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How to hire an educational recruiter

Educational recruiter hiring summary. Here are some key points about hiring educational recruiters in the United States:

  • In the United States, the median cost per hire an educational recruiter is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new educational recruiter to become settled and show total productivity levels at work.

How to hire an educational recruiter, step by step

To hire an educational recruiter, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire an educational recruiter:

Here's a step-by-step educational recruiter hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write an educational recruiter job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new educational recruiter
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    First, determine the employments status of the educational recruiter you need to hire. Certain educational recruiter roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them an educational recruiter to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an educational recruiter that fits the bill.

    This list shows salaries for various types of educational recruiters.

    Type of Educational RecruiterDescriptionHourly rate
    Educational RecruiterSchool counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.$9-28
    Job CoachA job coach is responsible for evaluating people's skills and qualifications, advising them with career paths, helping with their aspirations, and promote employment opportunities. Job coaches help the clients build self-confidence and explore their maximum potentials to develop their professional growth... Show more$14-21
    Peer MentorA peer mentor is an individual who builds a relationship with another person or mentee who is new to the career or at the same level. Peer mentors must serve as a social role model and educate mentees on various resources and services... Show more$10-17
  2. Create an ideal candidate profile

    Common skills:
    • Telephone Interviews
    • Face-To-Face Interviews
    • Retention Efforts
    • Financial Aid
    • E-Mail Correspondence
    • Admissions Process
    • Enrollment Process
    • In-Person Interviews
    • Career Fairs
    • Conduct Interviews
    • Educational Programs
    • Student Enrollment
    • Recruitment Process
    • Outbound Calls
    Check all skills
    Responsibilities:
    • Manage records of sales activities and follow-up on requirements by utilizing office specific HRIS technology.
    • Prepare and present PowerPoint training programs to promote various degree programs.
    • Invite students to tour the campus and introduce the programs through PowerPoint presentations.
    • Interact extensively with patients and family members to provide a comprehensive overview of program objectives, requirements, and benefits.
    • Provide leadership and training to undergraduate student ambassadors on recruitment and retention activities.
    • Serve as an exemplary representative of the university while promoting academic excellence, leadership and university values.
  3. Make a budget

    Including a salary range in your educational recruiter job description is a great way to entice the best and brightest candidates. An educational recruiter salary can vary based on several factors:
    • Location. For example, educational recruiters' average salary in south dakota is 59% less than in district of columbia.
    • Seniority. Entry-level educational recruiters earn 68% less than senior-level educational recruiters.
    • Certifications. An educational recruiter with a few certifications under their belt will likely demand a higher salary.
    • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an educational recruiter's salary.

    Average educational recruiter salary

    $16.62hourly

    $34,579 yearly

    Entry-level educational recruiter salary
    $19,000 yearly salary
    Updated December 19, 2025
  4. Writing an educational recruiter job description

    A good educational recruiter job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an educational recruiter job description:

    Educational recruiter job description example

    Recruiter for Kiddie Academy Educational Childcare/Preschool

    Make a difference in a child's life - and your own.

    Are you an exceptional recruiter skilled at attracting, sourcing and recruiting the best talent in the Early Childhood Education field? Do you want to be part of a community that prepares children for school and life? If so, then we have a great opportunity for you.

    We are looking for a driven, high-energy individual who will help us build a highly motivated team of teachers and managers.

    As a Recruiter, you will be working in a cohesive fast-paced environment and will be responsible for the full life cycle of recruiting, including developing and executing recruitment plans, attracting talent, screening candidates and facilitating hiring and onboarding process.

    We are a group of family owned Kiddie Academy Early Childhood Education franchise in the Greater Seattle area. We have academies in Bellevue, Bothell, Kenmore, Kirkland, Mill Creek, and Seattle. Our award-winning programs have a stellar reputation in the community for providing the highest quality care through our Life Essentials® and Character Essentials ® curriculums. We offer an exceptional work environment with great benefits and growth opportunities for our team members.

    What you will be doing:
    • Understand company's growth plan and culture, source active and passive candidates who match open positions and company values.
    • Manage interview scheduling logistics and communication between each academy's leadership and candidates.
    • Perform initial screening, schedule in-person interviews and manage overall recruitment cycle.
    • Perform reference checks and background checks.
    • Develop networking and referral base with schools, manage job fairs and other events.
    • Monitor the effectiveness of recruitment efforts and conduct turnover.

    Job Requirements:
    • A positive and upbeat attitude; you can talk to anyone and are excited about getting others excited!
    • Excellent communication skills, organizational skills and attention to detail.
    • Minimum two (2) years of experience with recruiting. Experience in preschool/childcare will be a plus.
    • Ability to attend job fairs, build and maintain positive relationships with schools.
    • Self-Driven, able to work with minimal supervision, strong work ethic.
    • Occasional weekends required to attend events or conference.
    • Experienced in social media and office software

    Why join us?

    We love what we do and if you're the right candidate, you will too. We are in early childhood education because we care deeply about our mission of providing the best well-rounded program for preparing children for school and for life.

    We have an awesome work culture , and if you're the right candidate, you'll fit right in. We enjoy what we do, we WOW our customers, we're growth-oriented, our management team is supportive, and our days are filled with positivity. Everyone on our team has a stake in success.

    We want you to stay. Our benefits package for full-time employee includes:
    • Competitive salary
    • Medical, dental and vision insurance
    • Life insurance
    • Generous paid time off

    Kiddie Academy and this franchise group is an equal opportunity employer.
  5. Post your job

    There are a few common ways to find educational recruiters for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your educational recruiter job on Zippia to find and recruit educational recruiter candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with educational recruiter candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new educational recruiter

    Once you've found the educational recruiter candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    To prepare for the new educational recruiter first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire an educational recruiter?

Recruiting educational recruiters involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

The median annual salary for educational recruiters is $34,579 in the US. However, the cost of educational recruiter hiring can vary a lot depending on location. Additionally, hiring an educational recruiter for contract work or on a per-project basis typically costs between $9 and $28 an hour.

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