Editorial assistant job description

+ Department: Institute Office of Communications

+ School Area:

+ Employment Type: Full-time (Hybrid)

+ Employment Category: Non-Exempt

+ Visa Sponsorship Available: No

+ Schedule: M-F

Email a Friend Save Save Apply Now

Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.

WEB AND EDITORIAL ASSISTANT, MIT News Office, to help manage the daily operations of two of MIT's flagship digital media platforms--the MIT News website and the MIT Daily newsletter. Will work with web developer and the News Office's editorial, creative, and media relations teams to ensure the smooth operation of these platforms. Will work in a Drupal content management system andpost an average of three MIT News stories daily, with responsibility for metadata, captions, and other connective copy for the MIT News site; embed videos and other multimedia; ensure all stories are published on schedule; prepare the MIT News homepage for publication daily; assist with processing MIT News submissions from outside the News Office, including copyediting, photo-editing, and proofing metadata; coordinate the posting of MIT News stories with other high-level communications to the MIT community; scan MIT social media accounts and websites to identify interesting content to be featured in the MIT Daily; and perform other tasks related to the MIT Daily, including creating original content, preparing images, and production.

Job Requirements

REQUIRED: high school diploma or its equivalent; at least four years of administrative and/or editorial experience, preferably in an editorial, journalism, communications, or marketing setting; strong writing and editing skills; experience with content management systems, web management, and web analytics; familiarity with photo editing applications; strong organizational skills; ability to work both independently and as part of a team and to keeping work on schedule in a busy office setting with frequent interruptions; and knowledge of AP style. PREFERRED: bachelor's degree in a related field. Job #21631-5 Occasional night and/or weekend work will be required. 7/28/22

This position will be employed through Headway consulting firm working remotely for Hayden-McNeil (part of Macmillan Learning Curriculum Solutions). Seasonal proofreaders will be working remotely with their own computer using Adobe Acrobat Reader.
This position is eligible for remote employment excluding Colorado.

Start: October 3, 2022End: August 31, 2022Pay Rate: $42,000 annually

Position Description

Hayden-McNeil, part of Macmillan Learning Curriculum Solutions, publishes custom laboratory manuals and textbooks for colleges and universities throughout the country. The proofreader will read author manuscripts against typeset copy to ensure that an author's work has been set correctly and that any author-requested revisions have been made. They will also correct for spelling, grammar, consistency, etc. This, however, is neither a copyediting nor writing position.

This position is eligible for remote employment, but candidates located in Plymouth, Michigan are preferred. Remote employment would exclude the following locations: Alaska, Arkansas, Colorado, Hawaii, Mississippi, South Dakota, West Virginia, and Wyoming.

General Responsibilities:

+ Provide administrative and editorial support to a program manager, development manager, and/or one or more development editors within a Content development team or teams.

+ Assist program managers and editors with project planning, editorial development, and manuscript preparations, as well as sales, marketing, and market development research and support.

+ Interact with key functional groups inside the company (Sales, Content Production, Marketing, Legal, etc.) and also with authors, freelancers, instructors, and students.

+ Assist in the development of content such as instructor's manuals, workbooks, presentation slides, homework assignments, and print and digital assessments.

+ Perform administrative tasks such as running reports, processing payments, maintaining schedules and logs, and updating data in systems.

+ Help find solutions and offer support for miscellaneous needs or tasks that arise in the day-to-day work of program managers, development managers, and editors.

+ Position requires concentrated screen time for long periods as well as multi-tasking; may involve working in an open-office environment.

+ Must be able to multi-task; must be able to sit for long periods; must be able to concentrate in noisy/busy environment; must be able to bend and reach to file

Qualifications:

+ Bachelor's Degree

+ Experience managing projects by overseeing multiple, complex projects simultaneously, prioritizing tasks appropriately and meeting deadlines

+ Must have excellent written and oral communication skills, with a strong command of the English language

+ Capable of and committed to reviewing work for accuracy, consistency, and quality

+ Ability to think critically to analyze content, ask important questions, diagnose problems, and create practical solutions

+ Experience collaborating, interacting and working with others to produce high-quality educational products

+ Embraces change, with a willingness to continue to learn new technology systems and processes and new ways of working

This position will be employed through Headway consulting firm working remotely throughout the US.

