Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, the office of the registrar, or student affairs.
DutiesPostsecondary education administrators who work in admissions decide if potential students should be admitted to the school. They typically do the following:
Many admissions counselors are assigned a region of the country and travel to that region to speak to high school counselors and students.
Admissions officers often work with the financial aid department, which helps students determine if they are able to afford tuition and creates packages of federal and institutional financial aid, if necessary.
Postsecondary education administrators who work in the registrar’s office, sometimes called registrars, maintain student and course records. They typically do the following:
Registrars have different duties throughout the school year. Before students register for classes, registrars must prepare schedules and course offerings. During registration and for the beginning of the semester, they help students sign up for, drop, and add courses. Toward the end of the semester, they plan graduation and ensure that students meet the requirements to graduate. Registrars need computer skills to create and maintain databases.
Postsecondary education administrators who work in student affairs are responsible for a variety of cocurricular school functions, such as student athletics and activities. They typically do the following:
Postsecondary education administrators in student affairs can specialize in student activities, housing and residential life, or multicultural affairs. In student activities, they plan events and advise student clubs and organizations. In housing and residential life, they assign students rooms and roommates, ensure that residential facilities are well maintained, and train student workers, such as residential advisers. Education administrators who specialize in multicultural affairs plan events to celebrate different cultures and diverse backgrounds. Sometimes, they manage multicultural centers on campus.
Postsecondary education administrators can be provosts or academic deans. Provosts, also called chief academic officers, help college presidents develop academic policies, participate in making faculty appointments and tenure decisions, and manage budgets. Academic deans direct and coordinate the activities of the individual colleges or schools. For example, in a large university, a dean may oversee the law school.
Education administrators’ duties depend on the size of their college or university. Small schools often have smaller staffs who take on many different responsibilities, but larger schools may have different offices for each of these functions. For example, at a small college, the Office of Student Life may oversee student athletics and other activities, whereas a large university may have an Athletics Department.
Although a bachelor’s degree may be acceptable for some entry-level positions, a master’s or higher degree is often required. Employers often want candidates who have experience working in the field, particularly for occupations such as registrars and academic deans.
EducationEducational requirements vary for different positions. A bachelor’s degree may be sufficient, but a master’s degree or Ph.D. is generally required. Degrees can be in a variety of disciplines, such as social work, accounting, or marketing.
Provosts and deans often must have a Ph.D. Some provosts and deans begin their career as professors and later move into administration. These administrators have doctorates in the field in which they taught. Other provosts and deans have a Ph.D. in higher education or a related field.
Work Experience in a Related OccupationEmployers typically prefer to hire candidates who have several years of experience in a college administrative setting. Some postsecondary education administrators work in the registrar’s office or as a resident assistant while in college to gain the necessary experience. For other positions, such as those in admissions and student affairs, experience may or may not be necessary.
Important QualitiesComputer skills. Postsecondary education administrators often need to be adept at working with computers so they can create and maintain databases and use computer programs to manage student and school records.
Interpersonal skills. Postsecondary education administrators need to build good relationships with colleagues, students, and parents. Those in admissions and student affairs need to be outgoing so they can encourage prospective students to apply to the school and existing students to participate in cocurricular activities.
Organizational skills. Administrators need to be organized so they can manage records, prioritize tasks, and coordinate the activities with their staff.
Problem-solving skills. Administrators often need to respond to difficult situations, develop creative solutions to problems, and react calmly when problems arise.
AdvancementEducation administrators with advanced degrees can be promoted to higher level positions within their department or the college. Some become college presidents, an occupation which is discussed in the profile on top executives.
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The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 19.5% of education deans listed professional development on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.