How to hire an educational administrator

How to hire an educational administrator, step by step

Here's a step-by-step educational administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an educational administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new educational administrator
• Step 8: Go through the hiring process checklist

What does an educational administrator do?

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1. Identify your hiring needs

   Before you post your educational administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an educational administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect educational administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of educational administrator salaries for various roles:

   Type of Educational Administrator	Description	Hourly rate
   Educational Administrator	Elementary, middle, and high school principals manage all school operations, including daily school activities. They coordinate curricula, oversee teachers and other school staff, and provide a safe and productive learning environment for students.	$19-51
   School Business Manager	A school business manager is responsible for providing leadership and management of all teaching and non-teaching staff in a school setting and ensuring they perform their duties accordingly to achieve the required standards of learning. The duties and responsibilities include attending senior managerial meetings and taking the lead of all school responsibilities in the absence of the headteacher.	$20-42
   High School Principal	A High School Principal oversees and supervises the daily operations of a high school. They are typically in charge of setting goals and objectives, establishing budgets and guidelines, creating schedules, spearheading academic programs, developing strategies to accomplish objectives, and conducting regular workforce assessments, ensuring efficiency and smooth workflow... Show more	$33-62

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Professional Development
   • Curriculum Development
   • Rehabilitation
   • K-12
   • Medical Education
   • Syllabus
   • Training Programs
   • Education Programs
   • Academic Programs
   • Mathematics
   • Public Schools
   • Technical Assistance
   • Program Directors
   • ACGME

   Check all skills

   Responsibilities:

   • Establish operating policies and procedures and attain SNF Medicare certification.
   • Render correct concepts/meanings between source and target languages conveying clarity, tone, and style from one language into another.
   • Lead and develop the technical strategy for improving architectural and design elements of SharePoint to enhance utilization and drive user functionality.
   • Ensure up-to-date ACLS credentials of all medical group providers to practice under JCAHO guidelines.
   • Lead and develop the technical strategy for improving architectural and design elements of SharePoint to enhance utilization and drive user functionality.

   More educational administrator duties

3. Make a budget

   Including a salary range in your educational administrator job description is one of the best ways to attract top talent. An educational administrator can vary based on:

   • Location. For example, educational administrators' average salary in alabama is 43% less than in connecticut.
   • Seniority. Entry-level educational administrators 62% less than senior-level educational administrators.
   • Certifications. An educational administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an educational administrator's salary.

   Average educational administrator salary

   $67,252yearly

   $32.33 hourly rate

   ---

   Entry-level educational administrator salary

   $41,000 yearly salary

   Updated December 19, 2025

   Average educational administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$79,711	$38
   2	New York	$79,190	$38
   3	Washington	$79,040	$38
   4	Massachusetts	$74,823	$36
   5	Ohio	$68,576	$33
   6	Virginia	$67,120	$32
   7	New Jersey	$66,961	$32
   8	Oregon	$66,840	$32
   9	Maryland	$66,508	$32
   10	Indiana	$65,216	$31
   11	Pennsylvania	$65,185	$31
   12	District of Columbia	$64,030	$31
   13	Arizona	$63,492	$31
   14	Rhode Island	$62,259	$30
   15	Georgia	$57,668	$28
   16	Illinois	$55,460	$27
   17	Florida	$53,625	$26
   18	Colorado	$51,059	$25
   19	Texas	$50,789	$24

   Average educational administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Stanford University	$109,565	$52.68	9
   2	Kaiser Permanente	$107,904	$51.88	12
   3	New York Film Academy	$103,975	$49.99
   4	Massachusetts Institute of Technology	$98,682	$47.44	15
   5	California Institute of Technology	$98,670	$47.44	3
   6	Northeastern University	$95,489	$45.91	4
   7	World Learning	$94,961	$45.65
   8	Columbia University in the City of New York	$94,533	$45.45	4
   9	University of California-Berkeley	$92,963	$44.69
   10	University of Southern California	$92,677	$44.56	24
   11	Georgetown University	$91,365	$43.93	2
   12	Yale University	$90,930	$43.72	5
   13	Baptist Health Home Care	$90,057	$43.30	4
   14	New York Institute of Technology	$88,524	$42.56
   15	National Science Foundation	$86,741	$41.70
   16	Syracuse Academy of Science Charter School	$86,099	$41.39
   17	Potomac State College	$84,631	$40.69
   18	Metropolitan Ministries	$84,499	$40.62	1
   19	Mt. San Antonio College	$84,459	$40.61
   20	Boston College	$82,742	$39.78	1

4. Writing an educational administrator job description

   An educational administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an educational administrator job description:

   Educational administrator job description example

   
   The Education Administrator position earns a highly competitive salary depending on experience. We offer top-notch benefits including medical plans to choose from (one option offers a $0 weekly cost to the employee), dental, vision, short-term and long-term disability, a 401(k) plan, paid time off (PTO) and holiday pay, as well as company-provided, fully-stocked trucks and weekly laundered company uniforms!
   Are you a master problem-solver? Can you complete all jobs with honesty, efficiency, integrity, and resourcefulness? Are you searching for a stable career where your success is one of the company's ultimate goals? If this sounds like you, complete our initial 3-minute, mobile-friendly application now!

   
   

   ABOUT SOBIESKI ENTERPRISES, INC.

   Sobieski Enterprises Inc., a division of J. F. Sobieski Mechanical Contractors is part of an $80 million mechanical contracting company that provides premier construction services to Delaware, South Eastern PA, Cecil County, Maryland markets. Over twenty-five years ago, Sobieski Services, Inc. was founded with the intention of offering high-quality plumbing and HVAC services with a strong emphasis on customer satisfaction. We believe in three core values that have made our company successful: integrity in every decision we make, treating all team members like family, and courage to make the right decisions. By putting an emphasis on these core values, we have been able to create strong, lasting relationships with our customers.
   We acknowledge and value the talents and hard work of our team. Due to their dedication, we proudly offer great pay and benefits. We work as a team with the combined goal to grow as a home services company and into experienced professionals. Which is why we offer plenty of career advancement opportunities. As a home services industry leader, we know the value of education and career growth.

   
   

   QUALIFICATIONS FOR THE EDUCATION ADMINISTRATOR

   • Bachelors Degree
   • Ability to plan, organize and measure training KPI’s
   • Strong knowledge of technical, IT and training techniques
   • Ability to master Learning Management software
   • Excellent communication skills
   • Ability to handle high stress situations

   
   

   Would you call yourself a competitive person who wants to be on a winning team? Are you goal-oriented and driven? Are you willing to do whatever it takes to make our customers happy? Do you have excellent communication skills? Are you well-organized and punctual? Do you present yourself professionally? Can you manage tasks effectively? Are you proud of your hard work? If so, Apply today!
   
   

   Copy this example

   

5. Post your job

   To find the right educational administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with educational administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit educational administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   To find educational administrator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post your job on free job posting websites.

6. Interview candidates

   Your first interview with educational administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new educational administrator

   Once you've found the educational administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new educational administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an educational administrator?