Qualifications

Education

Required

+ Bachelors or better

We are the world's largest university press. We have both a worldwide reach and a personal understanding of local needs, partnering on the ground to adapt publications and resources to meet the individual needs of communities, societies, and countries. We partner with researchers, educators, and technology partners to stay ahead of the changing ways people around the world are accessing and sharing knowledge. With a presence in more than 50 countries and millions of customers around the world, an idea launched at OUP can have a global impact.
More about OUP

Advancing Knowledge and Learning

ABOUT THE ROLE

The Editorial Assistant is responsible for providing editorial and administrative support for a multifaceted publishing program, supporting both commissioning and content development across multiple formats and disciplines, and liaising effectively with authors, editors, reviewers, and in-house stakeholders to fulfil allocated responsibilities for the effective management of projects. Key accountabilities include:

1. Under direct supervision, complete assigned tasks to provide editorial and administrative support at all stages of the editorial publishing process across all formats, as part of the Content Development Team. In consultation with your manager, learn to balance and prioritize tasks, use effective time-management skills, and deal efficiently with routine queries and tasks.

2. Assist in project set-up, including creating or recording accurate product/content data using various internal systems (e.g., Oxford Publish) and running P&Ls from the system.

3. Process and track content and data, within defined procedures, including loading, reviewing, editing and manipulation in various systems, maintaining accurate tracking systems and producing samples and reports as required, and supporting the ongoing development and improvement of systems and workflows.

4. Under limited guidance, process standard contracts, including issuing, arranging for signature/countersignature, providing forms and documentation, handling routine contract queries, dealing with Royalties/Publications teams, maintaining contracting records, and supplying related information as required to other functions.

5. Support authors, including answering basic, routine queries and directing more complex queries to appropriate internal staff. Provide standard materials, explain content-delivery preparations, and maintain the relationship between authors and OUP.

6. With supervision, learn how to manage new-in-paperback projects, commissioning for multi-contributor works, and/or projects from the point of author-delivery to handover to Production.

7. Assist with preparing content for handover to Production, including assessing manuscripts, completing basic edits, generating coversheets, preparing artwork logs, updating metadata, confirming permissions, preparing handover forms and briefs, and preparing materials and notices for Sales and Marketing. Monitor progress of content through the Production workflow for own titles/projects and ensure that queries from the Production teams are handled or routed promptly and properly.

8. Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers. Process requests for complimentary access to products and services for editors, authors, and contributors.

9. When requested, provide administrative support as required for the Heads of Content Development and Head of Editorial Operations, carrying out regular or ad hoc tasks as directed to help the department run effectively. This may include preparing and circulating reports; assisting with making and revising departmental best practice, training, and policy documents; calendar management; agenda management; arranging meeting rooms; and acting as a liaison with IT, Facilities, and other departments.

10. Work collaboratively with cross-functional colleagues, including maintaining information flow between Editorial and other departments across OUP to ensure that the publishing process runs smoothly.

11. Benefit the department, the Division, and the wider Press via your active, positive contribution in the performance of your accountabilities and your participation in additional projects as agreed with your manager.

ABOUT YOU

* Self-motivated, proactive, detail-oriented, receptive to feedback, and learns quickly
* Excellent organizational, time-management, and project-management skills, and the ability to balance a variety of responsibilities/projects and manage time effectively to meet deadlines
* Able to work consistently within established timeframes
* Strong oral and written communication skills
* Excellent proofreading and research skills
* Proficiency in word-processing and spreadsheet applications
* Able to work quickly, accurately, and diplomatically under pressure
* Able to work efficiently and effectively in a virtual environment

Position Location: This role can be hybrid, based out of New York, NY, Cary, NC, or Sunderland, MA. The role can also be remote in the United States.

GJC Level: S2 (for internal purposes only)

We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.