%
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Degrees

Bachelors

53.2%

Masters

25.6%

Other

10.5%

Doctorate

4.4%

Certificate

3.2%

Associate

2.6%

Diploma

0.4%

License

0.1%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$60,000
View Detailed Salary Report
$31,000
Min 10%
$60,000
Median 50%
$60,000
Median 50%
$60,000
Median 50%
$60,000
Median 50%
$60,000
Median 50%
$60,000
Median 50%
$60,000
Median 50%
$116,000
Max 90%
Best Paying Company
Townsquare Media
Highest Paying City
Boston, MA
Highest Paying State
Hawaii
Avg Experience Level
2.0 years
How much does an Editorial Assistant make at top companies?
The national average salary for an Editorial Assistant in the United States is $60,586 per year or $29 per hour. Those in the bottom 10 percent make under $31,000 a year, and the top 10 percent make over $116,000.

Real Editorial Assistant Salaries

Job Title Company Location Start Date Salary
Executive/Editorial Assistant Greengage Productions, Inc. Sag Harbor, NY Oct 01, 2009 $71,500
Editorial Assistant-ACR Press American College of Radiology Reston, VA Jun 15, 2016 $45,000
Research & Editorial Assistant Ethics and Public Policy Center, Inc. Washington, DC Jan 12, 2015 $43,013
Research & Editorial Assistant Ethics & Public Policy Cewnter, Inc. Washington, DC Dec 15, 2011 $43,013
Research & Editorial Assistant Ethics & Public Policy Center, Inc. Washington, DC Dec 15, 2011 $43,013
Editorial Assistant for Int'l LIT Black Balloon Publishing, LLC New York, NY Feb 08, 2016 $42,765
Editorial Assistant Commonweal Foundation New York, NY Sep 10, 2015 $42,429 -
$45,914
Editorial Assistant Penguin Random House LLC New York, NY Aug 18, 2014 $42,429
Editorial Assistant DM2 Media, LLC New York, NY Sep 04, 2015 $42,286
Editorial Assistant String Letter Publishing, Inc. San Rafael, CA Nov 23, 2011 $40,539
Editorial Assistant Portable Us Inc. New York, NY Dec 16, 2013 $40,352
Managing Editorial Assistant Open Road Integrated Media Inc. New York, NY Sep 10, 2014 $40,352
Editorial Assistant Cheng & Tsui Company, Inc. Boston, MA Aug 09, 2016 $37,918 -
$45,000
Editorial Assistant The Five Star Travel Corporation Chicago, IL Oct 01, 2011 $36,566
Editorial Assistant Penguin Random House LLC New York, NY Aug 18, 2014 $36,200
Editorial Assistant Reserved Magazine LLC Stratford, CT Sep 22, 2016 $36,126
Editorial Assistant (Film and Media Curating) American Museum of The Moving Image New York, NY Sep 18, 2012 $35,600
Editorial Assistant Regan Arts LLC New York, NY Nov 04, 2016 $35,000
Editorial Assistant/Proofreader Workshop Creative, LLC West Hollywood, CA Jan 19, 2016 $34,154
Editorial Assistant Aperture Foundation, Inc. New York, NY Sep 17, 2014 $32,000
Editorial Assistant Aperture Foundation, Inc. New York, NY Sep 27, 2014 $32,000

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Top Skills for An Editorial Assistant

  1. Editorial Staff
  2. Online
  3. Web Application
You can check out examples of real life uses of top skills on resumes here:
  • Supported senior editorial staff with the production of multimedia educational content.
  • Provided technical support for online biographical submissions and updates.
  • Proofed and edited press releases and other marketing material to ensure accuracy and consistency.
  • Provided general editorial support, including proofreading, copy editing, fact checking and office administration.
  • Designed graphics and prepare photographs for the internet using Adobe PhotoshopTM.

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Top 10 Best States for Editorial Assistants

  1. Washington
  2. Oregon
  3. District of Columbia
  4. Maryland
  5. New York
  6. North Carolina
  7. Illinois
  8. Alaska
  9. New Jersey
  10. Wisconsin
  • (13 jobs)
  • (9 jobs)
  • (30 jobs)
  • (14 jobs)
  • (166 jobs)
  • (13 jobs)
  • (18 jobs)
  • (3 jobs)
  • (11 jobs)
  • (7 jobs)

Top Editorial Assistant Employers

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