Editorial coordinator job description

• Bachelor's degree in English, Communications, or Education or equivalent experience
• 2 years of work experience in a comparable position is preferred
• Excellent command of English vocabulary, spelling, grammar and writing skills
• Excellent communication skills
• Great attention to detail
• Experience with MS Office Suite, especially in creating PowerPoint multiple media presentations is essential
• Ability to work independently and collaboratively, handle a diverse workload, and work closely with coworkers

US Social Impact:

Sesame Workshop's U.S. Social Impact department, in the division of Social Impact and Philanthropy, develops and implements philanthropically funded initiatives that support our nation's children and families who are often marginalized. The department creates innovative, research-based initiatives and resources to enrich family engagement and build children's development in early learning basics, emotional and health well-being, and building resilience to cope with traumatic experiences. During these unprecedented times, U.S. Social Impact has a significant opportunity to expand its reach and impact by addressing the societal consequences of the global pandemic and systemic disparities impacting children, families, and communities. We address these needs through three key initiatives, Sesame Street in Communities ; Sesame and Autism: See Amazing in All Children , and Sesame for Military Families and work with a cadre of national partnerships to execute sustainable implementation.

Sesame Workshop:

Sesame Workshop is the nonprofit educational organization behind Sesame Street which reaches 156 million children across 160 countries. The Workshop's mission is to use the educational power of media to help children everywhere grow smarter, stronger, and kinder. Delivered through a variety of platforms, including television programs, digital experiences, books and community engagement, its research-based programs are tailored to the needs of the communities and countries they serve.

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

We have an exciting opportunity for an Editorial Coordinator to join our Editorial Department. This position is meant to provide support to the editors in order to ensure that manuscripts are properly handled, constructed, and "filed." The assistants serve as the first line of interaction with the editorial department, prioritizing levels of communication, information and contact between authors, reviewers, and editors. We are meant to manage communications between editors, reviewers, and authors to ensure that forms have been submitted properly and in a timely manner, to coordinate schedules between these three groups, and to communicate and enforce deadlines so that the best quality work is produced in the proper timeframe. Finally, the assistant confirms that access to documentation is given or restricted to the correct levels. The incumbent will streamline the way for ease of access and use, so that each group is able to navigate the system properly, and troubleshoots those areas in which problems arise. This involves scheduling and calendars, use of outlook, word, adobe, excel, and photo shop, proficient skills with document and data systems, and excellent verbal and written communication, organization, and time management skills.
Are you ready to be a Force for Science?

What You'll Do

* Respond to editor requests to add reviewers, process reviews, revisions, rejections, appeals, and acceptances. Respond to other editor requests to work within CTS or to respond to inquiries through outlook
* Respond to editor, author, and reviewer inquiries submitted through personal Outlook, Science Signaling, and Submit Help Inboxes, and via Phones
* Monitor for revisions and resubmissions. Process author revisions and unsolicited appeals and resubmissions
* Manage schedules to ensure all pending forms from authors and reviewers are submitted. Send communications as needed in order to maintain manuscript review schedule
* Check for duplications in system. Send correspondence in order to ascertain account activity and veracity. Communicate with IT and DPP to resolve issues with manuscript system
* Knowledge of essential office and correspondence protocol
* Knowledge of outlook, word, adobe, excel, and photoshop
* At least a rudimentary knowledge of document/data systems

Minimum Qualifications

* Bachelor's degree or other form of higher education which requires analytical and communication skills
* A good grasp of vocabulary and basic science background would be valuable.

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by November 13, 2022. Applications are reviewed on a rolling basis. A member of Human Resources will contact you with next steps if you are selected for an interview.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

**Summary of the Position**

This is a hands-on non-supervisory position responsible for supporting the pipeline of editorial development work, facilitating team meetings and documentation, and ensuring data-driven quality processes and reporting. The incumbent in this role will communicate schedule and status updates for team workloads, ensure clear, up-to-date documentation for current processes, and support quality data analysis related to documentary standards. The Editorial Coordinator will report to the Manager, Editorial Development, and interface with Scientific Editors, Documentary Standard Scientists, Production Coordinators, Quality Assurance staff, and other internal USP business units and external vendors to ensure accurate and timely review and production of documentary standards. The Editorial Coordinator is also responsible for performing data collection validation and analysis to support editorial quality processes and reporting.

**Roles and Responsibilities**

**Editorial Quality Data Validation & Analysis**

• Performs data collection and validation on key quality metrics tracked by the Editorial team

• Supports data analysis and reporting activities, including creating and maintaining a centralized data repository, compiling periodic reports, and contributing to presentation materials as needed

• Contributes to the creative development of data visualizations to communicate trends and key metrics to stakeholders

**Tracking/Schedules**

• Maintain Editorial schedules and team calendars, communicate reminders as needed, and collect and report regular status updates

• Monitor Editorial team trackers and databases for key milestones and project handoffs (oversight of tracker templates and launching of trackers)

• Support Editorial staging tasks and workflow coordination for high-impact standards

• Coordinate and support cross-functional processes between Editorial and other groups/departments (e.g., graphics production)

**Team Support & Documentation**

• Support the coordination and facilitation of Editorial-related meetings, including SGT meetings, process refresher trainings, and quality presentations

• Coordinate and maintain Editorial work instruction and checklist updates in collaboration with SMEs and according to controlled form SOPs.

• Process system change requests with relevant technical counterparts

• Contribute to departmental proofreading tasks and provide occasional backup coverage as needed

**Basic Qualifications**

• Bachelor's degree in relevant field. Four years of coordination experience in a publishing or research role considered in lieu of a degree.

• Minimum of 2 years coordinating or administrative experience.

**Preferred Qualifications**

• Previous scientific publishing, editorial, and/or research coordination experience strongly preferred

• Demonstrated experience and interest in data analysis and storytelling visualization using tools like Tableau, Microsoft Excel, PowerPoint, etc. strongly preferred

• Experience in process automation using enterprise tools like SharePoint, Microsoft PowerAutomate, etc.

• Proficient in virtual meeting coordination (Microsoft Teams and Cisco Webex preferred) with excellent attention to detail and organizational skills

• Demonstrated skill in coordinating multiple projects with varying deadlines, and a strong commitment to quality, impactful results

• Self-starter and creative thinker who can use high-level directions to solve problems and perform assignments strongly preferred

• Excellent written and verbal communications skills

• Ability and desire to collaborate with diverse colleagues and inclusive teams in a cooperative and friendly manner

**Supervisory Responsibilities**

None

**Benefits**

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

**COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired:**

As a condition of employment with the United States Pharmacopeial Convention's (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully present vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

**About USP**

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP brings together more than 1,100 talented professionals across five global locations to deliver its mission to strengthen the supply of safe quality medicines and supplements worldwide. USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities. USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

**Job Category** Publications

**Job Type** Full-Time